Baker Construction

Concrete and civil construction contractor

Administrative Assistant II

Administrative SupportUpdated on Nov 14

Full-timeHouston, TX, USANo salary listed

About the Job

Requirements

A high school diploma or equivalent and five years of prior administrative support experience, or seven years of related experience, are required.
Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint is required.
Professional communication skills and a service-oriented approach are required.
The candidate must adapt to evolving priorities and expanding responsibilities as the role develops.
The candidate must be flexible as the position and its responsibilities develop.
The candidate must be willing to work collaboratively with others as part of a team.
The candidate must be able to prioritize work and demonstrate strong organizational skills and attention to detail.
A high level of confidentiality is required.
The candidate must be willing to undertake limited travel by automobile or airplane.
The candidate must be able to write reports, business correspondence, and procedures.
The candidate must be able to manage competing priorities and follow through on assignments.
The candidate must be able to listen to and/or read and comprehend instructions, correspondence, and memoranda.
The candidate must be able to present information effectively and respond to questions in one-on-one and small-group situations with coworkers and clients.
The candidate must be able to perform addition, subtraction, multiplication, and division and apply concepts such as fractions and percentages.
The candidate must be able to solve practical problems and handle situations with varied conditions and limited standardization.
The candidate must be able to define problems, collect information, establish facts, and draw valid conclusions.
The candidate must be able to recognize and create organizational tools that enhance processes and procedures.

Responsibilities

Provide daily administrative support by preparing documents, managing correspondence, scanning records, and coordinating mail and shipments.
Organize and maintain digital and paper records to ensure easy access and accuracy.
Handle sensitive information and confidential documents with professionalism and discretion.
Maintain office supply inventory, monitor stock levels, and coordinate orders.
Coordinate appointments and manage calendars for assigned executives.
Assist with coordinating travel arrangements.
Set up and coordinate meetings and conferences.
Support coworker recognition and appreciation activities, including ordering event tickets or flowers and sending cards.
Interface with outside vendors, such as equipment repair companies and staffing agencies, as needed.

Req ID: 8654
Travel: Up to 15%
Number of Openings: 1

Achieve more in your career with the nation’s leading specialty concrete contractor. At Baker Construction, you’ll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you’ll be integral to building the future of our country and our company. You’ll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you’ll have everything you need to define your career on your terms.

Make a meaningful impact with a team that values ambition and rewards initiative. Apply today and be more with Baker.

Summary

The Administrative Assistant II provides administrative and executive support while coordinating daily office activities and clerical tasks. This role also supports processes that improve efficiency within the department or region. This is a part-time position with the potential to transition to full-time as business needs and responsibilities grow.

Roles and Responsibilities

Provides daily administrative support, including preparing documents, managing correspondence, scanning records, and coordinating mail and shipments
Organizes and maintains digital and paper records for easy access and accuracy
Handles sensitive information and confidential documents with professionalism and discretion
Maintains office supply inventory, monitors stock levels, and coordinates orders
Coordinates appointments and manages calendars for assigned executive(s):
- Assists with coordination of travel arrangements
- Sets-up and coordinates meetings and conferences
Assists with activities related to co-worker recognition/appreciation such as ordering event tickets or flowers, sending cards, etc.
May interface with outside vendors such as equipment repair companies, staffing agencies, etc.

Requirements

High School diploma or equivalent, and five years of prior administrative support experience; or seven years related experience
Proficient with Microsoft software programs such as Word, Excel, Outlook, and PowerPoint
Professional communication skills and a service-oriented approach
Adapts to envoling priorities and expanding responsibilites as the role develops
Must posses flexibility as the position develops and responsibilities expand
Must be willing to work with others and be a part of a team
Must be able to prioritize work, utilize strong organizational skills and attention to detail
High level of confidentiality
Limited travel by auto or airplane may be required

The following competencies are needed to successfully perform this job:

Ability to write reports, business correspondence, and procedures
Ability to manage competing priorities and follow through on assignments
Ability to listen to and/or read and comprehend instructions; ability to read and comprehend correspondence and memos
Ability to effectively present information and respond to questions in one-on-one and small group situations with co-workers and clients
Ability to calculate mathematical figures using addition, subtraction, multiplication and division and apply concepts such as fractions and percentages
Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists
Ability to define problems, collect information, establish facts, and draw valid conclusions
Ability to recognize and create organizational tools that enhance processes and procedures

At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness.

Baker is an EOE Disability/Veterans Employer.

Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing [email protected] or calling 1-513-539-4000 and asking for HR.

About the Company

Baker Construction

Concrete and civil construction contractor

Baker Construction is a commercial concrete and civil construction contractor within Baker Construction Enterprises. It self-performs structural concrete, civil construction, deep foundations, restoration, water and wastewater work, and related integrated scopes. The company serves industrial, commercial, infrastructure, advanced-manufacturing, and public-sector projects across the United States. Its delivery model combines preconstruction, engineering, project controls, owned equipment, fabrication, and field construction crews. Work spans estimating, project management, engineering, concrete trades, equipment operations, safety, quality, and business services.

Company size: Not listed
Company stage: Not listed
Total funding: Not listed
Headquarters: Not listed
Founded: Not listed

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