Executive Assistant
No salary listed
Senior
Bachelor's
Radnor, PA, USA
In Person
Administrative & Executive AssistanceExecutive Support
About the job
Requirements
- A bachelor's degree is preferred, or an equivalent combination of education and experience.
- At least 5 years of experience supporting senior executives, preferably vice presidents, senior vice presidents, chief human resources officers, chief operating officers, or C-suite leaders.
- Demonstrated experience managing complex executive calendars and competing priorities.
- Proven project management experience coordinating multiple initiatives simultaneously.
- Exceptional written, verbal, and interpersonal communication skills.
- Advanced proficiency with Microsoft Office and Microsoft 365.
- Experience with executive-level presentations, data reporting, and business communications.
- Strong organizational skills and meticulous attention to detail.
- Ability to handle highly confidential and sensitive information with discretion.
Responsibilities
- Manage complex calendars, prioritize competing demands, and optimize executives' time against critical business objectives.
- Proactively identify scheduling conflicts, prioritization challenges, and opportunities to improve executive efficiency.
- Prepare executives for meetings, business reviews, leadership forums, and customer interactions through briefing materials, agendas, and follow-up actions.
- Serve as a primary point of contact for internal and external stakeholders, exercising sound judgment and professionalism.
- Coordinate domestic and international travel arrangements, ensuring seamless logistics and adherence to company policies and leaders' travel preferences.
- Lead and coordinate cross-functional projects on behalf of executives, keeping milestones, deliverables, and timelines on track; projects include leadership team presentations and team slide contributions.
- Establish project plans, monitor progress, facilitate follow-up actions, and escalate risks when appropriate.
- Track commitments, action items, and project outcomes to drive accountability across stakeholders.
- Partner with Human Resources, Finance, Commercial, and Corporate Functions teams to support organizational initiatives and leadership priorities.
- Coordinate leadership meetings, operating reviews, team offsites, and strategic planning sessions.
- Use technology and automation tools to streamline administrative and business processes, including executing Workday processes on behalf of executives, such as expense reports and job requisition approvals.
- Use Microsoft 365 applications including Outlook, Teams, PowerPoint, Excel, SharePoint, OneNote, and Copilot, as well as other collaboration platforms.
- Identify opportunities to improve workflows through automation, artificial intelligence-enabled capabilities, and process redesign.
- Maintain and organize digital files, shared resources, meeting documentation, and project repositories.
- Support virtual, hybrid, and in-person leadership events using technology solutions.
- Plan and coordinate executive leadership meetings, preparing agendas, materials, and meeting logistics.
- Capture meeting outcomes, decisions, and action items, and ensure timely follow-up and execution.
- Support governance processes, leadership routines, and operational cadences.
- Coordinate confidential leadership discussions and sensitive personnel matters with discretion.
- Build working relationships across organizational levels.
- Interface with senior leaders, board-level stakeholders, customers, and external partners.
- Represent executives with professionalism, responsiveness, and a customer-focused mindset.
- Anticipate stakeholder needs and proactively resolve issues before escalation.
Desired Qualifications
- Experience supporting Human Resources, Commercial, Corporate Functions, or Global Business Services leaders.
- Exposure to organizational change, transformation initiatives, or mergers and acquisitions environments.
- Experience working in a global, matrixed organization.
About the company
Avantor provides high-purity lab chemicals, consumables, and related services to life sciences, healthcare, and advanced technologies worldwide. Its products support research, development, manufacturing, and quality control across discovery to delivery. The company differentiates itself through a broad, vertically integrated portfolio and the VWR acquisition, enabling customers to source materials and services in one place. Its goal is to be a trusted global partner that helps scientific progress by supplying essential materials and support across life sciences and tech workflows.
Company Size
10,001+
Company Stage
IPO
Headquarters
Bristol, Pennsylvania
Founded
1904
Get referred to Avantor
See people who can refer or advise you
Simplify's Take
What believers are saying
- Q2 2026 revenue hit $1.69 billion, and management raised 2026 guidance on July 29.
- VWR returned to 1.7% organic growth in Q2 2026, ahead of schedule.
- Todd Garner became CFO on September 21, 2026, sharpening financial discipline for deleveraging.
What critics are saying
- In re Avantor securities litigation in Delaware targets VWR goodwill and competition disclosures.
- Q2 2026 BMP revenue fell 5.6% organically, exposing fragile bioprocess demand.
- Forty-nine employees were cut at Avantor Fluid Handling in July 2026, signaling ongoing restructuring.
What makes Avantor unique
- Avantor owns VWR and NuSil, spanning distribution, silicones, and high-purity materials.
- Avantor serves 300,000 customer locations across 180 countries, giving unmatched market reach.
- Avantor's Revival program ties commercial, supply-chain, and e-commerce execution into one turnaround.
Help us improve and share your feedback! Did you find this helpful?
Benefits
- Health Insurance
- Dental Insurance
- Vision Insurance
- Wellness Program
- Health Savings Account/Flexible Spending Account
- 401(k) Retirement Plan
- 401(k) Company Match
- Employee Stock Purchase Plan
- Paid Vacation
- Paid Holidays
- Unlimited Paid Time Off
- Paid Sick Leave