Administrative Program Coordinator

Amentum has an opportunity for a highly qualified Administrative Program Coordinator to play a pivotal role in ensuring the smooth operation of program administrative functions of a DoD organization. This individual will provide comprehensive support to senior management and staff, contributing to the overall efficiency and effectiveness of operations.​​

Duties and Responsibilities:

• Provide planning assistance to senior management and staff members, including but not limited to time management, scheduling, coordinating meetings, and travel logistics.
• Plan, organize and maintain accurate and organized electronic and physical filing systems for important documents, correspondence, reports, and other materials.
• Ensure confidentiality and security of sensitive information.
• Serve as a primary point of contact for internal and external inquiries, emails, and phone calls.
• Facilitate communication between various departments, stakeholders, and external partners as needed.
• Assist in maintaining records, databases, and spreadsheets as required. Track expenses, process invoices, and assist in budget monitoring and financial record-keeping tasks.
• Support the planning and execution of organizational events, conferences, and meetings.
• Coordinate logistics, such as venue bookings, catering arrangements, and audiovisual equipment setup.
• Draft, proofread, and edit correspondence, reports, and presentations as required. Ensure accuracy, consistency, and adherence to organizational standards.
• Assist in the coordination and tracking of various projects and initiatives within the organization.
• Provide administrative support to project teams as needed.
• Provide general support and assistance to other team members and departments as required.
• Maintain flexibility to handle diverse tasks and responsibilities as they arise.
• This position may require up to 20% travel CONUS and OCONUS.

Minimum Requirements:

• Bachelor’s degree in business administration, office management, or related field.
• At least 7 years of administrative experience supporting the Department of Defense (DoD)
• Proven experience as an administrative assistant or similar role, preferably in a fast-paced military environment.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines effectively.
• Strong attention to detail and accuracy in work.
• Excellent communication skills, both written and verbal.
• Discretion and confidentiality in handling sensitive information.
• Active Top-Secret Clearance with SCI eligibility and current CI Polygraph. Note:  US Citizenship is required to obtain a Top-Secret Clearance.

Preferred Qualifications:

• Master’s degree in business administration, office management, or related field.
• Experience supporting U.S. Navy Information Operations Command.

The salary range for this position is $130K to $145K. (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant internal equity, and alignment with market data.) This position includes a competitive benefits package. For more detailed information on our Benefits and what it is like to work for Amentum: please visit our careers site: www.amentumcareers.com   

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal EEO laws and supplemental language at EEO including Disability/Protected Veterans and Labor Laws Posters.