Associate Director of Project Management

Wildtype runs like no other. As the most Agile full-service agency in healthcare, we aren’t beholden to ritual. Powered by diverse ideas, knowledge, and people, our unique creative process is a force of nature, removing obstacles between brand and growth in wild new ways.Title: Associate Director of Project Management

Location: Wildtype/ New York

Department/Discipline: Project Management

Purpose:

The Associate Director, Project Management will be responsible for determining (with Director) project management staffing across Brand PMO teams through the review of demand/capacity based on Brand SOW, oversee the governance of all projects managed by the Project Management team (ie, ensuring compliance with PMO standards). This position will also be responsible for coaching and team development and collaboration, including performance management activities and ongoing development planning.

The Associate Director, Project Management is accountable for mentoring and training efforts for all levels of PM staff and in all aspects of their function. The Associate Director Project Management will also have day-to-day management of assigned projects, new business pitches, and provide Project Management backup to Brand team PMO with ebbs and flows of projects on their assigned Brand PMO teams.

Objectives:

1. PROCESS & WORKFLOW 

Demonstrates an expert knowledge of and is accountable for managing PMO and team adherence to the agency workflow and processes. Accountable for the consistency of project management practices on Brand PMO teams. Maintain understanding of client needs and proactively address and communicate changes, as needed. Educate project management staff on best practices with project management methodology, tools, and techniques ensuring efficiency, quality control, and flawless execution of agency jobs. Regularly identifies and implements executional improvements and shares best practices broadly across the agency.

1. RESOURCE & FINANCIAL MANAGEMENT 

Responsible for managing project management resource needs across assigned location client/brand teams. Manage allocation of project management resources with fluctuations in work across brand teams. Supervise staff and play an active role in the planning and execution across multiple pieces of business. Evaluate staffing plans and utilization, and  
provide strategic recommendations. Guides annual Scope of Work creation process and supports budget concerns and questions as they arise, internally and with clients. Accountable for consistent  
weekly financial tracking and monthly financial reconciliation for assigned Brands. Proactively  
managing up on issues with financial health and revenue risks.

1. EXECUTION OF DELIVERABLES 

Accountable for the quality and consistency of work across assigned Brand PMO teams. In addition to leading their own assigned jobs, provides oversight to assigned Brand PMO teams, and proactively tracks critical path activities, anticipates risks, and creates contingency plans in collaboration with Brand PMO project teams. Reviews and analyzes Brand PMO team’s estimates, timelines, resource, and budget information and serves as a clear escalation path to all personnel within assigned brands. Participates as primary project manager on new business pitches.

1. MENTORING 

Effectively lead and support employee engagement opportunities and foster cross-  
discipline relationships to better our agency’s culture, resources, talent development, and  
marketplace position. Set clear performance expectations, communicate alignment between individual roles and overall organizational strategy and deliver on employment value proposition. Support and leverage talent programs and initiatives.

Requirements:

• Bachelor’s degree

• 10+ years’ experience, with 4+ years’ deep knowledge in Interactive/Digital Project Management

• Minimum 3 years directly managing staff

• Advertising agency experience required, healthcare industry or professional services firm desired

• Strong financial/budget management experience required

• Strong leadership and management skills

• Proven track record of hiring and developing staff

• Experience in resource management including allocation, hiring, performance management and brand team/project assignments

• Extensive knowledge and skills across all multichannel media (print, digital and social media), and ability to apply leading-edge project management philosophy, tools and techniques to  improve marketing and advertising execution

• Strong computer skills required including high level of computer competency and associated software (Microsoft Suite: Outlook, Excel, Word, PowerPoint, MS Project and Adobe Acrobat Pro) required. 

• Ability to establish and maintain effective relationships to gain trust and respect

• Build constructive relationships to foster collaboration and cross-functional thinking

• Strong verbal and written communication skills

• Creative, innovative, enthusiastic problem solver demonstrating influencing skills; exhibits  strong mentoring, teamwork and client service orientation

 Differentiating Competencies:

• Customer Focus 

• Managing Vision and Purpose

• Conflict Management 

• Perspective

• Dealing with Ambiguity 

• Presentation Skills

• Interpersonal Savvy

• Strategic Agility

• Managerial Courage

The range below represents the low and high end of the base salary someone in this role may earn as an employee of an Omnicom Health Group company in the United States. Salaries will vary based on various factors including but not limited to professional and academic experience, training, associated responsibilities, and other business and organizational needs. The range listed is just one component of our total compensation package for employees. Salary decisions are dependent on the circumstances of each hire.

• Salary range - $139,000 - $147,500