Warfel Construction

Builds and renovates commercial properties

Project Administrator

Administrative SupportConfirmed live in the last 24 hours

Full-timeWinchester, VA, USANo salary listed

About the Job

Requirements

A high school diploma or GED equivalent is required.
Post-high-school education and/or college experience is helpful but not required.
Successful organizational skills are required.
Excellent written and verbal communication skills are required.
Ability to work in a detailed and accurate manner is required.
Computer literacy and application skills are required.
Ability to interact as a team player is required.
Ability to multitask based on priorities is required.
Learning agility and retention skills are required.
Ability to remain seated or standing stationary for extended periods, up to 8 hours per day, is required.
Ability to operate a computer keyboard, mouse, phone, and standard office equipment is required.
Ability to navigate active, unpaved construction sites, uneven terrain, mud, gravel, and loose debris is required.
Capacity to stand and walk for extended periods during site walkthroughs is required.
Ability to lift, carry, and transport office supplies and mail weighing up to 25 pounds is required.

Responsibilities

Interact with the project team to support the Project Executive, Senior Project Manager, Field Supervisors, Project Manager, Project Engineer, and Field Engineers.
Set up and distribute project documentation in computer software systems, including submittals, requests for information, contract documents, contracts, change orders, meeting minutes, AIA invoices, schedules, and memoranda.
Attend in-house project meetings.
Visit jobsites several times a year as needed to better understand construction processes and ensure visibility to the project team.
Communicate daily with subcontractors and suppliers regarding contracts, submittals, requests for information, and payments.
Manage Owner Invoice processing and the Subcontractor Payment system, including tracking down and receiving all compliance documentation according to Standard Operating Procedures.
Prioritize workload.
Use software to track and update projects.
Maintain confidential company information regarding accounting activities.
Perform data entry in multiple computer programs.
Distribute forms, documents, AIA invoices, contracts, purchase orders, and change orders.

Desired Qualifications

Post-high-school education and/or college experience is helpful but not required.

Project Administrator, VA

Warfel Construction · Winchester, United States · Full-time · Posted 2026-10-26

Workplace: on_site

Description

Warfel Construction Company is currently searching for a Project Administrator to join our team based in Winchester, VA. The Project Administrator will focus on providing ongoing support to the project management and operations teams with various project-related duties.

Job responsibilities include, but are not limited to, the following:

Interacts with the project team to support the Project Executive, Senior Project Manager, Field Supervisors, Project Manager, Project Engineer, and Field Engineers.
Set up and distribute project documentation in computer software systems. These include but are not limited to submittals, RFIs, contract documents, contracts, change orders, meeting minutes, AIA invoices, schedules, and memorandum.
Attend in-house project meetings.
Visit jobsites several times a year, as needed, to better understand construction processes and ensure visibility to project team.
Responsible for daily communication with subcontractors/suppliers on contracts, submittals, RFI’s and payments.
Responsible for management of Owner Invoice processing and Subcontractor Payment system. This includes responsibility to track down and receive all compliance documentation, per Standard Operating Procedures (SOP’s).
Prioritize workload.
Utilize software to track and update projects.
Maintain company confidential information with regards to all accounting activities.
Perform data entry on multiple computer programs.
Distribution of various forms, documents, AIA invoices, contracts, purchase orders, change orders.

QUALIFICATIONS:

High School diploma or GED equivalent
Post high school degree and / or college experience helpful, but not required
Successful organizational skills
Excellent written and verbal communication skills
Ability to work in a detailed and accurate manner
Computer literacy skills and application
Demonstrate ability to interact as a team player
Ability to multi-task based on priorities
Learning agility and retention skills
Teamwork is a key component within Warfel. Working together with other employees and departments is essential to a successful work environment

Requirements

Physical Requirements:

Ability to remain in a seated or standing stationary position for extended periods (up to 8 hours per day).
Ability to operate a computer keyboard, mouse, phone, and standard office equipment.
Ability to navigate active, unpaved construction sites, uneven terrain, mud, gravel, and loose debris.
Capacity to stand and walk for extended periods during site walkthroughs.
Ability to lift, carry, and transport office supplies and mail, weighing up to 25 pounds.

Benefits

Health Care Plan (Medical, Dental & Vision)
Retirement Plan (401k, IRA)
Life Insurance (Basic, Voluntary & AD&D)
Paid Time Off (Vacation & Public Holidays)
Parental Leave
Employer Paid Short Term Disability

Warfel is an equal opportunity employer. Warfel Construction Company provides reasonable accommodations to qualified individuals with disabilities during the application and hiring process. Employment with Warfel Construction Company is at-will and may be terminated at any time, with or without cause or notice.

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About the Company

Warfel Construction

Builds and renovates commercial properties

Warfel Construction builds and renovates commercial buildings for senior living operators, healthcare providers, schools and other organizations across the Mid-Atlantic. Its work spans ground-up facilities and improvements to existing properties, with design-build contracts that bring design and construction into one coordinated project. Clients engage the company for early cost planning and scheduling, general contracting and construction management, with Warfel coordinating architects, trade contractors and suppliers through construction and final project closeout. The company was founded in 1911 and is headquartered in East Petersburg, Pennsylvania.

Company size: 201-500
Company stage: Not listed
Total funding: Not listed
Headquarters: East Petersburg, PA
Founded: 1911

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