T

Texas A&M University System

Texas public university system

Project Administrator 1

Full-Time
No salary listed
Mid
Bachelor's
Kingsville, TX, USA
In Person
Project & Program ManagementProject Management

About the job

Requirements
  • A bachelor's degree in an applicable field or an equivalent combination of education and experience.
  • Preferred experience includes one to two years in post-award administration, grants management, sponsored projects, or project administration.
  • Preferred experience includes budget monitoring, financial reconciliation, and expenditure tracking.
  • Proficiency with Microsoft Excel, including spreadsheets, formulas, sorting, filtering, and basic data analysis, is listed among preferred qualifications.
  • Strong organizational, analytical, communication, and problem-solving skills are listed among preferred qualifications.
  • Basic budget and financial management skills.
  • Ability to interpret policies, procedures, and award requirements.
  • Ability to manage multiple projects, priorities, and deadlines while maintaining attention to detail and focus.
  • Ability to maintain organized workflows, priorities, and schedules while managing multiple tasks.
  • Strong written and verbal communication skills.
  • Microsoft Excel or similar spreadsheet skills.
  • Ability to maintain confidential and accurate records.
  • Knowledge of word processing and spreadsheet applications.
  • Problem-solving and analytical skills.
  • Ability to work cooperatively with others as a team.
  • Proofreading skills.
  • Customer-service skills when working with principal investigators, departments, and sponsors.
  • Willingness to learn institutional financial and project-management systems.
  • Export-control authorization is required before starting employment.
  • Compliance with state and federal laws and codes and Texas A&M University System and university policies, regulations, rules, and procedures is required.
  • All tasks and responsibilities must be performed safely and in compliance with System and University safety requirements.
Responsibilities
  • Coordinate routine administrative and financial details among the Texas A&M University System, researchers, sponsors, and administrative offices, with an emphasis on post-award administration of sponsored research projects.
  • Establish accounts in the A&M System accounting system.
  • Review and interpret award terms and conditions, cost-sharing requirements, award budgets, sponsor regulations, deliverable requirements, and System policies.
  • Prepare award notices.
  • Serve as the primary point of contact for faculty, sponsors, and department administrators.
  • Coordinate routine administrative and financial activities with researchers, department heads, deans, and university staff, emphasizing post-award administration.
  • Review award documents, terms, conditions, budgets, and project requirements to ensure projects are established correctly.
  • Consult with senior research administration staff and supervisors to interpret and communicate award documents, sponsor regulations, federal and state laws, System policies, and institutional rules.
  • Coordinate revisions and approvals with faculty and sponsors, including budget revisions, compliance matters, principal investigator changes, time extensions, and supplemental funding requests.
  • Track project timelines, deliverables, reporting requirements, and award milestones, and communicate potential issues to appropriate stakeholders.
  • Maintain accurate award files, correspondence, approvals, and supporting documentation for audits and reporting.
  • Prepare documentation and enter award terms and financial information into research administration and accounting systems.
  • Monitor expenditures against approved budgets and identify discrepancies to support effective fund management.
  • Process and review expenses, purchase orders, invoices, payroll allocations, cost transfers, and other project-related financial transactions.
  • Approve financial commitments for compliance with sponsor guidelines.
  • Provide financial guidance and data to researchers, departments, sponsors, auditors, and administrative offices.
  • Monitor cost-sharing commitments and indirect cost distributions.
  • Assist with preparing and submitting financial and administrative reports to sponsors and internal departments.
  • Provide financial reporting and analysis to support project oversight and decision-making.
  • Serve as a resource to researchers and departmental staff by providing routine financial and regulatory guidance.
  • Coordinate with researchers, sponsors, and administrative offices to resolve project-related issues throughout the award lifecycle.
  • Initiate financial closeout of sponsored research projects in accordance with sponsor requirements.
  • Assist with award closeout, including expenditure reconciliation, resolution of outstanding transactions, and completion of required reports.
  • Ensure closeout requirements are met and projects are finalized in compliance with sponsor and institutional guidelines.

About the company

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Texas A&M University System

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Texas A&M University System is a statewide public university system combining higher education, research, and public-service agencies. The system coordinates universities and state agencies that deliver teaching, research, extension, engineering, health, and community programs. It serves students, faculty, researchers, public agencies, industries, and communities throughout Texas. Its operating model centers on autonomous member institutions connected through system governance, shared services, public funding, and statewide missions. Teams work across instruction, research, healthcare, extension, engineering, technology, administration, facilities, and public service. Teams support coordinated daily delivery.

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