Legal and Governance Administrator

El Camino Health is committed to hiring, retaining and growing the best and brightest professionals who will carry our mission and vision forward.  We are proud of our reputation in the community: One built on compassion, innovation, collaboration and delivering high-quality care.  Come join the team that makes this happen.

Applicants MUST apply for position(s) by submitting a separate application for each individual job posting number they are interested in being considered for.

FTE

1

Scheduled Bi-Weekly Hours

80

Work Shift

Day: 8 hours

Job Description

Legal Administrative Duties:

• Provide administrative and coordination support to the Legal Department, including managing the intake, routing, tracking, and follow-up of contract and information requests from internal stakeholders
• Coordinate contract execution processes, including preparation, distribution, and tracking of documents for review and signature, and ensuring timely completion of required approvals
• Monitor contract matters and assist in moving items through established workflow processes to support execution in accordance with organizational policies and procedures
• Coordinate communications with operational leaders to ensure organizational alignment into contract matters and legal requests
• Perform detailed data entry, processing, and validation within the contracts management system to ensure accuracy and completeness
• Maintain organized, up-to-date, and compliant contract records and documentation on behalf of the Legal Department
• Support Legal leadership and team members with scheduling, coordination of meetings, and preparation of materials related to contracts, legal matters, and departmental operations
• Serve as a point of contact for routine legal administrative inquiries, escalating issues as appropriate
• Other duties, as assigned

Governance Administrative Duties:

• Assist with providing administrative support to the ECH District and Hospital Boards of Directors and the Boards’ Advisory Committees by coordinating Board activities to support organizational goals
• Prepare and deliver a broad range of documentation, such as board meeting agendas, publicizing documentation, creating meeting materials, and standard contracts
• Coordinating meeting logistics, arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required.
• Attend department meetings and assist in administrative management of the meetings
• Provide quality customer service to ECH business owners seeking assistance with retrieving contracts, system training and communications

Qualifications

• Bachelor’s degree in business, healthcare administration, social science, English, pre-law, or related field preferred or equivalent combination of education and relevant experience
• Entry-level candidates and recent college graduates are encouraged to apply; prior administrative, internship, or office support experience in a professional environment is a plus
• Strong organizational skills with the ability to manage multiple administrative tasks, track details, and follow established processes
• Proficiency with standard office productivity tools, including Microsoft Word, Excel, PowerPoint, and Outlook, or comparable software
• Ability to prepare, format, proofread, and coordinate routine documents and correspondence
• Comfort working with databases, document management, or tracking systems; experience with contract management or board portal software is a plus but not required
• Professional written and verbal communication skills, with the ability to interact effectively with internal stakeholders and leadership
• High level of attention to detail, discretion, and reliability when handling sensitive and confidential information
• Ability to work both independently and collaboratively, with a willingness to learn legal and governance processes on the job

License/Certification/Registration Requirements N/A

 Ages of Patients Served N/A

Salary Range:

$40.66 - $60.98 USD Hour

The Physical Requirements and Working Conditions of this job are available.  El Camino Health will provide reasonable accommodations to qualified individuals with a disability if that will allow them to perform the essential functions of a job unless doing so creates an undue hardship for the hospital, or causes a direct threat to these individuals or others in the workplace which cannot be eliminated by reasonable accommodation.

Sedentary Work - Duties performed mostly while sitting; walking and standing at times. Occasionally lift or carry up to 10 lbs. Uses hands and fingers. - (Physical Requirements-United States of America)

An Equal Opportunity Employer:
El Camino Health seeks and values a diverse workforce. The organization is an equal opportunity employer and makes employment decisions on the basis of qualifications and competencies. El Camino Health prohibits discrimination in employment based on race, ancestry, national origin, color, sex, sexual orientation, gender identity, religion, disability, marital status, age, medical condition or any other status protected by law. In addition to state and federal law, El Camino Health also follows all applicable fair and equitable employment policies from the County of Santa Clara.