Technical Support Specialist
Santa Clara University
Technical Support Specialist
Santa Clara University
$33.94 - $36.35 per hour; Compensation will be based on education, experience, skills relevant to the role, and internal equity.
A.POSITION PURPOSE
The Technical Support Specialist is responsible for providing technical support to faculty, staff, students and guests for the use of university technology resources, assisting them with hardware, software, phone, network access, WiFi, password support and mobile devices. The Technical Support Specialist also provides support for the Learning Commons public computing services, printing and resources; campus-owned peripherals and student devices.
The Technical Support Specialist’s role is to support the university community and its guests by providing the best possible technical services by phone, email, chat and voicemail. In this critical role, they serve as the front line of contact for campus computer and technology needs.
The Technical Support Specialist will have a passion for providing excellent customer service and focus on continual improvement across all areas; a commitment to supporting active, innovative, and collaborative strategies for meeting customer needs with effective technologies; and a continued desire to identify and deliver the best possible technology resources and services to meet the needs of the campus community. This position is 100% on-site.
B.ESSENTIAL DUTIES AND RESPONSIBILITIES
1.Support Technology Help Desk Services and Resources
Track all customer interactions in call tracking software ensuring detailed and accurate information is in the call ticket for second level support.
Participate and assist in annual and ongoing training for student staff.
Demonstrate and assist student staff in the proper procedures, including troubleshooting steps and ticketing processes.
Monitor work of student staff, and give feedback, on an ongoing basis to ensure customers are getting excellent service.
Monitor and review daily support ticket logs to identify trends and issues that should be escalated to management.
Plan for ongoing continuous improvement through evaluation of support failures, staff mistakes and user errors.
Participate as staff for critical events throughout the year that fall outside of normal work schedule (e.g., Welcome Weekend).
Provide excellent customer service, effective response times and provide insights into general support issues.
Write “how to” documentation to support University standard software and services to document both internal and external instructions to share with campus end users.
Update and maintain the Technology Help Desk Manual, for internal uses, quarterly or more frequently as needed with technology changes.
Utilize the Wiki daily and encourage the student staff to use the Wiki to incorporate templates to ensure continuity of messages in call tickets. Regularly provide feedback and updates to the Wiki page to improve call ticket process and procedures.
Utilize Linkedin Learning, and other online resources, on a regular basis to enhance, improve and learn new technical skills.
Network Infrastructure-Wireless - Clearpass Dashboard
Connect to eduroam, BroncoFi and SCU-Guest networks
Clean out profiles to any other campus networks when necessary
Turn off MAC address randomization (or Private WiFi addressing) when necessary for macOS devices
Network Infrastructure-Wired
Obtain building/room/jack information and schedule availability/preference when available
Connects device to network if a jack activation has been confirmed working from our networking team
Network Security
Network Access Control - Opswat Metadefender Dashboard compliance - triage general compliance on systems
Verifies SafeConnect Compliance
Grants temporary exception to NAC enforcement Field Support Technicians if needed
reinstall NAC agent on systems
VPN
Assist with VPN installation or reinstall of VPN client
Walks customer through checking their phone for Duo prompt
Verifies ClearPass and Duo authentication confirmation
Telephony support for faculty and staff
Jabber: Assists with installation of Jabber client on mobile and computer devices
Voicemail support
Assists customer using self service voicemail PIN reset
Provides support to access voicemail through web, physical phone, or jabber
Provides support to assist customer to set voicemail greeting
Provides support to assist customer to set up call forwarding and/or remove call forwarding
Provides support to assist customer to set up voicemail to email
Active Directory (aka "SCU Username") / Rapid Identity
Walks customers to obtain their SCU Username using Rapid Identity self service
Assist with password self-service
Assist to walk the customer through updating alternate email and mobile in Workday to make the password self-service available for students, faculty and staff
Two-Factor Authentication (2FA) / Duo Admin
Assist customers to self enroll device in Duo
Assist customers with self service bypass code generator
Recommend a Duo hardware token or security key if the user does not wish to use a phone as a second factor
Verifies customer identity
In person with photo ID (SCU Access Card, Valid Driver License or Valid Passport)
Remote verification with info in SCU Prism, information in Duo Admin and Zoom photo ID verification
2.Provide technical support to faculty, staff, and students and guests.
Continually, and quickly, learn software and hardware used and supported by SCU.
Troubleshoot, diagnose and support client-level personal computing devices, supporting all computers and peripherals owned by the university - includes laptops, desktops, printers, and scanners, plus a variety of smart devices such as cell phones, tablets, and other handheld items.
Access software updates, knowledge bases, and FAQs and online resources to aid in problem resolution.
Assist and support university faculty, staff and students to access electronic accounts and password management.
Software troubleshooting and basic support for Windows OS, Mac OS, Microsoft Office suite, Google Workspace, Google Chrome and Firefox web browsers and other university standard software applications.
Strong familiarity with campus antivirus/malware software (e.g., SentinelOne) including installation, use and troubleshooting.
