Executive Assistant

The Executive Support team at MX plays a vital role in keeping senior leadership focused, organized, and effective. As MX continues to grow and tackle complex challenges in the financial data industry, the ability of our executives to operate with clarity and efficiency depends on strong operational support behind the scenes.

The Executive Assistant role exists to provide direct, day-to-day administrative support to MX's senior leaders — managing the details so they can focus on the decisions that move the company forward. From coordinating complex schedules and facilitating cross-functional communication to managing travel logistics and project tracking, you'll be the operational backbone of the executive office.

Your work will directly improve how MX's leadership team collaborates, communicates, and executes — contributing to healthier cross-department engagement and a stronger MX culture.

Job Responsibilities

• Own and manage executive calendars, proactively identifying scheduling conflicts, prioritizing meetings, and ensuring senior leaders are prepared with necessary context and materials in advance
• Act as a primary point of contact between the executive team and internal and external stakeholders, handling sensitive information with professionalism and ensuring timely, accurate communication across all parties
• Coordinate logistics for meetings, events, and executive travel — including booking accommodations, preparing agendas, managing Navan requests, and ensuring all details are confirmed and accounted for
• Support project coordination across cross-functional initiatives by tracking milestones, following up on action items, and ensuring progress aligns with organizational goals.
• Maintain organized records, manage correspondence flow to and from executives, and ensure key documents, reports, and materials are accessible and up to date.
• Manage desk assignments and workplace logistics in support of a well-functioning executive office environment
• Process and coordinate life event workflows and other employee-facing administrative tasks as directed by senior leadership

Basic Qualifications

• Bachelor's degree in Business Administration, Communications, or a related field, or equivalent practical experience
• 3+ years of experience in an administrative or executive support role
• 3+ years supporting C-suite or VP-level executives
• Experience supporting cross-functional project coordination or executive communications initiatives
• Proficiency with productivity and scheduling tools (e.g., Google Workspace, Slack)

Preferred Qualifications

• Experience using travel and expense management platforms such as Navan or Concur
• Demonstrated ability to manage competing priorities and adapt quickly to shifting demands
• Familiarity with Workday or similar enterprise HR/operations platforms