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Job Title:
Project Manager
Department:
Advancement | Development General
Position Overview
Working with the Associate Vice President of Medical Advancement, the Project Manager provides strategic and operational support toward the philanthropic activities for the Wexner Medical Center (WMC), which includes: University Hospital, the Richard M. Ross Heart Hospital, the James Cancer Hospital and its NCI-designated comprehensive cancer-center, the Dorothy M. Davis Heart and Lung Research Institute, the Neurological Institute, and medical specialty areas, as well as the advancement program for the highly ranked Ohio State University College of Medicine.
The Project Manager supports the Associate Vice President (AVP) at the Wexner Medical Center by leading internal projects and strategic initiatives from proposal through post-implementation. This role involves gathering and analyzing data to inform operational planning, ensuring projects meet quality, cost, and timeline expectations, and proactively monitoring progress to recommend adjustments. The Project Manager collaborates with cross-functional teams and vendors, using tools like Workfront and Teams to coordinate efforts and maintain transparency. They also work closely with departments such as Estate and Planned Giving, Principal Gifts, and Donor Experience to align project goals with broader fundraising and institutional priorities. Additional responsibilities include preparing reports and presentations, managing budgets, optimizing project workflows, and supporting a culture of philanthropy and continuous improvement.
This role will also provide support for a broad range of development activities including the strategy to identify and develop a robust pipeline of donors to the Wexner Medical Center, to increase pipeline activity and gift closures for major and principal level gifts, and assist in preparing annual goals and tracks progress to drive successful results and works to drives efficiency and effectiveness in the fundraising enterprise.
All members of Advancement are part of creating a culture that inspires an exceptionally multifaceted and talented team and are expected to exhibit The Ohio State University’s Shared Values. The Office of Advancement is committed to acting with kindness, respect, and integrity at all times and welcoming our colleagues’ ideas, voices, and perspectives, acknowledging that we are better together.
About the Wexner Medical Center
One of the nation’s leading academic health centers, The Ohio State University Wexner Medical Center offers health care services in virtually every specialty and subspecialty in medicine. Thousands of patients come to us each month for treatments and services they can’t find anywhere else. Our clinical areas of distinctiveness are Cancer, Heart, Neurology, Transplantation, Diabetes, Musculoskeletal, Digestive Diseases and Critical Care. At Ohio State Wexner Medical Center, we’re driving breakthrough health care solutions to improve people’s lives.
Duties and Responsibilities
70%
Supports the Associate Vice President (AVP) and contributes to projects and key initiatives at the Wexner Medical Center by gathering, analyzing, and summarizing data and information to inform decision-making and operational planning; Responsible for facilitating internal projects from proposal and inception through post go live activities; Assists with strategic support and special project management that advance the work of the office and support the AVP’s priorities; Ensures project results meet quality, schedule, and cost requirements; Monitors project status and recommends course corrections to schedule, resources, or cost; Project manages initiatives to keep the team on track using tools such as Workfront and Teams to share information; Coordinates with a variety of teams and vendors to ensure project management is optimized; responsible for ensuring project requests are scoped and triaged appropriately; Collaborates with partners across areas such as Estate and Planned Giving, Principal Gifts, Corporate and Foundation Relations, and Donor Experience to help drive progress toward project requirements, objectives and strategic goals that enhance Medical Center Advancement efforts; Contributes to aligning fundraising strategies with institutional priorities by helping identify prospective project opportunities and analyzing relevant data; Creates project status presentations for delivery to internal and/or external constituents or project team members; Prepares reports, offers insights for process improvements, and supports a culture of continuous improvement from project scope of work; Participates actively in culture of philanthropy projects and initiatives, tracking and reporting for the efforts; Manages a wide range of complex project management and administrative operations including implementing, coordinating, and monitoring projects, interacting with internal and external constituents, managing budgets and data, and producing, distributing, and preparing project documents and presentations.
20%
Provides strategic and operational support to the Associate Vice President in fostering a culture of philanthropy and excellence across the organization; Assists with daily operations by identifying challenges, recommending solutions, and helping ensure efficient use of resources; Contributes to the development and implementation of best practices that promote effective management, cross-functional collaboration, and alignment with organizational goals; Works collaboratively with leaders across the Advancement organization to support the development of strategies aimed at enhancing fundraiser performance; Acts as a liaison on behalf of the AVP in meetings and communications with leaders, physicians, faculty, staff, and external stakeholders; Participates in committee work and represents the AVP as needed; Assists with initiatives such as goal setting, training for fundraiser managers, and annual planning efforts that drive fundraising success and promote continuous improvement; Maintains budget tracking and submission of requests into the Workday system; responsible for managing the data collection process for business operations, processing various business transactions, assisting business transaction audit process, and completing administrative tasks within the WMC; use of business expertise to provide data support to department operations including project management, resource planning and development, process improvement, standardization initiatives, and special projects; responsible for managing business processes to ensure operational efficiency; monitors, coordinates, researches, analyzes, and tracks the monthly/annual department expenditures; supports and coordinates work groups to facilitate internal and interdepartmental projects, staff meetings, committees, and events.
10%
Supports the Associate Vice President’s leadership team by contributing to discussions on fundraising programs, policies, and strategic initiatives; Assists in the coordination and implementation of fundraising strategies and provides operational support on key priorities; Takes on additional responsibilities and special projects as assigned to support the goals of the team and organization; Performs other duties as assigned.
Required Qualifications
- Bachelor’s degree or equivalent combination of education/experience
- Two (2) years of relevant experience in an Advancement organization (project coordination, alumni relations experience, events experience, outreach experience, membership program coordination, donor relations, etc.)
- Microsoft Office experience
Desired Qualifications (We’re committed to building a team that reflects a variety of skills and experiences and encourage you to apply even if your experience does not align perfectly)
- Three (3) years of customer relations, administration, and/or institutional advancement experience at a large university and/or academic medical center
- Work experience in a large higher education organization’s College of Medicine division
- Knowledge of and experience in program planning and event management
- Familiarity and comfort with using various digital communication and engagement platforms
- Direct alumni relations and/or fundraising experience
- Effective public speaking, verbal and written communications skills
The Office of Advancement is committed to providing tools and resources for you to learn our business, proprietary databases, university-specific processes, and advancement practices.
You Need to Know
Aside from the unparalleled benefits of working for The Ohio State University and working in the vibrant, smart, enjoyable, and growing city of Columbus, Ohio, this opportunity will provide exceptional rewards that arise from working for an institution doing worldwide life-changing teaching and research. Learn more here: https://hr.osu.edu/careers/.
In accordance with the Disaster Preparedness and University State of Emergency Policy 6.17 this position has been designated as a standby position.
Additional Information:
Additional Information (for Workday only)
To learn more about the Office of Advancement, please visit advancement.osu.edu.
The budget for this position is up to $60,000. The offer for this position will be based on internal equity and the candidate's qualifications.
Salary range: $58,100-$77,450
Function: Business Planning and Operations
Sub-function: Project Management
Career Band: Individual Contributor - Specialized
Career Level: S2
Location:
University Square North (1031)
Position Type:
Regular
Scheduled Hours:
40
Shift:
First Shift
Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.
Thank you for your interest in positions at The Ohio State University and Wexner Medical Center. Once you have applied, the most updated information on the status of your application can be found by visiting the Candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status. For answers to additional questions please review the frequently asked questions.
The university is an equal opportunity employer, including veterans and disability.
