Accounting Coordinator Associate - Shared Services

Beyond Blue

Job Posting Title:

Accounting Coordinator Associate

Requisition Number:

R-000004961

Department Name:

Shared Services

Work Location:

Pavilion

Grade Level:

2

Type of Position:

Regular

Position Time Status:

Full time

Equivalency Link

https://hr.uky.edu/employment/working-uk/equivalencies

Shift:

Day (United States of America)

Job Description:

Job Summary

Responsible for performing routine accounts payable activities in accordance with established procedures. Processes vendor invoices, payment obligations, and expense reports while maintaining accurate and organized records. Provides customer service to vendors and internal stakeholders by responding to standard inquiries and escalating non-routine issues to senior staff or management.

Essential Functions

• Processes and reconciles accounts payable and accounts receivable transactions, including invoices, purchase orders, requisitions, and cash receipts.

• Routes invoices, tracks payment statuses, and resolves processes issues.

• Reviews and audits expense reports and procurement card transactions for policy adherence and proper documentation.

• Maintains accurate filing systems and manages electronic document storage for payment records.

• Reconciles vendor statements, investigates discrepancies, and communicates with vendors and internal stakeholders to resolve outstanding issues.

• Prepares, verifies, and distributes accounts payable reports and checks.

• Provides support for internal and external audits and participates in monthly and yearly close activities.

• Participates in monthly and year-end close processes by preparing accruals and verifying outstanding liabilities.

• Acts as a liaison between departments, vendors, and Beyond Blue Accounts Payable to facilitate payment processes.

• Maintains organized electronic and physical records of payment transactions and supporting documentation.

• Performs other duties as assigned.

Education Requirement

High school diploma or equivalent experience

Experience Requirement

0-2 years of experience in accounting, finance, clinical setting, or a relevant area

An equivalent combination of education and experience may be considered. All experience must be paid and in the same related field. Part-time and PRN experience will be prorated based on hours worked per week. Volunteer work and internships for academic credit are not counted.

Certifications & Licensures

N/A

Working Conditions

A. Lifting, pushing, and/or pulling objects up to 50lbs: 2. Occasional (< 10% of the time)

B. Lifting, pushing, and/or pulling objects over 50lbs: 1. Never

C. Standing or walking with objects up to 10lbs: 2. Occasional (< 10% of the time)

D. Standing or walking with objects up to 25lbs: 1. Never

E. Sitting at computer workstation for extended periods: 4. Regular (> 50% of the time)

F. Risk of back injury from moving, lifting or positioning patients, equipment, or materials: 1. Never

G. Repetitive motion: 4. Regular (> 50% of the time)

H. Working at heights above 4 feet: 1. Never

I. Working in confined spaces: 1. Never

J. Risk of injuries from use of equipment on the job: 1. Never

K. Job-related travel: 2. Occasional (< 10% of the time)

L. Loud noises: 1. Never

M. Temperature extremes: 1. Never

N. Hazardous chemicals and fumes including waste: 1. Never

O. Radiation: 1. Never

P. Burns: 1. Never

Q. Cuts/Punctures: 1. Never

R. Bloodborne/airborne pathogens: 1. Never

S. Recombinant DNA or viral vectors: 1. Never

T. Combative/violent people: 1. Never

U. Animal handling (including carcasses): 1. Never

V. Please specify other(s) and amount of exposure (i.e. Occasional, Intermittent or Regular): N/A

Physical Demands

This position requires regular sitting at a computer workstation for extended periods of time; performing tasks with repetitive motions (such as typing); and occasional standing or walking with objects weighing up to 10 pounds; and occasional lifting, pushing, and/or pulling objects weighing up to 50 pounds.

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus.

The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.