Inovalon was founded in 1998 on the belief that technology, and data specifically, would empower the transformation of the entire healthcare ecosystem for the better, improving both outcomes and economics. At Inovalon, we believe that when our customers are successful in their missions, healthcare improves. Therefore, we focus on empowering them with data-driven solutions. And the momentum is building.
Together, as ONE Inovalon, we are a united force delivering solutions that address healthcare’s greatest needs. Through our mission-based culture of inclusion and innovation, our organization brings value not just to our customers, but to the millions of patients and members they serve.
Position Overview: The Payroll Specialist IV is responsible for supporting the Payroll Manager in ensuring the timely and accurate bi-weekly processing of payroll according to company policy and applicable regulations. This role is also responsible for full life cycle payroll activities for the company and is expected to contribute ideas to continually improve systems and processes and maintain accurate recordkeeping and related reporting.
Duties and Responsibilities:
• Assist Payroll Manager in processing bi-weekly payroll for up to 2500 associates (in ADP Vantage HCM) nationwide while ensuring the payroll is processed timely and accurately for ongoing payroll cycles.
• Review output from Oracle via the ERP Connector daily for updates to ADP Vantage (new hires, terminations, LOA, pay changes, status changes, title changes, etc.)
• Responsible for daily review and resolution of items submitted to the Payroll e-mail box.
• Maintain ongoing effective communication and collaborative relationship with all members of the Human Resources, Benefits, Compensation and Legal Departments to ensure accuracy of employee data and the efficient processing of employee changes.
• Handle assigned workflow to ensure all payroll transactions entered are processed accurately and timely.
• Understand and perform all phases of the payroll process, associated processes, and audits.
• Resolves daily inbox and escalated payroll process and policy inquiries requiring higher level knowledge and refer to management for more complex matters.
• Process all aspects of assigned payrolls, including off cycle payrolls, manual checks, verification of time, new hires, rehires, terminations, tax information, benefit deductions, awards, leave of absence, relocation reimbursements, bonuses, other benefits, garnishments, child supports withholding, other changes, etc. and ensure posting accuracy, handle corrections appropriately.
• Participate and assist in projects that expand the scope and/or scale of Payroll, while ensuring compliance with the department and company procedures, policies, and state and federal regulations and statutes; receives general guidance may receive more detailed instruction on new projects.
• Generate various reports on taxes paid, employee withholdings and deductions taken, etc. to properly record and verify payroll-related balances.
• Understand multistate taxation in the payroll system to ensure accuracy and compliance with federal, state, and local jurisdictions.
• Assist in the completion of distribution of annual W-2 statements and request for duplicate copies (as applicable).
• Communicate with Manager, Payroll and/ or Senior Director on any payroll discrepancies such as timesheet errors, or requested sick and other paid time off (PTO) benefit reports (e.g., “Hours” report), etc.
• Keep up to date on new payroll-related tax law changes, retain appropriate record and maintenance of all electronic and paper payroll records in an orderly manner.
• Recognize and follow the proper separation of duties, maintain confidential records in accordance with internal company procedures and work with Payroll Manager to prepare for annual audit.
• Responsible for maintaining SOX controls on a per pay period basis.
• Preparing reports for Accounting, Benefits and FP&A on a per-period basis.
• Assists Accounting and Security Department with any fraudulent payroll checks and resolution of related items.
• Uphold responsibilities relative to the separation of duties for applicable processes and procedures within your job function.
• We reserve the right to change this job description from time to time as business needs dictate and will provide notice of such.
• Maintain compliance with Inovalon’ s policies, procedures, and mission statement.
• Adhere to all confidentiality and HIPAA requirements as always outlined within Inovalon’ s Operating Policies and Procedures in all ways and with respect to any aspect of the data handled or services rendered in the undertaking of the position; and
• Fulfill those responsibilities and/or duties that may be reasonably provided by Inovalon for the purpose of achieving operational and financial success of the Company.
Job Requirements:
• Minimum of 5 years of multi-state payroll processing experience with payroll systems (ADP Vantage HCM highly desired).
• Ability to recommend solutions using independent judgement on moderately complex issues, work independently or in a team environment.
• Possess strong customer service orientation and high level of accuracy.
• Demonstrated working knowledge of payroll practices.
• Knowledge of federal, state, and local wage and hour and payroll tax laws and regulations.
• Knowledge of Microsoft Outlook, PowerPoint, Word, and solid Excel spreadsheet skills.
• Demonstrated written and verbal communication skills.
• Strong interpersonal skills including cooperativeness, professionalism, and customer service.
• Effective communicator internally and externally with various levels of management.
• Demonstrated adaptability and commitment to teamwork in a rapid work environment.
• Ability to meet deadlines, prioritize multiple tasks, and attention to detail.
• Ability to maintain and process confidential information.
• Fundamental Payroll Certification (FPC) preferred.
Education:
• Associate degree or equivalent work experience required.
Physical Demands and Work Environment:
• Sedentary work (i.e., sitting for long periods of time) Exerting up to 10 pounds of force occasionally and/or negligible amount of force.
• Frequently or constantly to lift, carry push, pull, or otherwise move objects and repetitive motions.
• Subject to inside environmental conditions
Studies have shown that women and people of color are less likely to apply for jobs unless they believe they meet every one of the qualifications listed in a job description. If you don’t meet every qualification listed but are excited about our mission and the work described, we encourage you to apply regardless. Inovalon is most interested in finding the best candidate for the job and you may be just the right person for this or other roles.
By embracing diversity, equity and inclusion we enhance our work environment and drive business success. Inovalon strives to reflect the diversity of the communities where we operate and of our clients and everyone whom we serve. We endeavor to create a culture of inclusion in which our associates feel empowered to bring their full, authentic selves to work and pursue their professional goals in an equitable setting. We understand that by fostering this type of culture, and welcoming different perspectives, we generate innovation and growth.
Inovalon is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirement.
The Company maintains a drug free work environment for all of its associates, which includes employees, contractors and vendors. It is unlawful for associates to manufacture, sell, distribute, dispense, possess or use any controlled substance or marijuana in the workplace and doing so will result in disciplinary action, up to and including termination of employment or the contracted relationship.
To review the legal requirements, including all labor law posters, please visit this link