Material Management Clerk

This job description and criteria-based job performance evaluation emphasizes the criteria expected in the performance of Distribution Clerk. The employee is evaluated on their specific shift responsibilities, as well as their overall knowledge and ability to perform all required duties as of a Distribution Clerk.

Essential Duties:

• Replenish supply locations accurately by stocking supplies in the appropriate bins. All replenishment and delivery must be completed at assigned times and per department procedures. No corrugated cardboard should be brought to nursing and clinical areas without prior approval from supervisor.
• Assist with the placement of incoming and non -medical supply in appropriate stock locations by assigned time. All stocking is completed by end of the day.
• Fills and delivers departmental requisitions per schedule assigned.
• Assist with deliveries, stocking warehouse shelves and emptying boxes.
• Input issues to the system accurately and in a timely manner per documented daily schedule.
• Ensure storeroom and par locations are secured properly to make sure security measures are enforced.
• Maintain and check expiration on a supply location as assigned, no less than monthly.
• Maintain clean supply locations that includes bins, items & carts and check accurate label information on each item including storeroom and assigned par locations.
• Perform inventory count at each supply location at designated times during shift at areas assigned by Supervisor when assign to daily distribution role.
• Compile and batch patient charges before end of each shift and send to business office through interoffice mail when assign to daily distribution role.
• Set up crash carts on each shift as needed, maintaining a minimum of five available crash carts at all times. Comply with policy relating to expired products on crash carts when assign to daily distribution role.
• Respond immediately to code blue and bring complete crash carts to the location needed when assign to daily distribution role.
• Respond to call downs, prioritizing as necessary, providing service within fifteen minutes of receiving a call when assign to daily distribution role.
• Responsible for receiving all incoming materials, supplies and equipment per organization policy and procedure when assign to daily shipping/receiving role.
• Ensure incoming freight matches provided manifest and records all discrepancies accordingly when assign to daily shipping/receiving role.
• Inspects all shipments for damages or defects and records found damages in shipment on bill of lading and notifies purchasing personnel when assign to daily shipping/receiving role.
• Coordinates outgoing freight for shipment. Label, weigh, prepare bill of lading and record in appropriate manifests when assign to daily shipping/receiving role.
• Receives, records, deliver priority freight and refrigerated/frozen within four hour of delivery, delivers regular freight within 24 hours of receipt and obtains signature from receiving party when assign to daily shipping/receiving role.
• Follow hospital and department safety measure while operating facility owned equipment that includes carts, flat bed, hand truck and pallet jack (manual and battery).
• Make a reasonable effort to remove boxes and discard empty boxes on each shift to ensure a clean environment in the storeroom and assigned par locations.
• Maintain clean work areas at all times. By the end of the shift, employees will make every effort to maintain work area clean. If unable employees will notify supervision.
• Participate effectively in a team unit with other Materials Management personnel to meet the overall needs of each facility.
• Complete projects and other duties as directed by department management.

Required Qualifications:

• Req High school or equivalent

• Req 6 months Experience working in a Materials Management, shipping and Receiving or Central Supply/distribution environment required.

• Req Capable of performing repetitive tasks quickly and accurately.
• Req Must be highly ethical and reliable.
• Req Effective interpersonal and communication skills.
• Req Demonstrate excellent customer service behavior and demonstrates exceptional organizational skills.
• Req Thorough knowledge of all medical supplies utilized within the warehouse and facilities.
• Req Knowledge of sterile technique as it applies to supply distribution.
• Req Ability to operate material handling of equipment to move boxes, equipment and other items.
• Req Ability to speak, read, and write English.

Preferred Qualifications:

• Pref 1 year Experience working in a Materials Management, shipping and Receiving or Central Supply/distribution environment required.
• Pref Computer literacy preferred

Required Licenses/Certifications:

• Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

The hourly rate range for this position is $21.00 - $33.15. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying. 

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.

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