Assistant Project Manager

CORE COMPETENCIES:

• Customer Focus
• Decision Quality
• Business Insight
• Drives Results
• Collaborates
• Communicates Effectively
• Courage
• Instills Trust
• Manages Ambiguity 

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

• Attend Order Acceptance Meetings for new projects.
• Manage and maintain project schedules in Epicor.
• Ensure all new projects are entered with complete and accurate data.
• Regularly update project information in coordination with Project Managers (PMs).
• Monitor deadlines related to RFIs, submittals, EJB, BOM, and deliveries to confirm commitments are met by all stakeholders.
• Collect and organize customer and manufacturer-provided documentation.
• Create and maintain the EJB with vendor cut sheets, customer-supplied documentation, and internal records.
• Ensure the EJB is complete and up to date by required deadlines.
• Collaborate with PMs to identify missing information and source required documents.
• Manage equipment and drawing submittals with internal and external customers, ensuring timely submission and approval.
• Compile and package submittal documents for PM review.
• Prepare transmittal forms as required.
• Create and manage Drawing Change Requests (DCRs) and provide revised drawings as needed.
• Prepare RFQ drawings and submit to Project Support for distribution to vendors/fabricators.
• Review vendor quotes with PMs and forward finalized requests to Purchasing with accurate delivery details.
• Track orders to ensure timely delivery of steel, anchor bolts, equipment, and other materials.
• Review and update standard BOMs; request clarification on missing ratings or equipment details.
• Ensure material lead times align with project schedules; propose alternates if required.
• Oversee BOM updates in Epicor or through change orders.
• Review and comprehend customer POs and contracts to manage tasks, schedules, and deliverables.
• Work with PMs and Purchasing to prepare and submit accurate change orders on time.
• Follow up with customers for required documentation to support timely billing.
• Gather and maintain site-specific information including addresses, delivery contacts, and logistics details.
• Support FBS route studies and delivery planning.
• Source and expedite last-minute, missing, or replacement materials during the construction phase to prevent delays.
• Provide field support, including site visits and participation in customer meetings, as required.
• Travel to job sites across the country to support project execution and deliveries.
• Assist PMs and Project Support teams in coordinating resources including Engineering & Design, Vendors, and PSS.
• Attend internal and external engineering and design meetings to ensure full understanding of project expectations.
• Collect and submit all required closeout documentation.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree in Construction Management, Engineering, Business, or related field preferred; equivalent work experience considered.
• 1–3 years of experience in project management support, construction, or related field.
• Proficiency with project management software (Epicor experience preferred).
• Strong organizational skills with attention to detail and accuracy.
• Ability to manage multiple projects simultaneously in a fast-paced environment.
• Strong communication skills for effective collaboration with customers, vendors, and internal teams.
• Basic understanding of construction contracts, submittals, and change order processes.
• Ability to interpret technical drawings and specifications.
• Willingness to travel nationally as required (estimated 15–25%).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).