Executive Assistant

About Us

Wellington Management offers comprehensive investment management capabilities that span nearly all segments of the global capital markets. Our investment solutions, tailored to the unique return and risk objectives of institutional clients in more than 60 countries, draw on a robust body of proprietary research and a collaborative culture that encourages independent thought and healthy debate. As a private partnership, we believe our ownership structure fosters a long-term view that aligns our perspectives with those of our clients.

About the Role

The Executive Assistant (EA) will provide comprehensive administrative support to Wellington’s Chief Technology Officer (CTO) and members of his leadership team, including the Chief Architect, Head of AI, and Director of Technology Strategy & Execution. This role serves as a key thought partner and trusted coordinator to technology leadership, requiring strong judgment, discretion, and the ability to operate independently in a dynamic, fast-paced environment.

RESPONSIBILITIES

The Executive Assistant will manage the overall daily support needs of the CTO and members of his leadership team, including but not limited to:

·Proactively managing complex and evolving calendars across multiple time zones, anticipating conflicts and prioritization needs in a fast-moving technology environment

·Coordinating logistics for internal and external meetings, including in-person, hybrid, and virtual sessions; preparing materials; and ensuring seamless execution

·Managing domestic and international travel arrangements when required, preparing detailed itineraries and resolving issues quickly and independently

·Coordinate documentation and preparation of business-related expense reporting and departmental purchase order entry

·Acting as a reliable point of contact for internal and external stakeholders, exercising sound judgment and discretion when handling sensitive or time-critical matters

·Supporting team operations through preparation of materials, tracking action items, and helping leaders maintain focus on priorities

·Leveraging technology and AI-enabled tools to streamline workflows, improve organization, and enhance efficiency across administrative and operational tasks

·Assisting with onboarding and offboarding activities, maintaining team documentation, shared drives, and process materials

·Providing cross-coverage and back-up support to other Executive Assistants as needed, contributing to a collaborative and supportive admin community

·Managing and coordinating logistics for department-wide initiatives such as town halls, holiday celebrations, and recognition for significant personal and professional milestones

QUALIFICATIONS

·Minimum of 5-10 years of experience as an Executive Assistant or senior administrative professional, with demonstrated experience supporting senior leaders in specialized, operationally complex organizations

·Comfort supporting leaders in fast-paced, fast-changing, matrixed organizations; familiarity with agile, product, or iterative delivery models is a plus

·Strong critical thinking and problem-solving skills, with the ability to anticipate needs and act independently

·High emotional intelligence with the ability to remain flexible, composed, and positive in the face of shifting priorities and ambiguity

·Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), with enthusiasm for adopting new tools and technologies, including AI-enabled solutions, to improve efficiency

·Exceptional organizational skills, attention to detail, and commitment to high-quality work

·High degree of professionalism, integrity, and discretion in handling confidential information

·Outstanding interpersonal and communication skills, with a service-oriented mindset, collaborative approach, and the ability to build strong relationships and represent leaders well

Not sure you meet 100% of our qualifications?  That’s ok. If you believe that you could excel in this role, we encourage you to apply and welcome a chance to review your background. We are dedicated to building and maintaining a diversified workforce and considering a broad array of candidates with a variety of skill, workplace experiences, and backgrounds.

As an equal opportunity employer, Wellington Management ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, age, ancestry, disability (physical or mental), medical condition, citizenship, marital status, pregnancy, veteran or military status, genetic information or any other characteristic protected by applicable law. If you are a candidate with a disability, or are assisting a candidate with a disability, and require an accommodation to apply for one of our jobs, please email us at [email protected].

At Wellington Management, our approach to compensation is designed to help us attract, inspire and retain the best talent in our industry. We strive to pay employees fairly and competitively across all levels and roles. Our approach to compensation considers all aspects of total compensation; all employees are eligible to receive salary, variable compensation, and benefits. The base salary range for this position is: