Residency Program Coordinator – OB/GYN Residency Program Hopewell

Capital Health is the region's leader in providing progressive, quality patient care with significant investments in our exceptional physicians, nurses and staff, as well as advance technology. Capital Health is a five-time Magnet-Recognized health system for nursing excellence and is comprised of 2 hospitals. Capital Health Medical Group is made up of more than 250 physicians and other providers who offer primary and specialty care, as well as hospital-based services, to patients throughout the region.

Capital Health recognizes that attracting the best talent is key to our strategy and success as an organization.  As a result, we aim for flexibility in structuring competitive compensation offers to ensure we can attract the best candidates.

The listed minimum pay reflects compensation for a full-time equivalent (1.0 FTE) position. Actual compensation may differ depending on assigned hours and position status (e.g., part-time).

Minimum Pay:

Position Overview

ESSENTIAL FUNCTIONS

• Understands ACGME requirements and works with Program Director and GME department for compliance and implementation of program changes as accreditation requirements change.
• Provides Capital Health Graduate Medical Education Department with timely, accurate information for all accrediting agencies, including but not limited to Duty Hour Monitoring, Resident assignments and other reports as needed for ACGME, CMS, state and Joint Commission. Electronically manages Duty Hours and assures compliance including monitoring and tracking off-site rotations in an accurate and timely manner, according to GME Dept. CH Finance Dept. ACGME and CMS requirements.
• Assists Program Director, by performing a variety of support duties pertaining to the recruitment of residents. Assures ERAS system is online, downloads and filters files in a timely manner to meet established deadlines. Answers inquiries from and arranges interviews for prospective residents. Coordinates interviewing schedules between applicants, faculty and residents and processes all date pertinent to the hiring process.
• Serves as liaison with public and private organizations particularly those involved with the credentialing, licensing and supervising the residents and program. Includes but is not limited to certifying boards. ERAS, AAMC, NRMP, and ACGME. Maintains current information on requirements from all agencies involved.
• Coordinates scheduling and tracks all documents for residents related to graduate medical education requirements, including but not limited to BLS, and ACLS In-Training Exam and Board Exam preparation.
• Reviews budget requirements regularly, maintaining records of all Resident and Faculty expenditures and provides regular budgetary reports to the program director and GME Administrator and Capital Health as requested.
• Monitors New Innovations Evaluation module monthly and reports compliance to Program Director. Coordinates schedule and electronic data reports for the Clinical Competency Committee. Enters Milestone data into ACGME ADS to document resident progression in training program. Assists Program Director in coordinating residency program events such as In-Training Exam, Orientation, Graduation functions, etc. Acts as proctor and assistant as needed.
• Serves as a liaison with departments at Capital Health such as Human Resources, Accounting, Materials Management, etc. Maintains confidential personnel files for residents, processes time and tracks PTO in accordance with policy and procedure. Processes timely and accurately requisitions, invoices and expense reports, determines appropriate accounting codes, and obtain necessary signatures.
• Assists in the coordination and maintenance of web-based information, including intranet site and residency internet sites and information.
• Maintains Program Director's calendar with accuracy, updating as changes occur. Schedules meetings and coordinates meeting arrangements, including facilities, catering, and logistics assuring smooth functioning of events. Makes travel arrangements as needed. Attends meetings, taking and distributing minutes, as required by Program Director.
• Organizes data and information on a regular basis, maintains binders for ACGME review. Ensures maintenance of hard copy and computer files regularly. Maintains existing databases in standard and specialized database applications. Coordinates alumni relations, including maintaining data base, surveys, etc.
• Prepares, edits, and proofreads letters, memoranda, documents, and presentations from drafts or independently in a timely manner. Performs a variety of clerical tasks. Answers phone, makes copies, sends, and receives faxes as required. Reviews, determines appropriate disposition of, and respond to mail, faxes, email in a timely manner.
• Develops Block Schedule, monthly rotation schedules, on-call schedules and Health Center clinical schedules, under Program Director or designee's direction according to ACGME requirements. Coordinates off-site rotation process providing required documents to receiving facility, communicating with appropriate Capital Health departments (Risk, Legal, GME, etc.) and maintains documentation in resident file. Coordinates workflow according to the Academic Calendar meeting deadlines for accreditation activities, assisting Program Director in a pro-active manner, with flexibility for unplanned events.
• Maintains Portfolio and custom data modules of New Innovations updating data on scores, Scholarly Activity, and Milestones on a regular basis.

MINIMUM REQUIREMENTS

• Education: Associates degree. Bachelor's degree preferred. Five or more years GME experience considered in lieu of degree.
• Experience: One year previous experience in medical or academic setting.
• Knowledge and Skills: Familiarity with teaching program accreditation requirements. Possesses strong organizational skills and excellent oral and written communication. Ability to establish priorities and demonstrate initiative, creativity and flexibility while identifying solutions to challenges.
• Special Training: Strong computer skills including Microsoft Office. Knowledge of office scheduling processes. Experience in using a variety of computer software systems commonly used in GME offices, including developing expertise in New Innovations or preferred.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

• Frequent physical demands include: Sitting
• Occasional physical demands include: Standing , Walking , Climbing (e.g., stairs or ladders) , Carry objects , Push/Pull , Twisting , Bending , Reaching forward , Reaching overhead , Squat/kneel/crawl , Wrist position deviation , Pinching/fine motor activities , Keyboard use/repetitive motion
• Continuous physical demands include: Talk or Hear
• Lifting Floor to Waist 25 lbs. Lifting Waist Level and Above 15 lbs.
• Sensory Requirements include: Accurate Near Vision, Accurate Far Vision, Color Discrimination, Accurate Depth Perception, Accurate Hearing
• Anticipated Occupational Exposure Risks Include the following: Airborne Communicable Disease , Dust/Particulate Matter
   

Offers are contingent upon successful completion of our onboarding process and pre-employment physical.  Capital Health will require all applicants to have an annual flu vaccine prior to start date, with the exception of individuals with medical and religious exemptions.

For benefit eligible roles, in addition to cash compensation, we provide a comprehensive and highly competitive benefits package, with a variety of physical health, retirement and savings, caregiving, emotional wellbeing, transportation, robust PTO plan, overtime to eligible roles, and other benefits, including "elective" benefits employees may select to best fit the needs and personal situations of our diverse workforce.

The pay rate listed is a good faith determination of potential base compensation that may be offered to a successful applicant for this position at the time of this job advertisement and may be modified in the future. When determining base salary and/or rate, several factors may be considered including, but not limited to location, years of relevant experience, education, credentials, negotiated contracts, budget, market data, and internal equity.  Bonus and/or incentive eligibility are determined by role and level.

The salary applies specifically to the position being advertised and does not include potential bonuses, incentive compensation, differential pay or other forms of compensation, compensation allowance, or benefits health or welfare.  Actual total compensation may vary based on factors such as experience, skills, qualifications, and other relevant criteria.