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Novartis

Global pharmaceutical company delivering science-based innovations

Team Assistant - Medical

Administrative SupportConfirmed live in the last 24 hours
Full-timeJapanNo salary listed

About the Job

Requirements

  • Approximately 2–3 years of practical experience, including work related to medical affairs, pharmaceutical development, or clinical trials.
  • Ability to accurately review and manage clinical-trial documents and medical materials.
  • Ability to coordinate effectively with internal and external stakeholders and handle confidential information appropriately.
  • Practical experience using Microsoft Word, PowerPoint, Excel, and Outlook.
  • Basic English ability sufficient to read and write emails and documents.
  • Ability to work a hybrid schedule that includes approximately 12 office visits per month.
  • Applicants must hold a disability certificate (障碍者手帳).

Responsibilities

  • Create and review medical materials to support accurate and smooth team operations.
  • Check and organize clinical-trial documents and store and manage them in the appropriate systems.
  • Support the review and management of confidentiality agreements, clinical-trial protocols, and study reports.
  • Review contracts with external vendors and coordinate related matters to facilitate required processes.
  • Handle operational tasks including arranging meetings, preparing and maintaining meeting minutes, and arranging interpreters.
  • Coordinate and share information with stakeholders in Japan and internationally, including supporting communication in English.
  • Collaborate with internal teams and temporary staff to perform a range of administrative duties, including checking and organizing data.

Desired Qualifications

  • Adaptability.
  • Communication.
  • Customer service.
  • Diversity management.
  • Knowledge management.
  • Organizational knowledge.
  • Scheduling.
  • Time management.
  • Verbal communication.
  • Workplace organization.
  • Written communication.

About the Company

Novartis

Global pharmaceutical company delivering science-based innovations

Novartis is a global pharmaceutical company that uses science-based innovations to develop treatments and improve patient outcomes worldwide. Its products are medicines developed through research and development to address various diseases, aiming to reach nearly 1 billion people. The company differentiates itself by large-scale investment in R&D, a global presence with a diverse workforce, and a clear mission to Reimagine Medicine, focusing on meeting the changing needs of patients. Its goal is to improve quality of life and extend life expectancy by delivering meaningful therapies through its research and development efforts.

Company size
10,001+
Company stage
IPO
Headquarters
Basel, Switzerland
Founded
1970

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