Administrative & Executive AssistanceReception & Front Desk
About the job
Requirements
Comfortable communicating with different types of people.
Dependable, punctual, and responsible.
Organized and attentive to detail.
Comfortable working independently and as part of a team.
Comfortable with basic computer tasks and willing to learn new systems.
Afternoon availability is required.
Responsibilities
Greet and welcome clients, visitors, and guests in a friendly and professional manner.
Answer incoming phone calls, take messages, and direct callers to the appropriate team member.
Respond to basic inquiries and assist visitors with their needs.
Notify team members when clients or visitors arrive.
Maintain a clean, organized, and welcoming reception area.
Receive, scan, and distribute mail, packages, and deliveries.
Assist with UPS, FedEx, DHL, and other shipping needs.
Help maintain office supplies and notify the appropriate team member when supplies need to be replenished.
Assist with basic administrative tasks such as scanning, filing, photocopying, data entry, and document organization.
Assist with meeting room preparation and other office arrangements as needed.
Support food orders, meetings, and other office activities when requested.
Follow basic office, visitor, and security procedures.
Provide general support to the team as needed.
Learn and assist with additional administrative or accounting-related tasks over time, based on interest and ability.
Perform other related duties as assigned.
Desired Qualifications
Previous front desk, customer service, or office experience is a plus, but not required.
Salary Range: 12 to 16 (Currency: USD) (Pay period: per-hour-wage)
Who We Are
Manay CPA Inc. is a full-service CPA firm providing accounting, tax, financial, and business consulting services to U.S. businesses and international companies expanding into the United States.
We are a growing, international team serving clients across the U.S. and are committed to providing professional, responsive, and high-quality service to our clients and community.
We are looking for a Part-Time Front Desk Support team member to help create a welcoming and professional experience for our clients, visitors, and team members while supporting the day-to-day operations of our office.
This is a great opportunity for someone who enjoys working with people, is a fast learner, and is excited to develop new skills in a professional environment. Candidates who are interested in eventually pursuing a career in accounting, finance, or professional services are especially encouraged to apply.
What We Offer
Competitive hourly compensation based on experience
Professional and international work environment
Ongoing training and learning opportunities
Opportunities for professional growth
Paid holidays, subject to company policy
Opportunity for additional hours during peak periods
Responsibilities
Greet and welcome clients, visitors, and guests in a friendly and professional manner
Answer incoming phone calls, take messages, and direct callers to the appropriate team member
Respond to basic inquiries and assist visitors with their needs
Notify team members when clients or visitors arrive
Maintain a clean, organized, and welcoming reception area
Receive, scan and distribute mail, packages, and deliveries
Assist with UPS, FedEx, DHL, and other shipping needs
Help maintain office supplies and notify the appropriate team member when supplies need to be replenished
Assist with basic administrative tasks such as scanning, filing, photocopying, data entry, and document organization
Assist with meeting room preparation and other office arrangements as needed
Support food orders, meetings, and other office activities when requested
Follow basic office, visitor, and security procedures
Provide general support to the team as needed
Learn and assist with additional administrative or accounting-related tasks over time, based on interest and ability
Perform other related duties as assigned
We are looking for someone who is:
A fast learner who enjoys learning new things
Friendly, approachable, and professional
Comfortable communicating with different types of people
Dependable, punctual, and responsible
Organized and attentive to detail
Positive and willing to help wherever needed
Comfortable working independently and as part of a team
Comfortable with basic computer tasks and willing to learn new systems
Interested in developing professionally and taking on additional responsibilities over time
Previous front desk, customer service, or office experience is a plus, but not required.
Students, recent graduates, and candidates who are excited to learn and interested in eventually pursuing a career in accounting, finance, or professional services are strongly encouraged to apply.
If you are personable, dependable, eager to learn, and looking for an opportunity to gain experience in a professional environment, we would love to hear from you.
Schedule
Part-time position, averaging approximately 20 hours per week
Afternoon availability is required
Additional hours may be available during peak periods, particularly around tax deadlines
Schedule will be coordinated based on business needs and availability
Manay CPA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.