Full-Time
Office Manager
The Salvation Army
Christian social services nonprofit
Compensation Overview
$19/hr
Newark, OH, USA
In Person
Associate's
 Administrative & Executive Assistance (1) |
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- Two to three years of administrative, office management, accounting, or related experience is required.
- A valid Ohio driver's license and ability to meet Salvation Army driving requirements, including OTIS certification to operate a 12-passenger van, are required.
- Working knowledge of office administration, basic accounting, payroll, human resources support, grant administration, and recordkeeping practices is required.
- Proficiency in Microsoft Office and the ability to learn and use applicable organizational systems and databases are required.
- The candidate must be able to maintain confidentiality, exercise sound judgment, work independently and collaboratively, and handle difficult situations with professionalism and compassion.
- The role requires strong leadership, communication, interpersonal, customer service, community relations, organizational, time-management, problem-solving, prioritization, and multitasking skills.
- Maintain accurate accounting records and files to support financial reporting and reconciliation.
- Prepare and process income for deposit in accordance with established procedures.
- Maintain Advisory Board minutes, records, and required reports.
- Maintain accounting records and reports in Gift-In-Kind and other applicable systems.
- Prepare, review, and submit invoices for payment.
- Assist with preparation of documentation for internal and external audits.
- Assist with annual fiscal closing activities and other financial reporting requirements.
- Maintain employee personnel files and required documentation.
- Process payroll changes and submit payroll information to DHQ.
- Assist with new employee onboarding and required documentation.
- Provide general human resources administrative support in coordination with DHQ Human Resources.
- Provide day-to-day supervision and operational oversight of the Food Service Ministry and assigned employees in coordination with the Corps Officer(s).
- Assist with grant administration, tracking, and required reporting.
- Maintain grant documentation and monitor applicable deadlines.
- Coordinate with the Corps Officer(s) and appropriate departments to support grant compliance.
- Oversee daily front-office and administrative operations.
- Supervise assigned front-office, volunteer-coordination, and janitorial staff.
- Coordinate facility and office needs to support efficient Corps operations.
- Maintain required administrative records, reports, and correspondence.
- Support fundraising and long-range planning initiatives.
- Maintain active participation on the Advisory Board.
- Work closely with the Corps Officer(s) to ensure efficient and effective operations supporting the Corps' mission and ministries.
- An Associate’s degree in business administration or a related field is preferred.
- Previous supervisory experience is preferred.
- An equivalent combination of education and relevant experience may be considered.
The Salvation Army is an international Christian nonprofit delivering social services through regional territories. The organization provides emergency assistance, shelters, rehabilitation, youth programs, disaster response, community services, worship, and thrift retail. It serves individuals and families in need, donors, volunteers, congregations, and communities across its service territories. Its operating model centers on locally delivered programs supported by territorial leadership, fundraising, retail operations, logistics, facilities, and administration. Teams work across social services, counseling, retail, logistics, fundraising, ministry, facilities, finance, and community programs. Teams support coordinated daily delivery.
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