Team Administrator

Job Description

Turner & Townsend are looking for a full-time Administrator to join the existing admin team based in the office, led by the Business Assistant. Please note there is no opportunity to work from home due to the nature of the role.

The successful candidate will be able to demonstrate their ability to work in a close-knit team but also complete tasks independently and to deadlines. The role will suit a high calibre individual who is looking for a varied and challenging role. This is an excellent opportunity to join a busy office environment with varied days, within a team and working independently.

The role will involve working closely with directors to support our business units along with reception and office administration duties as part of the admin team, reporting to and supporting the Business Assistant.

Working hours will be 37.5 hours each week. Some flexibility would be beneficial when required by deadlines, meetings and events.

The main duties are:

• Prioritise and action tasks delegated by the Business Assistant, maintaining and responding to shared team inboxes and calendars in a timely and professional manner.
• Essential experience working in Microsoft Dynamics 365 Raising Purchase Orders, or similar, completing supplier invoice processes and other business unit finance related processes within the finance software.
• Office admin duties to include: reception duties, answering telephone calls and greeting colleagues, clients and visitors; setting up and daily management of meeting rooms and room bookings; conduct office inductions for new starters; managing car parking; taking deliveries and arranging couriers; answering queries; restocking kitchen/stationery supplies throughout the day; document binding and posting; PDF merges; arranging outside catering for meeting and events; supporting meetings and events hosted within the office and externally as directed by the Business Assistant; ad hoc requests from colleagues.
• Local Computer Administrator duties: under instruction from IT Department to remotely configure IT equipment (full training given); log all equipment in/out; answering simple queries and IT setup; compiling new starter packs under guidance from the Business Assistant and IT Department.
• Liaising with suppliers and finance department regarding invoicing queries, escalating issues as required.
• Dealing firsthand with financial queries on project finances from clients, suppliers and operational staff.
• Raising new business opportunities on D365 and maintaining correct data on D365.
• Population of fee forecasts and profiles on D365 (forecasting and reforecasting).
• Raising monthly invoices on D365.

Qualifications

• Experience of Microsoft Dynamics 365 or similar financial management systems.
• Previous experience in a finance related role – book keeping or similar.
• Personable and approachable.
• Other attributes required include high level of attention to detail, excellent task management and communication skills, team working skills, taking initiative and being proactive.
• Advanced Microsoft Word, Excel, PowerPoint and Adobe. Good experience and skills in proof-reading, collating

Additional Information

Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change.

We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. 

Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community.

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Please find out more about us at www.turnerandtownsend.com/

SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

SOX control responsibilities may be part of this role, which are to be adhered to where applicable.

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It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. 

Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review.