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Vanderbilt University

Private research and higher education institution

Project Manager - Digital Strategies

Project ManagementConfirmed live in the last 24 hours
Full-timeNashville, TN, USANo salary listedIn-person

About the Job

Requirements

  • A bachelor's degree from an accredited institution is required.
  • At least 5 years of project management experience is required.
  • Proficiency with Wrike and project management methodologies is required, along with strong organizational skills and attention to detail.
  • Ability to communicate clearly across multiple audiences and translate between partner needs and team capabilities.
  • Ability to identify bottlenecks, facilitate solutions, and adapt to changing project needs.
  • Understanding of how digital projects serve institutional goals and ability to help partners consider priorities and trade-offs.
  • Ability to work independently and demonstrate discretion, professionalism, and sound judgment.
  • Familiarity with Scrum frameworks and Agile principles, including the ability to facilitate ceremonies, maintain backlogs, and support iterative delivery in a hybrid project management/Agile environment.
  • Demonstrated ability to adopt and effectively use emerging technologies, including AI-enabled tools, to improve productivity, workflow, and work quality.

Responsibilities

  • Serve as the liaison and relationship manager to university partners, including schools, units, centers, and divisions.
  • Conduct proactive conversations with key partners to understand their strategic priorities and digital goals.
  • Help partners articulate their needs and understand how digital solutions serve broader institutional objectives.
  • Communicate project constraints, trade-offs, and timelines in a way that makes partners feel heard and respected.
  • Ensure alignment between partner expectations and team capacity and capabilities.
  • Lead setup and management of assigned digital projects in Wrike and Notion, establishing clear project structures and timelines.
  • Create realistic deadlines and action items for team members, stakeholders, and external vendors.
  • Maintain accurate, current project documentation, including scopes of work, project timelines, and post-launch site documentation.
  • Monitor project progress, identify bottlenecks and risks, and facilitate solutions to keep projects on track.
  • Manage multiple complex projects simultaneously, balancing quick-turnaround requests with long-lead initiatives.
  • Guide projects through pivots and scope changes while maintaining team momentum and partner confidence.
  • Facilitate Agile ceremonies for the UX Design and Development teams, including sprint planning, daily stand-ups, sprint reviews, and retrospectives.
  • Maintain and prioritize project backlogs in coordination with team leads and partners as needed.
  • Help the team identify and remove impediments that slow sprint progress or delivery.
  • Support iterative delivery for the UX Design and Development teams, balancing Agile flexibility with structured timelines required by partners and internal projects.
  • Maintain clear, frequent communication with team members and partners through meetings, status updates, and documentation.
  • Create and manage project agendas, meeting notes, and internal and external status updates.
  • Ensure stakeholders have accurate information and understand next steps.
  • Translate partner needs into clear project briefs and documentation for the team.
  • Manage established project management systems and workflows, including Wrike, templates, and approval processes.
  • Identify opportunities to improve processes for recurring project types.
  • Design and implement new systems and processes for novel or complex projects requiring customized approaches.
  • Maintain organized project documentation and institutional knowledge.
  • Apply Agile/Scrum frameworks selectively and pragmatically based on project type, team capacity, and partner needs.
  • Leverage technology, automation, and emerging AI-enabled tools to improve project planning, workflow management, research, information synthesis, and communications development.
  • Identify opportunities to streamline processes, strengthen visibility and coordination, and improve execution speed and quality while applying appropriate judgment, confidentiality, and institutional standards.
  • Perform other relevant duties as assigned.

Desired Qualifications

  • Higher education experience is preferred.
  • Formal certification such as CSM or PSM is preferred but not required.
  • Experience with Wrike or similar project management software is preferred.
  • Experience in digital development environments is preferred.

About the Company

Vanderbilt University

Private research and higher education institution

Vanderbilt University operates as a private research institution that provides undergraduate, graduate, and professional education to over 11,000 students. The university functions by integrating classroom instruction with active research initiatives, allowing students and faculty to collaborate on projects across various fields such as information technology, athletics, and the arts. Unlike many large public institutions, Vanderbilt maintains a smaller student body and emphasizes a community-driven environment where diversity of thought and culture is central to the learning process. The university distinguishes itself by operating at a "global crossroads," focusing on a multidisciplinary approach that encourages employees and students to apply their expertise to real-world challenges. Vanderbilt’s goal is to foster a center for growth and discovery where individuals can expand their knowledge and contribute to societal improvements through education and research.

Company size
10,001+
Company stage
Not listed
Total funding
$86.7M
Headquarters
Nashville, TN
Founded
Not listed

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