Administrative Specialist

Job Description

ProSidian Seeks an Administrative Specialist - Administrative/Business (CL101) (Engagement Team | Non-Exempt - Time and Materials) to support an engagement for a liquid waste contractor (Savannah River Remediation [SRR]) at the Savannah River Site in Aiken, SC, which is owned by the U.S. Department of Energy. 

This service supports Environmental Management Sector Clients (For Present / Future Requirements) and ProSidian Team Members (# FTe's: 1) work as part of an Engagement Team Cadre to fulfill T&M - Time and Materials (T&M) requirements. 

Administrative Specialist - Administrative/Business (CL101) Candidates provide a variety of administrative, technical, and staff support services to an organizational unit. Lead in the control and implementation of organizational objectives. Assist with the development and implementation of projects, programs, and/or processes specific to the operating unit served.  May serve as a liaison with others regarding activities related to objectives, planning, and analysis of issues. Follow safety and security procedures.

Major Responsibilities:

• Performs, as a generalist, a variety of administrative and technical functions in the organizational unit by supporting/assisting administrative, technical, and/or management personnel as follows:
• Provide assistance to Work Control, Engineering, and other field groups to prepare and assemble simple Preventive Maintenance Work Packages.
• Prepare work packages for closure so that they can be scanned into the Document Control (EDWS) system.
• Gathers information, prepares special reports and presentations, maintains records, and projects future trends. This includes field walk-downs to gather information and report progress.
• Generate and prepare reports to provide management with and current status of activities. Recommend improvement elements to maintain scheduled activities and action items.
• Coordinate activities in support of safety, health, financial, and overall operations of the Organization.
• Review and answer correspondence. Must have the ability to compile, store, and retrieve management data, using the computer.

#TechnicalCrossCuttingJobs #EnergyTechnology #Jugaad #SavannahRiver #EnvironmentalManagement

Qualifications

REQUIRED QUALIFICATIONS: The Administrative Specialist shall have consecutive employment in a position with comparable responsibilities within the past five (5) years, Must be able to use a computer to communicate via email; and proficient in Microsoft Office Products (Word/Excel/PowerPoint) and related tools and technology required for the position. 

EDUCATION: College Degree Preferred

EXPERIENCE/SKILLS:

• Five years of practical experience in a technical, business, or administrative area
• Ability to handle multiple priorities while meeting deadlines
• Computer skills to include Excel, Microsoft Word, Filemaker Pro, experience with Asset Suite, Puridiom, PRT, and EDWS preferred.
• Oral and written communication skills
• Ability to work through different levels of management to achieve desired results.

WORK HOURS: A 40-hour workweek is scheduled. SRS utilizes various work schedules; including 5/8s (8 hours/day; five days per week), 4/10s (10 hours/day; four days per week), a 9/80s (9 hours/day, five days on week A and 4 days on Week B), or shift schedules. Work week excludes SRR holidays. Each workday has a 30-minute lunch.

The normal work location for this position will be an office building.

AREA SECURITY ACCESS: A security clearance is not required.  Work products shall be thorough, accurate, appropriately documented, and comply with established criteria. All employees, in the performance of their respective responsibilities, shall conduct themselves in the highest possible standards of ethical and business conduct.  The candidate shall ensure that duties are performed in a competent and professional manner that meets milestones/delivery schedules as outlined.

• Must pass SRR drug and alcohol screening and have had no previous record of drug or alcohol-related convictions.
• College Degree Preferred Five years practical experience in a technical, business, or administrative area
•  Ability to handle multiple priorities while meeting deadlines
• Computer skills to include Excel, Microsoft Word, Filemaker Pro, experience with Asset Suite, Puridiom, PRT, and EDWS preferred.
•  Oral and written communication skills
• Ability to work through different levels of management to achieve desired results. A 40-hour workweek is scheduled. SRS utilizes various work schedules; including 5/8s (8 hours/day; five days per week), 4/10s (10 hours/day; four days per week), a 9/80s (9 hours/day, five days on week A and 4 days on Week B), or shift schedules. Work week excludes SRR holidays. Each workday has a 30-minute lunch.

The normal work location for this position will be an office building. Standard Facilities Access required but a security clearance is not currently required for this position

• U.S.  Citizenship Required - You must be a United States Citizen
• Excellent oral and written communication skills (This employer participates in the e-Verify program)
• Proficient with Microsoft Office Products (Microsoft Word, Excel, PowerPoint, Publisher, & Adobe)
• All ProSidian staff must be determined eligible for a “Facility Access Authorization” (also referred to as an “Employment Authorization”) by the USG’s designated Security Office.
• Other Requirements and Conditions of Employment Apply
• May be required to complete a Financial Disclosure Statement
• Must be able to submit to and qualify for varying levels of background investigative requirements, up to a Top Secret or DOE "Q" clearance.

TRAVEL:  Occasional travel may be required to attend meetings, events, site visits, or other training requirements.  Travel is coordinated with the technical point of contact and approved in writing by the Contracting Officer in advance, as allowed, in accordance with Federal Travel Regulations. 

LOCATION:  Work shall be conducted at or in proximity to Savannah River Site / Aiken, South Carolina

Additional Information

CORE COMPETENCIES

• Teamwork – ability to foster teamwork collaboratively as a participant, and effectively as a team leader
• Leadership – ability to guide and lead colleagues on projects and initiatives
• Business Acumen – understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication – ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation – persistent in pursuit of quality and optimal client and company solutions
• Agility – ability to quickly understand and transition between different projects, concepts, initiatives, or work streams
• Judgment – exercises prudence and insight in decision-making process while mindful of other stakeholders and long-term ramifications
• Organization – ability to manage projects and activity, and prioritize tasks

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OTHER REQUIREMENTS

• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Business Tools – understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Commitment - to work with smart, interesting people with diverse backgrounds to solve the biggest challenges across private, public, and social sectors
• Curiosity – the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
• Humility – exhibits grace in success and failure while doing meaningful work where skills have an impact and make a difference
• Willingness - to constantly learn, share, and grow and to view the world as their classroom