Human Resources Senior Specialist
Compliance & Technology
Confirmed live in the last 24 hours
HCVT

501-1,000 employees

Accounting firm
Company Overview
HCVT's mission is to enhance and improve the firm's retention and advancement of women by leading women of all career stages to connect, grow, and achieve professional and personal success.
Financial Services
Consulting

Company Stage

N/A

Total Funding

N/A

Founded

1991

Headquarters

Los Angeles, California

Growth & Insights
Headcount

6 month growth

3%

1 year growth

8%

2 year growth

10%
Locations
Long Beach, CA, USA
Experience Level
Entry
Junior
Mid
Senior
Expert
Desired Skills
Communications
Management
Human Resources Information System (HRIS)
CategoriesNew
People & HR
Requirements
  • Minimum of 3-4 years of human resources professional experience
  • HRIS experience required (ADP Workforce Now and ADP Tax Compliance strongly preferred)
  • Ability to exercise discretion and demonstrate integrity when working with confidential information
  • Advanced Microsoft Office and Adobe Acrobat skills
  • Excellent verbal and written communication skills
  • Exceptional organizational skills managing multiple projects at a time with attention to detail and accuracy
  • Professional demeanor and ability to interface effectively with all levels of the organization
Responsibilities
  • Respond to inquiries related to compliance (such as labor law, payroll/tax set-up within HRIS, annual compliance forms, firm policies as outlined in Employee Handbook etc.)
  • Review and submit compliance related reporting (such as EDD/State pay audits, DFEH and EEO data requests, Occupational State Surveys, 1095s, etc.)
  • Review and respond to external requests such as subpoenas, withholding orders, unemployment claims, verifications of employment, etc.
  • Supervise annual update and review of policy/legislative changes to Employee Handbooks
  • Supervise firm’s injury/workers’ compensation process
  • Supervise leave of absence process
  • Oversee mandatory HR training compliance (HIPAA, Harassment Prevention, etc.)
  • Maintain compliance for posted labor law notices (physical and electronic) distribution
  • Serve as primary coordinator with international entities; and monitor immigration cases
  • Work closely with HR management to conduct employee investigations, gather data and document for employee records.
  • Work closely with payroll, documenting changes to HRIS, employee status, etc. each pay period
  • Identify potential issues requiring input from labor law attorney, working closely with HR management
  • Supervise optimal function of HRIS platform performance and data flow to/from HRIS
  • Oversee execution of administrative tasks and audit accuracy of employee data as needed
  • Collaborate with HR Management to identify system improvements and enhancements; recommend and implement solutions.
  • Monitor legislative changes and plan rules to ensure compliance for all plans
  • Oversee benefits administration (enrollment, claims reconciliation, plan audit and testing, employee/employer contributions, coordination with internal finance, and broker/vendor inquiries, etc.)
  • Oversee firm’s COBRA administration and ACA compliance related processes and reporting
  • Review plan invoices for accuracy and anomalies related to recent benefits changes
  • Coordinate with Payroll and HR Specialist as needed for annual compliance forms and reporting
  • Oversee HR Specialist workflow (including delegation and review of projects/tasks), and offer guidance on ongoing projects and assignments
  • Research and resolve issues/inquiries of assigned HR Service Desk tickets
  • Attend relevant compliance related training and webinars; responsibility of keeping HR team informed
  • Additional tasks assigned by Human Resources Department, as needed