Contract Management Supervisor 2
City of Austin
Contract Management Supervisor 2
City of Austin
Municipal government delivering public services
About This Position
About Austin-Bergstrom International AirportPurpose:
Under minimal direction manages buying, contracting and/or grant activities within a department.
Duties, Functions and Responsibilities:
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.
Develops, implements, and monitors operational processes, procedures and related systems in support of departmental buying, contracting and/or grant activities.
Evaluates business process effectiveness and efficiency and makes recommendations for improvement.
Researches and designs contract management strategies that meet business needs.
Develops and negotiates grants and contracts to include performance measures, terms and conditions, penalties and incentives and cost savings.
Reviews, revises and re-negotiates existing and expiring contracts for performance measures, cost reductions, consolidation opportunities and materials management.
Monitors and audits contract expenditures and/or infrastructure usage activities.
Manages the implementation of contracts, to include instructing the end user, monitoring results and arbitrating disputes.
Reviews and approves reports regarding contractor performance, supply chain status, contract expenditures, purchase history, etc. for reporting to management, team members and customers. Oversees the development of management and productivity reports, studies and analyses.
Ensures compliance of grants and contracts with the terms and conditions and all applicable City of Austin, state and federal requirements. Represents the department to state agencies, city officials, vendors, contractors, community interest groups, and other stakeholders.
Responsibilities - Supervisor and/or Leadership Exercised:
Responsible for the full range of supervisory activities including selection, training, evaluation, counseling, and recommendation for dismissal.
Knowledge, Skills, and Abilities:
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.
Knowledge of general business and management processes.
Knowledge of contracts and contract terms.
Knowledge of cost/benefit analysis.
Knowledge of project management.
Knowledge of Federal, State and Local laws.
Knowledge of city practice, policy and procedures.
Knowledge of supervisory and managerial techniques and principles.
Skill in oral and written communication.
Skill in handling multiple tasks and prioritization.
Skill in using computers and related software applications.
Skill in data analysis and problem solving.
Skill in planning and organizing.
Ability to work independently.
Ability to understand, interpret and apply detailed and complex information.
Ability to lead and manage a multi-discipline work force.
Ability to write reports.
Ability to evaluate contract agreements.
Ability to provide internal consulting services.
Ability to negotiate.
Ability to work with frequent interruptions and changes in priorities.
Ability to establish and maintain good working relationships with other city employees and the public.
Minimum Qualifications:
Graduation with a Bachelor?s degree from an accredited college or university with major coursework in a related field plus six (6) years of experience managing, reviewing, monitoring and/or negotiating grants, contracts or other similar documents, two (2) of which were in a supervisory or managerial capacity.
A Master’s Degree may substitute for required experience up to two (2) years.
Licenses and Certifications Required:
None.
Preferred Qualifications:
Experience developing, establishing, and managing core programs, systems, projects, and activities specific to Public Procurement in a professional governmental and/or municipal environment.
Experience performing and supervising the writing scopes of work/specifications, issuing solicitations, negotiating contracts, and managing procurement projects that range in complexity, risk and dollar value.
Experience in contract monitoring, administration, compliance and coordination in a professional governmental and/or municipal environment.
Experience supervising the daily operations for a staff of professional-level employees.
Overview:
This position is part of the Asset Management Services Division at Austin Aviation located at Austin-Bergstrom International Airport and is responsible for supervising the Purchasing & Contracting Program. Day-to-day responsibilities for this position include, but are not limited to:
Note: The top candidate for this position is expected to have experience with developing, implementing, and monitoring operational processes, procedures and related systems in support of departmental buying, and contracting activities; and have strong analytical, problem-solving and organizational skills.
Additionally, a high degree of public procurement proficiency, knowledge and oversight is required to ensure issues are mitigated in an effort to decrease the operational and fiscal risk to Aviation and the City.
Work Hours:
Monday – Friday
8:00 am – 5:00 pm (On-Site)
Hours may change depending on departmental needs.
Work hours may include after-hours, holidays, and weekend work.
On Call/Call Back Responsibilities:
Position may require on-call or call back responsibilities.
