Administrative Assistant

Company:

Mitsubishi Chemical Advanced Materials Inc.

Job Description:

Administrative Assistant

Location: Mesa, AZ
Salary: Starts at $24.00 hr.

Job Summary

The Administrative Assistant serves as a professional and welcoming first point of contact for employees, visitors, candidates, vendors, and callers. This role provides administrative and clerical support to the facility while helping ensure day-to-day operations run efficiently. The ideal candidate is organized, dependable, professional, and able to manage multiple priorities while providing excellent customer service. This position works closely with employees and leaders across all levels of the organization and supports a positive, respectful, and collaborative work environment.

Key Responsibilities

• Greet and assist employees, visitors, candidates, and vendors entering the facility.
• Answer incoming telephone calls, route calls to the appropriate employee, and take and deliver messages as needed.
• Receive, organize, and distribute incoming mail and deliveries; manage outgoing mail and shipments.
• Maintain the visitor log and follow all visitor and facility access procedures.
• Provide visitor badges, safety vests, safety glasses, and other required items in accordance with site procedures.
• Maintain a clean, organized, and professional reception and administrative area.
• Assist job applicants who visit the facility with the application and hiring process.
• Order and maintain office and facility supplies.
• Review and edit labor entries in the ERP system as needed.
• Maintain an adequate supply of forms and administrative materials for employees.
• Assist employees with computer-based training and provide basic support when needed.
• Coordinate and schedule employee training with managers, including required company training such as Ethics training.
• Provide general administrative support to employees and managers as needed.
• Maintain confidentiality and handle information in a professional manner.
• Perform other administrative duties and special projects as assigned.

Qualifications

• High school diploma or equivalent.
• 2–3 years of administrative, receptionist, or office support experience.
• Strong written and verbal communication skills.
• Excellent organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work effectively with employees at all levels of the organization.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to learn and use ERP and other company systems.
• Professional attitude and appearance.
• Strong customer service and interpersonal skills.
• Ability to work independently while also contributing effectively as part of a team.

Pay Transparency

The hourly rate for this position starts at $24.00. Factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, as well as market and business considerations may influence base pay offered. This salary will be subject to a geographic adjustment (according to a specific city and state), if an authorization is granted to work outside of the location listed in this posting.

• Competitive Benefits and Healthy Rewards Program
• Benefits begin on DAY 1! 
• Participation in the company 401K Program
• Employee Assistance Programs
• Curated Self-Paced Learning & Development Programs for all Employees
• $1,000 Sign On Bonus
• Tuition Reimbursement

Mitsubishi Chemical Group (MCGC) and any of our subsidiaries do not accept unsolicited resumes from individual recruiters or third-party agencies. No fee will be paid to third parties who submit unsolicited candidates directly to our hiring managers or HR team. No placement fees will be paid to any firm unless specifically invited on the search by the MCGC Talent Acquisition team and such candidate was submitted to the MCGC Talent Acquisition Team via our Applicant Tracking System.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status

Mitsubishi Chemical Advanced Materials Inc. is committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please email [email protected]. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

The law requires Mitsubishi Chemical Advanced Materials Inc. to post a notice describing the Federal laws prohibiting job discrimination. For information regarding your legal rights and protections, please click on the following link: Know Your Rights

Mitsubishi Chemical Advanced Materials Inc. will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay. Please see the Pay Transparency Nondiscrimination Provision for more information

As a Federal Contractor, Mitsubishi Chemical Advanced Materials Inc. is required to participate in the E-Verify Program to confirm eligibility to work in the United States. For information please click on the following link: E-Verify.