Contracts Administration Intern

2027 Summer Intern, Contracts Administration

At ICF, we work on projects that have an impact on real people. From ensuring families have a house that will survive the next hurricane, to helping curb teen vaping, to keeping our nation safe from cybersecurity threats, and more - ICFers are changemakers who do work with purpose. 

We are currently hiring interns to join our Contracts, Procurement and Pricing (CPP) teams (Contracts, Subcontracts, Purchasing, and Compliance). This group is part of the internal support process within ICF, helping the project teams win and manage their projects. We help shape policy and procedures to comply with government, commercial, state, and local practices to ensure we remain compliant with our client guidelines. Some of ICF’s major clients include Federal Highway Administration, Environmental Protection Agency (EPA), Exelon Utilities, LA Metro, Centers for Disease Control (CDC), Army Research Institute and Puerto Rico Dept of Housing.

This is a full-time, 10-week, entry level internship position that begins in June and ends in August 2027.  The internship will work a hybrid schedule from our Reston, VA office (2x per week). At this time, we are unable to provide relocation nor housing assistance. Pay is $23 per hour.

As a Contracts Intern, you will provide direct support to the ICF Contract Administration (CA) Team by:  

• Assisting with the review of Non-Disclosure and Teaming Agreements for future business opportunities where ICF will be a subcontractor.  

• Assisting with the management of contract files on the Contracts’ SharePoint site (e.g., naming, reorganizing, uploading documents, identifying documents by type and tagging them).  

• Assisting with contract set-ups in our Contract Management System. 

• Assisting with internal data calls and internal audits.  

You will gain valuable experience in the proposal development process from the CA’s point of view to include: 

• Reviewing solicitation terms and conditions (RFPs, etc.) 

• Assisting with the business/price volume response to include: compliance review, writing the price narrative, and completing required forms/certifications.

• Coordination with the proposal response team, including Pricing, Subcontracts, Proposal Coordinators, et al., including attending formal proposal review meetings.   

As a Subcontracts Administration Intern, you will provide direct support to the Subcontracts Administration Team by: 

• Assisting with the drafting of Non-Disclosure Agreements (NDAs), Teaming Agreements, and modifications to existing agreements related to future business opportunities where ICF may engage companies or independent consultants as subcontractors or partners. 

• Supporting vendor setup and maintaining subcontract records in SharePoint to help ensure the accuracy and completeness of subcontract compliance files. 

• Using Microsoft Copilot and other approved productivity tools, as appropriate, to assist with summarizing solicitation or agreement requirements, organizing compliance information, and improving the efficiency and quality of administrative work products, subject to review and approval by the Subcontracts Administration Team. 

• Assisting with the preparation of subcontractor Requests for Proposals (RFPs) and Requests for Quotations (RFQs) for distribution to external vendors, consultants, or teaming partners. 

You will gain valuable experience in subcontract management and proposal development from the perspective of Subcontracts Administration, including: 

• Reviewing Requests for Proposals (RFPs), Requests for Quotations (RFQs), and related solicitation documents to identify subcontract requirements, terms, and conditions. 

• Coordinating with proposal response teams, including Pricing, Contracts, Proposal Coordinators, and other stakeholders, by attending formal proposal and subcontract review meetings. 

• Supporting communications with potential and existing subcontractors regarding documentation, compliance requirements, and related administrative needs. 

As a Purchasing Intern, you will provide direct support to the ICF Purchasing Team by: 

• Assisting with the review, drafting, and negotiation of Non-Disclosure Agreements (NDAs), Master Services Agreements (MSAs), Software as a Service (SaaS) and other software subscription agreements, Statements of Work (SOWs), and Purchase Orders (POs). 

• Supporting procurement file compliance activities, including preparing procurement award summaries, price analyses, and contract documentation. 

• Conducting market and supplier research to support sourcing and procurement strategies.

• Serving as a liaison between suppliers and internal business units to address purchasing inquiries, explain purchasing processes, and assist with issue resolution. 

• Assisting with supplier onboarding, contract administration, and procurement-related reporting and data analysis. 

• Supporting internal spend analysis, data reconciliation, and process improvement initiatives. 

You will gain exposure to the sourcing and proposal process from a Buyer’s perspective, including:  

• Preparing and distributing Requests for Proposal (RFPs), Requests for Quotations (RFQs), and Requests for Information (RFIs). 

• Participating in supplier sourcing and competitive evaluation activities. 

• Reviewing supplier proposals for completeness, responsiveness, and compliance with procurement requirements. 

• Supporting supplier negotiations and contract award activities. 

• Assisting with supplier performance and risk assessments. 

As a Compliance Intern, you will focus on supporting policy, reporting, and data analysis efforts that support the Contracts, Procurement, and Pricing team as well as other ICF stakeholders. Duties may include: 

• Creating new AI bots and job aids for purchasing system compliance topics and contracts compliance guidance  

• Researching state and local regulations and requirements for comparison with federal law 

• Tracking and updating clause matrices for U.S. Government regulations 

• Assisting in data analysis and reporting for small business utilization, prime contract data, etc. 

Individuals with a focus-area preference (Contracts, Subcontracts, Purchasing, and/or Compliance) should note such on their cover letter or resume, otherwise, applicants may be considered for any of the above teams.

Basic Qualification: 

• At least 30 credit hours of college coursework completed by start date.

• U.S. Citizenship is required per Federal contracts

Preferred Qualifications:

• College studies in Accounting, Business Administration, Communications, Data Analysis, Economics, Management, Marketing, Psychology, Project Management, Public Policy, Supply Chain Management & Logistics or other related field.

• Interest in government contracting and procurement, research analysis, negotiating, business administration and government consulting.  

• Strong interpersonal and organizational skills.

• Strong attention to detail. 

• Strong communication skills (written/verbal).

• Strong computer skills (Microsoft). 

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate orassistwith responses during interviews (whether in-person or virtual) is notpermitted. This policy is in place tomaintainthe integrity and authenticity of the interview process. 

However, we understand that some candidates may require accommodation that involves the use of AI. Ifsuch anaccommodation is needed, candidates are instructed to contact us in advance at [email protected]. Weare dedicated to providingthe necessary support to ensure that all candidates have an equal opportunity to succeed.