Senior Accountant PtP - Accounts Payable

Job Description

Role Purpose:

• Execution of operational activities (steps of accounting processes in the Accounts Payable area) for Eurofins Legal Entities within the designated scope
• Performing designated activities in compliance with relevant process documentation
• Maintaining necessary process & accounting knowledge also to strengthen back-up ability of the team
• Identification and implementation of potential improvements applicable to executed activities/processes
• Being a partner to NSC and Business in accounting and process areas
• Active participation in Transition Projects
• Support Interns, Junior Accountants, and Accountants in their daily job
• Support the team in tasks and issues of complex or exceptional character

Role description:

1. Invoice processing:
   1. execution of individual steps of the process within Eurofins invoice processing system - from invoice validity check till posting to AP ledger of ERP system
   2. correction of entries in Coupa and on the AP subledger in the ERP system via established workflow
   3. review and approval of manual journal entries submitted by other team members in the ERP system
   4. requesting changes in supplier master data to ensure correct payments
   5. regular review and follow-up on invoices pending in Coupa.
2. Supplier queries handling:
   1. monitoring incoming queries (email, service system)
   2. analysis of request content & performing steps allowing for query resolution (for instance, account statement reconciliation)
3. Travel and expenses processing:
   1. processing employee expenses, interviewees’ costs
   2. processing entries in the ERP system related to credit cards
   3. requesting changes in employee master data to ensure correct payments
   4. communication with employees related to the T&E process.
4. Payment processing:
   1. preparing batch payment proposals in the ERP system
   2. checking open positions to ensure no double payments are made, and credit notes are settled, if possible
   3. requesting manual payments to the payment team if needed
   4. resolving complex errors related to payment proposal preparation.
5. AP Aging and Analytical Review:
   1. regular review and settlement of open positions in the ERP system with focus on aged items
   2. debit balance cleanup
   3. ICO mid-month reconciliation process to ensure complete payments to ICO counterparties
   4. generation of periodic reports related to process steps.
6. Month-end activities:
   1. preparing accruals
   2. analysis of ICO differences within the ICO reconciliation process
   3. MEC calendar update.
7. Knowledge maintenance:
   1. Ensuring exceptions/changes to the standard process are highlighted to the line manager
   2. Updating process documentation in cooperation with proper company departments
   3. Updating process catalogues and proposing adequate changes in cooperation with other departments/stakeholders
   4. Informing and explaining to partners process requirements
   5. Stay up to date with designated processes/activities/country or legal entity specifics for which acts as a back-up,
   6. Regular update of coding matrices and other documents describing designated ELEs specifics in agreed form.
8. Transition involvement:
   1. Participation in knowledge transfer meetings/checkpoints meetings together with Team Leader
   2. Preparing AP process overview for the business
   3. Highlighting and resolving issues encountered during transition.
9. Team support:
   1. New joiners training
   2. Ad hoc knowledge refreshment training for the team
   3. Point of contact for less experienced employees on complex processes and accounting issues
   4. Occasionally backup for Team Leader.
10. Improvement process:
    1. Continuously seek improvement opportunities for executed activities & highlight potential improvements,
    2. Takes part in process improvement projects and/or directly implements accepted improvements
    3. Participates in process improvement identification initiatives on team & company level
    4. Supports improvement culture; helps less experienced employees with solution creation.
11. Stakeholder management:
    1. Identifies client’s needs & answers clients’ requests in direct communication
    2. Proactively drives communication with the client till final resolution
    3. Adapts communication according to the situation & the receiver
    4. Can build & maintain professional relationships with a client (typically Financial or Business Controllers) by adjusting to the situation and conditions
    5. Effectively addresses escalations
    6. Takes part in business meetings & phone calls
12. Other tasks:
    1. Correctly report working time used & activities executed in the company’s work reporting system 
    2. Periodic and ad hoc report preparation and analysis as per team/client’s needs
    3. Can act as Country Expert and/or Coupa Key User
    4. Participates in UAT tests.

Qualifications

What are we expecting:

• Advanced accounting knowledge
• Experience in PtP accounting, preferred in SSC/ BPO environment 
• Advanced knowledge of PtP process steps
• Awareness of PtP, RtR, and OtC dependencies
• Communication skills (ability to lead relationships with stakeholders in various areas)
• English B/C – spoken & written
• MS Office knowledge
• Knowledge of Excel at the advanced level
• Finance-related education
• Additional training and certification will be an asset
• Proactive and independent in problem-solving
• Ability to deliver training

What we offer:

• Full-time contract
• Flexible working hours (only available after the training period)
• Hybrid work model (only available after the training period)
• Training period for the first two months (100% from office)
• Attractive package of benefits: private medical care, Meal Vouchers (10,20 Euro/daily), annual bonus scheme, Birthday Off.
• Social Events (like Winter Party, Summer Party, Team Building, etc.)
• Referral Program 
• Possibility to develop your career internally
• International and creative work environment
• Possibility to build processes and standards

Additional Information

We support your development! Do you feel you don’t match 100% of the requirements? Don’t hesitate to apply anyway! Eurofins companies are committed to supporting your career development.

We embrace diversity!  As an Equal Opportunity Employer, the Eurofins network of companies believes in strength and innovation through diversity. We prohibit discrimination against employees or applications based on gender identity and/or expression, race, nationality, age, religion, sexual orientation, disability, and everything else that makes employees of Eurofins companies unique.

Sustainability matters to us!  We are well on our way to achieving our objective of carbon neutrality by 2025, through a combination of emission reduction and compensation initiatives. We encourage our laboratory leaders to make sustainable changes at their local level, and in addition to their initiatives we count on our dedicated carbon reduction team to help us to achieve this goal!

Find out more on our Careers page: https://careers.eurofins.com/

Company description: Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins laboratories work with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate.

The Eurofins network of companies believes that it is a global leader in food, environment, pharmaceutical and cosmetic product testing and in discovery pharmacology, forensics, advanced material sciences and agroscience contract research services. It is also one of the market leaders in certain testing and laboratory services for genomics, and in the support of clinical studies, as well as in biopharma contract development and manufacturing. It also has a rapidly developing presence in highly specialised and molecular clinical diagnostic testing and in-vitro diagnostic products.

In over 37 years, Eurofins has grown from one laboratory in Nantes, France to over 65,000 staff across a decentralised and entrepreneurial network of more than 950 laboratories in over 1,000 companies across 60 countries. Eurofins companies offer a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products.

In 2024, Eurofins generated total revenues of EUR 6.95 billion, and has been among the best performing stocks in Europe over the past 20 years.