Events and Conferences Manager

WHO WE ARE

CCS Fundraising is an international strategic fundraising firm that partners with nonprofits for transformational change. Since 1947, CCS has empowered many of the world’s leading organizations across sectors to advance some of the most important causes in history. We plan, manage, and implement programs and initiatives that achieve fundraising goals and mission impact. This year, we were named one of Forbes’ America’s Best Management Consulting Firms 2026, based on recommendations from clients and consulting peers.

CCS provides tailored support to more than 700 nonprofit organizations annually. Headquartered in New York, the firm has over 600 professionals and 18 offices throughout the United States and Europe. Our people are our greatest strength. At CCS, you will join a diverse team of smart, passionate, and resourceful professionals who are driven by purpose and committed to performance.

LOCATION: This position is open to candidates throughout the United States. While all qualified candidates will be considered, preference may be given to those located within commuting distance of a CCS office to support in-person collaboration, team engagement, and firm initiatives.
REPORTS TO: Executive Vice President, Growth Marketing
WORK TYPE: Full Time, Remote (Travel required up to two times per month).

CCS is unable to sponsor employment visas for this position, such as H-1B visas. Candidates must be authorized to work in the United States without current or future visa sponsorship. This may apply to individuals currently authorized under temporary student or practical training visas, who will require sponsorship from CCS to maintain work authorization long-term.

UNDERSTANDING THE ROLE

CCS Fundraising is seeking an experienced and highly organized Events and Conferences Manager to lead the planning, execution, and on-site management of sponsorship activations across a portfolio of industry conferences and events. This role ensures CCS receives the full value of its conference sponsorship investment while delivering flawless event experiences for CCS colleagues and clients, supporting CCS's strategic business objectives.

RESPONSIBILITIES

Sponsorship & Exhibitor Management

• Serve as the primary point of contact for conference sponsors and exhibitors.

• Manage sponsorship deliverables from contract execution through post-event reporting.

• Own sponsor logistics, including booth assignments, registrations, shipping, branding requirements, lead retrieval, and on-site support.

• Manage the warehouse and shipping of materials, coordinating warehouse requests for corporate and regional events.

• Manage all inventory of SWAG for conferences.

• Ensure fulfillment of sponsorship benefits and contractual obligations.

• Build strong relationships with sponsors to support retention and future opportunities.

Event Planning & Execution

• Plan and execute sponsorship activations for conferences, trade shows, and corporate events.

• Develop and manage event timelines, project plans, and production schedules.

• Lead internal attendee processes for corporate-sponsored conferences and events, including scheduling booth times, logistics documents, and arranging pre- and post-conference calls.

• Research, recommend, and confirm contracts with venues for event receptions.

• Manage venue requirements, vendors, receptions, signage, food & beverage, and event technology.

• Review invoices for accuracy, maintain budgets, and submit timely requests for payment.

• Provide on-site event management and troubleshoot issues quickly and professionally.

QUALIFICATIONS

• Bachelor's degree in Event Management, Marketing, Communications, Business, Hospitality, or related field.

• Minimum 5 years of professional event planning experience, including conference and sponsorship management.

• Proven experience coordinating exhibitors and sponsor programs for large-scale events.

• Strong project management and organizational skills.

• Excellent verbal and written communication skills.

• Experience managing multiple events simultaneously.

• Proficiency with Microsoft Office, event management platforms, and CRM systems.

CCS offers competitive benefits, a dynamic training program, resources, career advancement, mentoring, and networking opportunities. We are an Equal Opportunity Employer and strongly encourage a diverse pool of candidates to apply.

CCS is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the hiring process and during employment, consistent with applicable law. If you require an accommodation to participate in the application or interview process, please contact us so we can discuss your needs.