Payroll Specialist IV

Position Overview: The Payroll Specialist IV is responsible for supporting the Payroll Manager in ensuring the timely and accurate bi-weekly processing of payroll according to company policy and applicable regulations. This role is also responsible for full life cycle payroll activities for the company and is expected to contribute ideas to continually improve systems and processes and maintain accurate recordkeeping and related reporting.

Duties and Responsibilities:
• Assist Payroll Manager in processing bi-weekly payroll for up to 2500 associates (in ADP Vantage HCM) nationwide while ensuring the payroll is processed timely and accurately for ongoing payroll cycles.
• Review output from Oracle via the ERP Connector daily for updates to ADP Vantage (new hires, terminations, LOA, pay changes, status changes, title changes, etc.)
• Responsible for daily review and resolution of items submitted to the Payroll e-mail box.
• Maintain ongoing effective communication and collaborative relationship with all members of the Human Resources, Benefits, Compensation and Legal Departments to ensure accuracy of employee data and the efficient processing of employee changes.
• Handle assigned workflow to ensure all payroll transactions entered are processed accurately and timely.
• Understand and perform all phases of the payroll process, associated processes, and audits.
• Resolves daily inbox and escalated payroll process and policy inquiries requiring higher level knowledge and refer to management for more complex matters.
• Process all aspects of assigned payrolls, including off cycle payrolls, manual checks, verification of time, new hires, rehires, terminations, tax information, benefit deductions, awards, leave of absence, relocation reimbursements, bonuses, other benefits, garnishments, child supports withholding, other changes, etc. and ensure posting accuracy, handle corrections appropriately.
• Participate and assist in projects that expand the scope and/or scale of Payroll, while ensuring compliance with the department and company procedures, policies, and state and federal regulations and statutes; receives general guidance may receive more detailed instruction on new projects.
• Generate various reports on taxes paid, employee withholdings and deductions taken, etc. to properly record and verify payroll-related balances.
• Understand multistate taxation in the payroll system to ensure accuracy and compliance with federal, state, and local jurisdictions.
• Assist in the completion of distribution of annual W-2 statements and request for duplicate copies (as applicable).
• Communicate with Manager, Payroll and/ or Senior Director on any payroll discrepancies such as timesheet errors, or requested sick and other paid time off (PTO) benefit reports (e.g., “Hours” report), etc.
• Keep up to date on new payroll-related tax law changes, retain appropriate record and maintenance of all electronic and paper payroll records in an orderly manner.
• Recognize and follow the proper separation of duties, maintain confidential records in accordance with internal company procedures and work with Payroll Manager to prepare for annual audit.
• Responsible for maintaining SOX controls on a per pay period basis.
• Preparing reports for Accounting, Benefits and FP&A on a per-period basis.
• Assists Accounting and Security Department with any fraudulent payroll checks and resolution of related items.
• Uphold responsibilities relative to the separation of duties for applicable processes and procedures within your job function.
• We reserve the right to change this job description from time to time as business needs dictate and will provide notice of such.
• Maintain compliance with Inovalon’ s policies, procedures, and mission statement.
• Adhere to all confidentiality and HIPAA requirements as always outlined within Inovalon’ s Operating Policies and Procedures in all ways and with respect to any aspect of the data handled or services rendered in the undertaking of the position; and
• Fulfill those responsibilities and/or duties that may be reasonably provided by Inovalon for the purpose of achieving operational and financial success of the Company.

Job Requirements:
• Minimum of 5 years of multi-state payroll processing experience with payroll systems (ADP Vantage HCM highly desired).
• Ability to recommend solutions using independent judgement on moderately complex issues, work independently or in a team environment.
• Possess strong customer service orientation and high level of accuracy.
• Demonstrated working knowledge of payroll practices.
• Knowledge of federal, state, and local wage and hour and payroll tax laws and regulations.
• Knowledge of Microsoft Outlook, PowerPoint, Word, and solid Excel spreadsheet skills.
• Demonstrated written and verbal communication skills.
• Strong interpersonal skills including cooperativeness, professionalism, and customer service.
• Effective communicator internally and externally with various levels of management.
• Demonstrated adaptability and commitment to teamwork in a rapid work environment.
• Ability to meet deadlines, prioritize multiple tasks, and attention to detail.
• Ability to maintain and process confidential information.
• Fundamental Payroll Certification (FPC) preferred.

Education:
• Associate degree or equivalent work experience required.

Physical Demands and Work Environment:
• Sedentary work (i.e., sitting for long periods of time) Exerting up to 10 pounds of force occasionally and/or negligible amount of force.
• Frequently or constantly to lift, carry push, pull, or otherwise move objects and repetitive motions.
• Subject to inside environmental conditions