Facilities Coordinator

Salary Range: 45834 to 57293 (Currency: USD) (Pay period: per-year-salary)

Essential Functions

• Supports and enhances the overall workplace experience for staff by ensuring workspaces — physical or virtual — are safe, welcoming, and well-equipped to meet operational needs
• Performs quarterly walkthrough of sites to ensure safety, compliance and general upkeep.
• Serves as primary liaison for vendors and service providers; maintain a vendor management log including escalations and site-specific service record summaries.
• Coordinates with property management to resolve site issues (e.g. HVAC, electrical, plumbing), ensuring KIND’s needs are prioritized and tracked. 
• Creates and maintains facilities documentation, including SOPs, emergency plans, internal and external access and safety procedures, Certificates of Insurance, and more. 
• Supports and tracks lease agreements, including expiration dates, notice periods, and coordination of renewals or transitions. 
• Assists in regional lease negotiations and vendor contract reviews, offering frontline insight and preparing documentation for Facilities Director.
• Assists in project scoping, scheduling, and milestone tracking using project management tools.
• Supports national-scale projects in assigned region as on-site coordinator.
• Provides administrative support for office-related procurement, budget tracking, the creation of procurement memos and expense reconciliation.
• Liaises with other organizational components and functions, and perform other duties as assigned.


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Qualifications and Requirements

• Undergraduate degree preferred; or minimum of 2 years of administrative and facilities based experience. 
• Must be fluent in English.
• Working knowledge of Microsoft Office Suites (such as Teams, Excel, etc.)
• Ability to work collaboratively and multi-task in our KIND environment, managing numerous priorities and emerging opportunities. 
• Working knowledge of Microsoft Office Suite (such as Teams, Excel, etc.).
• Ability to work collaboratively and multi-task in our KIND environment, managing numerous priorities and emerging opportunities.
• Excellent organizational skills with the ability to work on multiple projects in a deadline-oriented environment; ability to prioritize tasks and delegate as appropriate.
• Demonstrate discipline and adaptability to effectively deliver on our core mission.
• Ability to multitask and work with a sense of urgency in a dynamic, fast-paced environment.
• Committed to practicing and supporting wellbeing and a work-home life balance. 
• Experience working and communicating in a remote environment preferred but not required.