Executive Assistant to the CEO/Founder

Opal is redefining identity security for modern enterprises. We’ve all felt the pain of not getting the access we need to do our job - and security teams feel the pain of either being a bottleneck by limiting access or authorizing everyone at the expense of risk. At Opal, we’re removing the tension by making least privilege not only possible but practical. Our product prioritizes consumer-grade simplicity with enterprise scale, reliability, and security. Our customers love our product, and we’re proud to work with amazing companies like ScaleAI, Grammarly, Databricks, and Figma.

We’re looking for a high-energy and high output Executive Assistant to support our Founder and CEO, Umaimah Khan. In this role, you’ll manage her calendar, daily schedule, travel, expenses, and priorities. You’ll also act as the Office Manager for our small Headquarters, ensuring our space is well cared for and suited to meet the needs of our team. Our ideal candidate is excited to join a growing Silicon Valley-backed start-up and play a key role in our growth. 

The Executive Assistant role is a high-impact role at Opal Security. You’ll be a confidant, boundary enforcer, and problem solver. Our goal is to hire someone who embodies our culture — bold, trustworthy, respectful, and smart — and can enforce those cultural norms across the company. We’re eager to hire a candidate who will grow with the business. You’ll join an experienced team with direct experience building and scaling teams through massive growth at companies like Slack, Meta, Airtable, Plaid and Samsara. On the back of this experience and our success to date, we’ve raised over $32M from leading investors, including Greylock and Battery Ventures. 

Please note that this role requires you to be in our New York City office, sitting side-by-side with Umaimah, most days. Our office is near Union Square in Manhattan.

Your responsibilities

• Calendar ownership: Full ownership of scheduling and multiple calendars for our leadership team. While you’ll primarily support Umaimah, you’ll also support calendar and travel management for our sales leader. Understanding and executing on preferences is key, including meeting cadence, travel logistics, and conference room preparation.

• Meeting management: Ensure meetings are well spent. Activities include preparing agendas, taking notes, distributing action items, etc. Manage logistics for special events such as team all-hands, board meetings, and external events. 

• Travel coordination: Coordinate and oversee complex domestic and international travel arrangements, including all necessary documentation, for Umaimah and her leadership team. 

• Office management:  Keep our Headquarters comfortable and well stocked. Oversee all daily office functions the team have an enjoyable and professional work environment. Serve as the first point of contact for office visitors, delivery personnel, vendors and our coworking space’s management team. 

• Event coordination: Collaborate closely with our People team to budget, plan, and implement cross-team and cross-country events, including our twice annual company offsite.

• Expense management: Own timely and accurate categorization of Umaimah’s expenses. 

• A second pair of eyes: Draft, proofread, and edit documents, presentations, and reports as needed. 

Our ideal candidate

• Excellent written communication skills 

• Strong attention to detail

• Reliable with a strong follow-through (you do what you commit to) 

• High energy and extrovert tendencies — you’ll need to keep up with Umaimah! 

• College graduate, with at least 2+ years experience in an external-facing role (such as an Assistant, Recruiter, Customer Service Representative, Financial Services, front-of-house service worker, etc) 

• We have a strong preference for candidates with 2+ years of experience in the technology industry and encourage such candidates to apply even if some components of this role aren’t a fit. 

Research shows that candidates from underrepresented backgrounds rarely apply unless they meet all the job criteria. We aren’t looking for someone who ticks every single box on a page; we’re looking for lifelong learners and people who can make us better with their unique experiences. If you think you’d be a great fit, then please get in touch to tell us about yourself. Opal is an Equal Employment Opportunity Employer.