Assistant Project Manager-Retail

Overview

Reports to: Project Manager, Senior Project Manager, or Project Executive FLSA Status: Full-Time, Salaried-Exempt Normal Working Hours – Field: 7 am to 3:30 pm, or Office: 8 am to 5 pm, Monday through Friday, plus additional hours as required for completing project duties Position Objective: Responsible for assisting the project team with project administration, scheduling, project budgets, billing, etc. Build and maintain relationships with architects, clients, subcontractors, and other jobsite personnel.

Responsibilities

•Develop and manage relationships with clients, architects, design teams, subcontractors, and suppliers.

•Review, coordinate, distribute, and submit administrative paperwork to architects and owners as required.

•Maintain project schedule by assisting with creating and regularly updating the “progress schedule” with Superintendent and Project Manager.

•Learn and utilize Prolog Converge as the primary project management software to track all aspects of project to include RFI’s, submittals, contracts, purchase order contracts, meeting minutes and agendas, cost control, etc.

•Assist with preparing all subcontracts and purchase orders

•Assist with preparation and maintenance of project budgets alongside Project Manager and Senior Project Manager.

•Review and verify weekly invoicing through accounts payable and maintaining rental and tool logs for assigned projects.

•Review, coordinate, produce, and distribute RFI’s (requests for information) as required.

•Review and become familiar with owner contracts, subcontractor master agreements, purchase orders and subcontracts, all contract drawings, specifications, addenda, alternates, etc.

•Assist with preparation of schedule of values for monthly application for payment submissions.

•Assist with preparation and facilitation of all pre-construction meetings, Owner Architect Contractor (OAC) meeting agenda preparation, and weekly Subcontractor meeting agenda preparation.

•Assist with compiling and issuing complete approved set of documents to Superintendent including addenda, ASI’s, PR’s, submittals, etc.

•Track and verify city inspections

•Assist in obtaining Storm Water Plan (SWPPP) from Civil Engineer including coordinating submittal of notice of intent (NOI) and notice of termination (NOT) to Texas Commission of Environmental Quality (TCEQ) with Project Management Assistants.

•Review, monitor, and coordinate shop drawings, submittals, product samples, product data, and mixdesigns and checking for contract conformance in conjunction with Project Manager and Superintendent.

•Assist the project team with project startup requirements to include composing any requests for temporary electricity, water, phone, etc.

•Prepare and track any reports and/or logs required by specifications – ASI, RFI, PR logs

•Monitor the delivery of items provided by major vendors and subcontractors in conjunction with Project Manager and Superintendent.

•Produce, distribute, and close all items in pre-substantial completion punch list in conjunction with Superintendent.• Assist with closeout document preparation, coordination, inventory, and submission of attic stock materials at project completion.• Assist with compiling and archiving all job data upon completion of project.• Track all warranty items on completed projects• Ensure job office and site is organized, clean, and presentable at all times• Assist Superintendent and Project Manager as required• Complete training requirements as assigned• Additional duties as required

Qualifications

• Bachelor’s Degree in Construction Science, Construction Engineering Technology, ConstructionManagement, or related field.• 2 to 5+ years of relevant experience in commercial construction• Confined Space, First Aid/CPR/AED, Defensive Driving certifications preferred• OSHA 30 certification