Job Profile:
Administrative Operations Specialist 3
Job Family:
Administrative Operations
Time Type:
Full time
Max Pay – Depends on experience:
$80,000.00 USD Annual
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Description:
$75,000 to $80,000 per year
Under general direction this position leads projects that help units deliver results improve efficiency and quality reduce operating costs and provides an excellent customer experience. Works closely and collaboratively with stakeholders to plan, direct, organize and execute against project requirements. Identifies and acquires necessary resources and coordinates efforts by all parties to ensure timely delivery of project outcomes in accordance with sponsoring source’s expectations.
Essential Duties:
Plans, develops, implements and manages a project team through complete task definition and work requirements, identification, and assignments.
Works closely and collaboratively with key stakeholders to define project scope, strategy, budget and outcomes. Identifies critical resource expertise and targets appropriate internal and external sources to ensure optimal outcomes.
Establishes and continually monitors and manages project expectations with team. Assigns tasks and identifies issues for resolution to ensure optimal team effectiveness.
Prepares and maintains all project status reports and schedules. Tracks milestones and deliverables, critical paths and dependencies. Resets expectations as needed in consideration of project progress and outcomes.
Responds to all inquiries regarding project status. Prepares and responds to all regulatory reporting and filings to ensure compliance.
Manages, coaches and supervises all project team members, both internal and contracted, to ensure optimal outcomes. Builds, develops and maintains relationships vital to project success.
Works collaboratively with stakeholders, leadership and other related staff to define and identify all required project infrastructure including but not limited to processes, space, building, and reconfiguration of facilities, equipment, technology, and infrastructure to ensure timely availability for successful launch and ongoing project operations.
Prepares all post-project reports, budget allocations and summaries and filings to ensure timely dissemination of information to all interested parties.
Desired Qualifications:
Experience developing strategies and technical specifications for projects.
Ability to manage complex projects.
Ability to clarify roles and responsibilities to ensure understanding of expectations and take action to mitigate conflict.
Evidence of being certified Project Management Professional.
Evidence of being certified Lean Six Sigma Black or Green Belt.
Knowledge of data analysis practices, methods, tools and software.
Knowledge of standard project management and charge management practices.
Knowledge of process improvement tools and methods.
Skill in coordinating and prioritizing work and activities.
Skill in problem analysis, problem solutioning, and decision-making.
Experience making effective presentations in front of large groups.
Skill in establishing and maintaining effective working relationships.
Evidence of effective verbal and written communication.
Experience using Microsoft applications, including but not limited to Word, Excel, PowerPoint and Visio.
Ability to lead by example in communication, participating and encouraging support of their institutional programs.
Ability to work effectively with all levels of management and employees.
Ability to work independently as well as within a complex structured team environment.
Ability to prepare concise, yet detailed documents, proposals, reports and related materials.
Ability to apply principles, techniques and methods of teamwork, compromise and collaboration to produce desired outcomes.
Ability to model excellent customer service behaviors, demonstrating responsiveness to customers, active engagement in work efforts, resourcefulness, and flexibility.
Ability to stimulate charges in individual, institutional and corporate behaviors to create a more sustainable environment.
Working Environment:
Activities are primarily performed in a regular climate-controlled office setting subject to extended periods of sitting, standing, and walking.
Visual acuity and manual dexterity associated with daily use of desktop and laptop computers.
Bending, stooping, reaching, and lifting up to 25 pounds.
Regular activities require ability to quickly change priorities which may include and/or are subject to resolution of conflicts.
Ability to clearly communicate to perform essential duties.
Regular review of completed tasks.
Department Statement:
The Office of the Executive Vice President, Treasurer, and Chief Financial Officer supports the New American University’s vision of excellence, access and impact by effectively leading and managing its financial and business operations and developing ASU's human and capital resources.
Driving Requirement:
This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.
Location:
Campus: Tempe
Funding:
No Federal Funding
Instructions to Apply:
Current Employees and Students should apply directly within Workday using the Jobs Hub. Use this link and log in using SSO:
https://www.myworkday.com/asu/d/inst/1$9925/9925$13250.htmld
To be considered, your application must include all of the following attachments:
Note: Multiple documents can be submitted into the attachment box. Alternatively, merge all documents into one PDF for submission.
Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position. Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position. NOTE: GA and Intern positions are counted as .5 for job experience (ie. 1 year equals 6 months experience equivalency). Only electronic applications are accepted for this position.
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ASU Statement:
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.
ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
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Employment Verification Statement:
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement:
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement:
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
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