Support faculty/staff network campus printing solution and student printing solution (e.g., SmartPrint) including installation, troubleshooting and printing.
Utilize tools such as GoToAssist, Zoom or Facetime to provide remote troubleshooting to enhance telephone support and increase first contact resolution.
Escalate high impact or unresolved issues to next level support personnel.
3. Other duties as assigned.
C. PROVIDES WORK DIRECTION
Receives work direction from Technology Help Desk Supervisor.
D. GENERAL GUIDELINES
Identifies and determines cause of problems; develops and presents recommendations for improvement of quality and services, and established processes and practices.
Maintains contact with customers and solicits feedback for improved services.
Maximizes productivity through use of appropriate tools; planned training and performance initiatives.
Researches and develops resources that create timely and efficient work flow.
Prepares progress reports; informs supervisor of project status; and deviation from goals. Ensures completeness, accuracy and timeliness of all operational functions.
Prepares and submits reports as requested and required.
Develops and implements guidelines to support the functions of the unit.
E. QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The items below are representative of the knowledge, skills, abilities, education, and experience required or preferred.
This position requires the ability to effectively establish and maintain cooperative working relationships within a diverse multicultural environment.
1.Knowledge
Knowledge and familiarity with campus computing and technology issues and trends in higher education.
Proven ability to troubleshoot and identify software application problems and implement solutions, and experience working in a multi-platform Mac and Windows environment.
Creative, with an enthusiasm for new technology.
Excellent writing, editing, organizational, analytical, and facilitation skills.
Responsible and dependable with good attendance and work habits.
Appreciation for the University’s mission, vision, values, priorities, procedures, and policies.
Experience with the Microsoft Office Suite and GSuite.
Good understanding of computer systems (Windows and macOS), printers and mobile devices.
2.Skills
Excellent customer service and interpersonal skills with the ability to work with the campus community in a tactful, patient, and courteous manner.
Fast learner with good problem solving skills.
3.Abilities
Ability to listen and understand customer needs.
Ability to plan, implement, and evaluate customer service initiatives.
Ability to work effectively and communicate with both technical and non-technical personnel as well as a diverse population of students, faculty and staff.
Ability to provide technical assistance and solve basic computing problems.
Ability to work with minimal supervision, be self-motivated, and show initiative.
Ability to exercise independent judgment and engage in critical thinking and problem solving.
Ability to participate on multiple projects simultaneously and meet project deadlines.
Ability to work in a collaborative environment, as team members to meet deadlines and achieve goals.
Ability to work effectively under pressure in a busy (often chaotic) and demanding information services environment, while maintaining patience and sense of humor.
4.Education
BA/BS degree preferred, or equivalent job experience
5.Years of Experience
At least 4 years of job experience focusing on providing excellent customer service to support technology in support of the university’s mission
F. PHYSICAL DEMANDS
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, SCU provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation.
Considerable time is spent at a desk and/or counter using a computer terminal.
Sometimes required to get under desks or in tight work areas to access computer cables and connections.
Sometimes required to lift, carry or move heavy objects such as computers, printers and boxes of paper. Ability to lift 45lbs.
Required to travel to other buildings on the campus.
Required to attend conference and training sessions within Bay Area or in- or out-of-state locations.
Required to travel to outside customers, vendors or suppliers.
G. WORK ENVIRONMENT
The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this job.
Typical office environment.
Mostly an indoor office environment with a public service counter..
Office with equipment noise, phones ringing.
Frequent interruptions.
Telecommute
Santa Clara University is registered to do business in the following states: California, Nevada, Oregon, Washington, Arizona, and Illinois. Employees approved to telecommute are required to perform their work within one of these states.
EEO Statement
Equal Opportunity/Notice of Nondiscrimination
Santa Clara University is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, ethnicity, national origin, citizenship, ancestry, religion, age, sex, sexual orientation, gender, gender expression, gender identity, marital status, parental status, veteran or military status, physical or mental disability, medical conditions, pregnancy or related conditions, reproductive health decision making, or any other characteristic protected by federal, state, or local laws. For a complete copy of Santa Clara University’s equal opportunity and nondiscrimination policies, please visit the Office of Equal Opportunity and Title IX website at https://www.scu.edu/title-ix/.
Clery Notice of Availability
Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report, please visit the Campus Safety Services website. To request a paper copy please call Campus Safety at (408) 554-4441. The report includes the type of crime, venue, and number of occurrences.
Americans with Disabilities Act
Consistent with its obligations under the law, Santa Clara University will provide reasonable accommodations to applicants and employees with disabilities. Applicants who wish to request a reasonable accommodation for any part of the application or hiring process should contact the Department of Human Resources ADA Team at [email protected] or by phone at (408)554-4392. Please note: This contact information is intended for accommodation requests only. Resumes or inquiries about application status sent to this inbox will not be reviewed or forwarded. For resumes or questions regarding application status, please contact [email protected].
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