Executive Assistant

CHEP helps move more goods to more people, in more places than any other organization on earth via our 347 million pallets, crates and containers. We employ approximately 13,000 people and operate in 60 countries. Through our pioneering and sustainable share-and-reuse business model, the world’s biggest brands trust us to help them transport their goods more efficiently, safely and with less environmental impact.

What does that mean for you? You’ll join an international organization big enough to take you anywhere, and small enough to get you there sooner. You’ll help change how goods get to market and contribute to global sustainability. You’ll be empowered to bring your authentic self to work and be surrounded by diverse and driven professionals. And you can maximize your work-life balance and flexibility through our Hybrid Work Model.

Job Description

The purpose of the role is to provide Executive Support to the Chief Sustainability and Product Innovation Officer (CSPIO) and his executive tea and play a key contribution to the successful running of their overall functions. The role undertakes critical project work as required, and works on papers, presentations and briefing papers up to Board level, enabling the CSIO to focus on strategic, commercial and operational business issues. The role may act on behalf of the CSPIO as required and is required to influence senior stakeholders and resolve complex and confidential issues.

Major/ Key Accountabilities:

• Oversee the organisation and orchestration of the CSPIO’s business schedule, including:

• Independently taking responsibility for managing the administration of the office and optimise the CSPIO’s time, improving and managing workflow and productivity and aligning to priorities. 
• Complex inbox and diary management for the CSPIO, accountable for strategically managing and aligning the diary by exercising judgement and decision-making, filtering, prioritising and delegating requests and solving conflicts
• Co-ordinate and manage every aspect of travel itineraries, anticipating all needs, ensuring cost effectiveness and compliance

• Assist CSPIO leadership team with travel arrangements and expense reports.
• Assist CSPIO with the overall smooth running of the Sustainability and PI functions including departmental planning, helping to co-ordinate remedial action where appropriate.
• Assist with the preparation of Board and ELT level papers and presentations.
• Work with Comms lead to support coordination of all departmental communication and engagement events such as people calls/webcasts/town halls/events on behalf of CSPIO, including drafting invites and agendas, source speakers, collate slides, plan questions for insightful discussion.
• Lead organisation and logistics of workshops and conferences across various global locations both in person and virtual, including venue selection, vendor management, bulk hotel and travel booking, teambuilding activities, guest speakers, agendas and presentations all within a strict budget.
• Organise LT meetings, draft and inform agendas, gather, prepare and produce papers as required along with reports and materials
• Ensure accountability from teams and individuals in delivering targets, highlighting potential risks and issues to CSPIO.
• Partner with senior stakeholders including LT on key projects and initiatives.
• Carry out research as required by the CSPIO to investigate business issues and establish facts for briefs, including analysing and evaluating information/issues and offering potential course of action/advice.
• Processing purchase orders for the CSPIO’s functions, invoices and expense claims using company specific systems.

Experience:

• At least 10 years’ EA experience
• End to end event management
• Complex inbox, travel and diary management
• Demonstrated experience using personal energy to influence and globally collaborate.
• Experience building effective relationships with executive leadership, management, and employees
• Solid understanding of business strategy and how to link stretegic initiatives to business activity
• Ability to understand business requirements and turn analysis into actionable solutions
• Experience leading and influencing geographically dispersed stakeholders across multiple time zones.
• Experience collaborating effectively with colleagues across an array of operational functions within and outside of the function
• Effective resource and project planning, decision making, results delivery, team building, and the ability to stay current with relevant trends.
• Strong ethics, influence and negotiation, leadership, interpersonal skills, communication,
• Ability to effectively work under pressure, manage stress and engage in continuous learning.

Skills & Knowledge:

• Attention to detail and solid understanding of business metrics
• Pragmatic approach and straight forward style
• Demonstrated success in building relationships with all levels of management and staff within a global organisation
• Ability to maintain high level of discretion and confidentiality
• Ability to negotiate and influence outcomes
• Appropriately data and digital savvy with an ability to utilize systems to provide meaningful metrics and reporting for senior leadership. Capable of enhancing that data with meaningful insights and personal observations/opinions.
• Ability to define problems, collect data, establish facts, draw valid conclusions, and negotiate or influence appropriate outcomes
• Advanced and inclusive communication skills able to be utilised across multiple regions.

Language: English. Desirable: Any other global language .

Remote Type

Hybrid Remote

Skills to succeed in the role

Active Learning, Adaptability, Calendar Management, Communication Management, Conflict Management, Cross-Functional Work, Curiosity, Digital Literacy, Emotional Intelligence, Empathy, Event Planning, Expense Controls, Initiative, Office Administration, Problem Solving, Processing Expense Reports, Project Delivery, Stakeholder Engagement, Travel Planning

We are an Equal Opportunity Employer, and we are committed to developing a diverse workforce in which everyone is treated fairly, with respect, and has the opportunity to contribute to business success while realizing his or her potential. This means harnessing the unique skills and experience that each individual brings and we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

Individuals fraudulently misrepresenting themselves as Brambles or CHEP representatives have scheduled interviews and offered fraudulent employment opportunities with the intent to commit identity theft or solicit money. Brambles and CHEP never conduct interviews via online chat or request money as a term of employment. If you have a question as to the legitimacy of an interview or job offer, please contact us at [email protected].