Administrative Assistant @ Trilon Group

Alta Planning + Design seeks an Administrative Assistant for our Oakland office. If you are looking to join an innovative organization and do work that connects people to places while advancing social justice, safety, and environmental resilience, apply with Alta today!

About Alta
Alta is a mission‑driven company working to mitigate climate change and advance safety and social justice by shaping sustainable, people‑centered communities. We bring together expertise across planning, design, engineering, education and encouragement programs, and community engagement to help communities thrive. Our work is grounded in the belief that how places are designed and experienced has a profound impact on equity, health, and opportunity—and that people should always be at the heart of those decisions.

Founded in 1996, Alta was at the forefront of the active transportation movement and has spent nearly 30 years partnering with communities to imagine a more connected, resilient, and inclusive future. Today, with more than 225 staff across the United States and beyond, we are a global leader in creating environments that support everyday life, strengthen human connection, and respond to the challenges of a changing world. Alta offers the opportunity to collaborate across disciplines, contribute to meaningful work at every scale, and be part of a team committed to making lasting, positive change for people and the places they call home.

In this role, you'll be the organizational hub for our Oakland office while providing administrative support to other regional offices occasionally. You'll manage day-to-day office operations, coordinate with building management on facilities needs, and support our team with logistics for meetings and events. You'll use your organizational skills and attention to detail to keep our offices running smoothly, from managing supplies and technology coordination to supporting administrative functions across the region. This position is based in our Oaklandoffice with an in-office schedule Monday through Thursday. Essential job functions include:

Manage office operations including coordination of supplies, office space needs, and technology and security coordination with building management
Provide logistics and hosting support for office events and meetings
Support administrative office functions across Oakland and other West Region offices
Track office operating expenditures and help manage office budgets
Attend regular staff meetings to ensure workload balance and streamlined communication
Serve as liaison between staff, building managers, vendors, and contractors
Participate in conference calls with regional office managers as needed

Required
This position requires a combination of skills, experience and education including, but not limited to

3+ years of experience as an administrative assistant or project coordinator
Effective oral and written communication skills with the ability to maintain positive relationships with staff, clients, and vendors
Strong organizational and multitasking abilities
Proficient with Microsoft Office 365, Excel, Outlook, and MS Teams
Ability to work independently and manage multiple priorities
Experience with Adobe Creative Suite
Desire to create a welcoming and efficient office environment

Preferred

There are a number of additional skills, experience, and education that would be beneficial to this position including, but not limited to:

Bachelor's or Associate’s degree or equivalent experience
Experience as a Project Coordinator in a consulting environment
Experience with Wrike and Deltek

Trilon Group

Administrative Assistant

About the Job

Requirements

Responsibilities

Desired Qualifications

Preferred

About the Company

Trilon Group

Recently Posted Jobs