Full-Time
Administrative Assistant
Estimating Department
Posted on 8/21/2026
Control Panels USA
Compensation Overview
$50k - $55k/yr
+ Profit-sharing bonus + 401(k) 50% match
Georgetown, TX, USA
In Person
Category
 Administrative & Executive Assistance (1) |
|---|
Required Skills
Microsoft Office
Word/Pages/Docs
Customer Service
Excel/Numbers/Sheets
Microsoft Outlook
Requirements
- A high school diploma or equivalent is required.
- One to three years of administrative or office support experience is required; entry-level candidates are welcome.
- Proficiency with Microsoft Office, including Word, Excel, and Outlook, is required.
- The ability to manage multiple tasks and meet deadlines is required.
- The ability and willingness to learn estimating processes and terminology is required.
Responsibilities
- Assist estimators with administrative preparation of project proposals, estimates, and bid packages.
- Facilitate the organization and delivery of project information, including plans, specifications, addendums, and revisions.
- Track bid opportunities, bid due dates, submission requirements, and delivery methods.
- Assemble, format, print, scan, and electronically submit proposals and bid documentation.
- Maintain organized electronic and physical project folders for estimating activities.
- Contact vendors and representatives to request pricing as directed by estimators.
- Track vendor and subcontractor quotations and follow up on missing information when requested.
- Maintain and update vendor, representative, and customer contact lists.
- Compile project-specific documentation, including qualification documents, equipment cut sheets, quotations, and proposal attachments.
- Search plan rooms, plan sites, and city or public bid websites to identify estimating opportunities.
- Maintain bid logs, proposal tracking spreadsheets, and historical estimating records.
- Support communication between estimators, project managers, marketing, and other internal departments.
- Transfer awarded project documentation to the project manager as directed by the estimator, including proposals, cost summaries, and supporting materials.
- Maintain marketing and estimating support materials, including company qualification documents, pricing sheets, order forms, and product cut sheets.
- Schedule meetings, pre-bid reviews, and internal coordination meetings as requested.
- Communicate professionally and courteously with customers, vendors, and internal staff.
- Order and maintain estimating department office supplies and resources.
- Maintain the confidentiality of customer, vendor, and pricing information.
- Provide organized project folders containing estimating documentation, project proposals with scope, pricing summaries, and assumptions, project-specific equipment cut sheets and quotations, project notes and clarifications, and client-provided purchase orders or work orders to the project manager as directed by the estimator.
- Follow company policies regarding professional conduct and vendor interactions.
- Perform other tasks, assignments, duties, or projects as requested by management.
Desired Qualifications
- Strong organizational skills and attention to detail are desired.
- Strong verbal and written communication skills are desired.