Senior Executive Assistant

About the Opportunity

We are seeking an energetic, personable, and highly-organized Executive Assistant to the Co-Founder & CEO of Veza. As our EA, your responsibility is to enhance our effectiveness through administrative support and to represent Veza and the Founder/CEO to others both internally and externally.  As a partner to the Founder/ CEO and his success, you will have a high amount of visibility and will work cross-functionally in a hyper growth, fast paced startup environment

Location: Hybrid/Remote/WFH (Bay Area Preferred)

You Will:

• Provide top level executive support to the Founder/CEO
• Heavy calendar management: set appointments, prioritize & juggle appointments in the moment
• Must be able to independently identify and resolve issues with calendar and schedule. Able to proactively anticipate sequencing of meetings.  Managing across multiple time zones
• Drive administrative tasks including correspondence, drafting emails/documents, spreadsheet work and document management/file organization
• Use problem solving techniques, tact and discretion when handling telephone calls, making travel arrangements, scheduling meetings and managing other requests for information
• Strategic time management for Founder/CEO calendar
• Handle complex domestic and international travel coordination
• Coordination of special events (Board meetings, Leadership Offsite, QBRs, etc.)
• Use problem solving techniques, tact and discretion when handling telephone calls, making travel arrangements, scheduling meetings and managing other requests for information
• Handle confidential and non-routine information with utmost discretion
• Develops, implements, and executes projects related to Founder/CEO focus areas 
• Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues
• Act as a liaison between the executive and key business partners to facilitate calendar invites, communications, and information sharing
• Coordinate aspects of onsite and offsite meetings and events
• Must be able to work flexible hours on occasion

You have:

• Education
  • BA/BS required or equivalent experience
• Experience
  • 10+ years of CEO/Executive Administrative support in both an early stage startup and fast growth is required
  • Must have hands-on 4+ years experience supporting Founder / CEO 
• Skills
  • Ability to handle multiple priorities
  • Collaborative with other executive assistants
  • Demonstrate high integrity and confidentiality
  • Excellent oral and written communication skills.
  • Demonstrated dependability, team player, positive attitude and good attendance.
  • Person of high ethics, integrity, honesty and patience.
  • Demonstrated ability to work in a fast-paced, ever-changing environment.
  • Extremely proactive and efficiency oriented with ability to process and output high volume
  • Phenomenal organizational skills with obsessive attention to detail
  • Comfortable making decisions to keep things moving forward with little to no information/direction
  • Highly flexible, available and responsive
  • Superb conflict resolution and problem-solving skills