Travel:
This position requires traveling to multiple sites as part of the regular job duties. A driving record verification will be conducted. If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Go to the Driver Safety Program for more information at City of Austin Driver Safety Standards.
Critical Personnel:
This position has been designated as a Critical Employee position. Critical Employees are considered necessary and vital and supports activities that impact City or department operations. This work can be done while at a designated work site or while working at an alternate work location. Critical employees who are able to work at an alternative work location are required to do so. Schedules may be modified, and employees may be reassigned to another area during extraordinary situations or emergency conditions to provide essential services.
Skills Assessment:
A skills assessment will be required for this position.
Overtime:
Overtime may be required with or without notice.
Good Standing – Department/Division Postings:
Employees, in good standing, who are candidates within the department/division that the position resides in and who meet the minimum and preferred qualifications (if any) of the position will be included in the initial interview. Department/division employees must remain in good standing through the top candidate selection phase at which time the good standing status will be re-verified.
Application Information:
A detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. Please list your complete employment history, to include all job duties, responsibilities and employment dates on your online application. The application is an official document; incomplete applications will not be considered (i.e., “see resume” or “see LinkedIn profile”). Resumes will not be used to qualify for the position and will not be used to recommend salary. Supplemental information or changes to your application will not be accepted after the job posting closes. The responses to the supplemental questions inquiring about experience should be reflected on your application.
Important Note to Applicants:
Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.
We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.
Department may close this job posting at any time after 7 days.
Applicants/Candidates must personally respond to all application questions, interview questions, technical questions, assessments, and other job-related evaluation activities. The use of artificial intelligence or other tools to generate, augment, or provide responses during the evaluation process is prohibited.
Post Interview Verification:
If you are selected as the top candidate for a position, we will be contacting your current and former employers, as well as the references listed in your application. Please do your best to ensure that the contact information on the application is accurate. Top candidates will also be required to provide proof of education from an accredited organization, copies of any professional licenses or certificates listed on the minimum or preferred qualifications and a copy of your DD-214 if claiming veteran’s preference.
Teleworking:
Teleworking and remote work is not a part of this role’s regular schedule. This position is 100% on-site.
Veteran:
Veteran candidates will be required to provide a copy of their DD214 at the time of interview.
Criminal History Records Check:
The top candidate will be subject to a minimum 10-year criminal background check and security threat assessment.
Language:
Must have the ability to read, write, and fluently speak in English.
Benefits:
Working with Aviation provides a number of health and welfare benefits see City of Austin Promotional Benefits Overview and click HERE to learn more.
See us in action: Austin-Bergstrom International Airport - AUS - YouTube
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Make a Difference: Join a team driving meaningful change in one of the fastest-growing cities in the nation.
Value and Innovation: Work in an environment where employees are valued, and innovation thrives.
Competitive Benefits: Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
Retirement Security: Plan for the future with the City of Austin Employees' Retirement System.
Sustainable Transportation Options: Commute easily with access to public transit and bike-friendly infrastructure.
Focus on Wellness: Stay healthy through wellness programs, on-site fitness centers, and mental health support.
Career Growth: Advance your skills and expertise with professional development and leadership opportunities.
Modern Workspaces: Work in innovative and sustainable environments that foster collaboration and inspiration.
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EEO Statement for City of Austin:
The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.
Municipal government delivering public services
1) What does the City of Austin do? It runs as a municipal government that provides public services to residents, manages city employees, and oversees city operations under a Council-Manager system with a mission to improve life for Austinites. 2) How do its products/services work? City services are delivered by city departments and staff to maintain safety, infrastructure, education, parks, housing, and daily public needs. The City Manager, chosen by the City Council, supervises employees and administers city affairs, aiming for reliable, efficient, and high-quality service. 3) How is it different from competitors? It emphasizes transparent practices, ethical leadership, engagement with residents, and equity, all guided by a formal mission to be the best-managed city and the most livable in the country. 4) What is its goal? To make Austin the most livable city in the United States by delivering above-national-standards services and continuously improving public administration.
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