Compensation Overview

Compliance responsibilities will include, but not be limited to, the following:

• Respond to inquiries related to compliance (such as labor law, payroll/tax set-up within HRIS, annual compliance forms, firm policies as outlined in Employee Handbook etc.)
• Review and submit compliance related reporting (such as EDD/State pay audits, DFEH and EEO data requests, Occupational State Surveys, 1095s, etc.)
• Review and respond to external requests such as subpoenas, withholding orders, unemployment claims, verifications of employment, etc.
• Supervise annual update and review of policy/legislative changes to Employee Handbooks
• Supervise firm’s injury/workers’ compensation process
• Supervise leave of absence process
• Oversee mandatory HR training compliance (HIPAA, Harassment Prevention, etc.)
• Maintain compliance for posted labor law notices (physical and electronic) distribution
• Serve as primary coordinator with international entities; and monitor immigration cases
• Work closely with HR management to conduct employee investigations, gather data and document for employee records.
• Work closely with payroll, documenting changes to HRIS, employee status, etc. each pay period
• Identify potential issues requiring input from labor law attorney, working closely with HR management

HRIS/HR Software Systems responsibilities will include, but not limited to, the following:

• Supervise optimal function of HRIS platform performance and data flow to/from HRIS
• Oversee execution of administrative tasks and audit accuracy of employee data as needed
• Collaborate with HR Management to identify system improvements and enhancements; recommend and implement solutions. 

Retirement & Employee Welfare Plans Administration responsibilities will include, but not limited to, the following:

• Monitor legislative changes and plan rules to ensure compliance for all plans
• Oversee benefits administration (enrollment, claims reconciliation, plan audit and testing, employee/employer contributions, coordination with internal finance, and broker/vendor inquiries, etc.)
• Oversee firm’s COBRA administration and ACA compliance related processes and reporting
• Review plan invoices for accuracy and anomalies related to recent benefits changes
• Coordinate with Payroll and HR Specialist as needed for annual compliance forms and reporting 

Personnel & General HR responsibilities will include, but not limited to, the following:

• Oversee HR Specialist workflow (including delegation and review of projects/tasks), and offer guidance on ongoing projects and assignments
• Research and resolve issues/inquiries of assigned HR Service Desk tickets
• Attend relevant compliance related training and webinars; responsibility of keeping HR team informed
• Additional tasks assigned by Human Resources Department, as needed

Listed below are the qualifications we are looking for:

• Minimum of 3-4 years of human resources professional experience
• HRIS experience required (ADP Workforce Now and ADP Tax Compliance strongly preferred)
• Ability to exercise discretion and demonstrate integrity when working with confidential information
• Advanced Microsoft Office and Adobe Acrobat skills
• Excellent verbal and written communication skills
• Exceptional organizational skills managing multiple projects at a time with attention to detail and accuracy
• Professional demeanor and ability to interface effectively with all levels of the organization