We’re looking for a Team Assistant, London to help us accomplish our mission to improve and extend lives by learning from the experience of every person with cancer. Are you ready to be the next changemaker in cancer care?

Flatiron Health is a healthtech company using data for good to power smarter care for every person with cancer, around the world. Flatiron partners with cancer centers in the US, Europe and Asia to transform patients’ real-life experiences into real-world evidence and create a more modern, connected oncology ecosystem. Our multidisciplinary teams include oncologists, data scientists, software engineers, epidemiologists, product experts and more. Flatiron Health is an independent affiliate of the Roche Group.

What You’ll Do

• Personal assistant responsibilities: 
• Day to day diary management; prioritizing internal and external meeting arrangements 
• Preparing draft documents for review, using Google Suite 
• Coordinate travel arrangements and travel expenses ensuring proactive arrangements are made efficiently
• Liaising with wider stakeholders to prepare agendas, take and distribute minutes for internal meetings, plan team events and support wider ad-hoc team projects

• Oversee and maintain all office management duties for a growing team including: 
• Monitor post and deliveries to the office, scanning and sending on to recipients
• Liaise with Facilities Manager & maintenance contractors attending to the office
• Monitor hot desks, ensuring equipment is in place and liaise with IT as required
• Act as first point of contact for all reception and/or hospitality tasks including organizing catering, arranging & providing food/refreshments where needed and support visitors during internal events 
• Provide administrative and operational support for meetings and conference rooms 
• Support other ad hoc tasks as reasonably required within the scope of the role
• Support procurement process including vendor onboarding and processing incoming invoices
• Project assistance and coordination of sub-projects
• Be physically in the office a minimum of 3 days per week

Who You Are

• You’re a calm and confident person who likes to bring order to chaos.  In addition, you’ve got high attention to detail with 1-3 years of experience as team assistant supporting cross functional international teams.
• You are proficient in Google Suite 
• You have a high attention to detail
• You have a proven ability to proactively and efficiently respond to changing priorities
• You have excellent organizational skills
• You are pragmatic and you have a professional approach
• You are fluent in English 

Extra credit 

• You have Startup and/or experience in a hyper-growth organization 

Who We Are

Our people are at the center of everything we do. We strive to foster a culture where our teammates feel equipped and empowered to make meaningful contributions with confidence, compassion, and clarity. Visit the Life at Flatiron page to learn more.