Administrative Specialist

Job Description

Administrative Specialist (Bilingual)

Major Responsibilities:

Performs administrative duties in support of the Infopac report distribution software.
Maintains the database by testing, adding, deleting, and modifying data according to requests by users, or by S.O.A. support staff.
Provide system administration and support in identifying and resolving various technical issues
Must communicate with the scheduling administrator to coordinate Infopac batch job additions or deletions, in addition to Infopac library maintenance.
Maintains and verifies the Ceridian online time and attendance system for all of ITSO.
Handle budget items with Director throughout the year.
Ensure all invoices are cross referenced with line items.
Responsible for paying all invoices, consolidating status reports and assisting with job descriptions and yearly reviews.
Coordinate the installation of vendor-provided updates and new releases.

Qualifications:
Must be bilingual English/Japanese
3-5 years of administrative experience
Experience in the Financial Services and Banking Capital Markets industry
Hands-on experience with implementation, configuration and use of the Infopac System, Document Direct reporting system and SHIP software
Knowledge of Citrix, MS Office
Ability to thrive in a changing environment.
Ability to manage multiple projects with multiple priorities
A team player with excellent written and verbal communication skills and strong organizational skills.
Must have a service-oriented attitude with excellent problem solving and analytical skills. Possesses the ability to work independently, self-motivated, and highly focused.
Must have strong interpersonal and leadership skills


2+ to 5 years experience

Minimum Education - Bachelor's Degree

Qualifications

Additional Information

All your information will be kept confidential according to EEO guidelines.