Assistant Director of Enrichment Program

Job Description

The Robinson Center for Young Scholars has an outstanding opportunity for an Assistant Director of Enrichment Program to join their team.

About this Opportunity

Reporting to the Director of Enrichment Program, the Assistant Director of Enrichment Program is responsible for leading year-round operational and administrative management of all Enrichment programs (Saturday and Summer), with primary authority over temporary staff budgeting, program logistics, and operational systems. This role serves as the Director's key operational partner and represents Enrichment operations in cross-departmental and leadership contexts.

This is a 12-month appointment, working Tuesday- Saturday during the school year (September through May) and Monday- Friday during the summer months (June to August), with occasional evening hours and weekend events throughout the year. 

This role works primarily in person, with the opportunity to request telework up to two days a week during certain times of the academic year.

Key Responsibilities

Enrichment Program Operations & Administration (45%):

• Directs daily operational management of all Enrichment programs across the academic year, which includes Saturday and Summer sessions

• Leads recruitment, hiring, onboarding, training, and supervision of all temporary staff across all sessions (around 120 employees), ensuring alignment to budget goals and instructional standards set by the Director

• Oversees the planning of enrollment, registration, and admission across all Enrichment offerings (average of 1,200 students enrolled in multiple courses over the academic year)

• Directs Enrichment course offerings, ensuring enrollment meets revenue and financial targets set by the Director, with the input of the Program Manager for Teaching and Learning on instructional fit and alignment with program-specific strategic goals

• Leads development, review, and implementation of operational policies and procedures across the full program calendar; identifies and implements systems improvements

• Ensures ongoing compliance with UW Office of Youth Protection Coordinator requirements across all sessions and staff types

• Resolves disputes and discipline issues involving instructors, students, and families, escalating to the Director as needed

• Serves as the operational point of contact for cross-program logistics with the center and other units and departments across campus

• Serves as the primary on-site lead during all Saturday Enrichment sessions, present for the full duration of programming to oversee staff and daily operations

Budget & Temporary Staffing Oversight (20%):

• Manages a budget of up to $850,000 for temporary staff hires (instructors and aides) across Saturday and Summer programs

• Maintains accurate forecasting of staffing costs against enrollment and program needs

• Works directly with the UAA HR team on job postings

• Directs the tracking and approval of instructor/aide hours across all sessions

• Monitors and approves purchase requests related to program operations; reconciles with the Financial Manager

• Conducts regular budget analysis and reports budget status and staffing cost projections to the Director on a regular basis 

• Makes recommendations to the Director on staffing budget allocation and contributes to the budget forecast 

Staff Supervision & Development (10%):

• Supervises instructors and aides across all sessions on operational matters (scheduling, hours, compliance); partners closely with the Enrichment Program Coordinator on shared operational workflows

• Partners with the Program Manager for Teaching & Learning, who retains responsibility for instructional evaluation, to conduct regular check-ins and provide operational administrative guidance to instructors/aides

• Participates in professional development planning for operational and administrative staff

Outreach (15%)

• Leads development and execution of the annual outreach plan for Enrichment operations, in alignment with Enrichment program’s strategic goals set by the Director

• Partners closely with the Program Manager for Teaching & Learning to build and maintain a network of on- and off-campus partners, with a focus on equitable access for underrepresented populations of students and educators

• Represents the RC at K-12 and community events, councils, and partnership meetings

Contribution to RC Leadership & Function (10%)

• Participates in Robinson Center, UAA, and other campus meetings and committees as needed

• Actively collaborates with other RC programs to advance the goals of the Center.

• Serves as a member of the Enrichment leadership team, contributing to strategic planning, budget planning, and policy development

• Deputizes for the Director on operational matters as needed

• Other related duties as assigned

Required Qualifications

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

Minimum Qualifications

Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department.

• Master’s degree in education, educational administration or related field
• At least two years of experience in the K-12 setting

Additional Qualifications

• Strong leadership, program management, and organizational skills

• Experience with recruiting, hiring, and supervising staff

• Experience with managing budget and program resources

• Demonstrated ability to organize and prioritize multiple tasks and work effectively under pressure of overlapping deadlines

• Excellent oral and written communication skills

• Ability to work independently and as a team member

Preferred Qualifications

• Demonstrated management and leadership experience in K-12 enrichment programs

• Advanced computer skills, including excellent working knowledge of Microsoft Office, Outlook, Google Suite, and database management programs

• Demonstrated professional customer service and conflict resolution skills

• Proven commitment to promoting equity and diversity in educational settings

• Experience independently managing budgets and monitoring purchases

• Ability to develop and lead outreach initiatives

• Background in youth development, youth protection, or equity and compliance

• Experience with program assessment and data-informed decision-making

• Ability to collaborate across academic and administrative units

Working Conditions

• This is a 12-month appointment, working Tuesday- Saturday during the school year (September through May) and Monday- Friday during the summer months (June to August), with occasional evening hours and weekend events throughout the year
• This role works primarily in person, with the opportunity to request telework up to two days a week during certain times of the academic year

• This position works in a shared office setting and requires movement between several buildings on campus to monitor courses and ability to lift items up to 50 lbs
• This position will demonstrate and integrate the following UAA Competencies:

·       Accountability and Integrity

·       Race, Equity, and Difference

·       Constituent Focus

·       Collaboration and Teamwork

Additional Application Requirement

This recruitment requires a cover letter. Applications that do not include a cover letter will not be forwarded to the hiring department.

Please address the following in your cover letter:

• An introduction

• State the specific position for which you are applying

• A summary of how your qualifications, skills, and experiences align with the key responsibilities and requirements of the position

Compensation, Benefits and Position Details

Pay Range Minimum:

$78,000.00 annual

Pay Range Maximum:

$88,020.00 annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full-Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

About the UW 

Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.  

UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty. 

Our Commitment 

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or [email protected]. 

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.