Assistant Research Administrator

Exciting Career Opportunity!

The Keck School of Medicine (KSOM) of USC is seeking an experienced Assistant Research Administrator to join the KSOM Office of Research Administration serving the research community of the Keck School of Medicine.

Major Job Responsibilities

• Prepares complex proposals within parameters of sponsored and non-sponsored research guidelines.

• Develops, prepares, revises, and finalizes project budgets, and provides budget justification.

• Collaborates with the Sponsored Research Offices to ensure awards are set up properly, including cost-sharing requirements.

• Reviews grant expenditures

• Develops and communicates reports supporting project status. Creates effective forecasting and decision aids.

• Manages contract closeout process and audits inquiries.

• Serves as a Research Administration subject matter expert.

• Interprets complex University and government policies.

• Identifies and implements process improvements.

• May negotiate and communicate with federal and state sponsors, industry sponsors, other institutions, and/or University schools or divisions in regard to application issues.

Qualifications

• Bachelor’s degree

• One or more years of experience with sponsored research, NIH preferred

• Proficient in Excel and MS Office

• Enjoys teamwork and team building

• Excels at professional written and verbal communication skills

• Ability to work in a deadline driven environment and balance competing priorities

• Previous work experience in an academic/university and/or research setting

The hourly rate range for this position is between $36.94 – 47.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

USC has excellent benefits, including health benefits for staff members & their families with access to the renowned university medical network; eligibility for retirement plans; tuition benefits for staff members & their families; free professional development online courses; Los Angeles location with easy access to commuter trains, buses & free tram pick up services; discounts to football, basketball & other campus events. To view more information, please visit: https://employees.usc.edu/benefits-perks/

Required Application Documents: Cover Letter and CV/Resume

Minimum Education:
Bachelor's degree Combined experience/education as substitute for minimum education

Minimum Experience:
1 Year

Minimum Field of Expertise:
A Bachelor’s Degree or equivalent combination of education and experience with broad knowledge of relevant research computer software, e.g.: Microsoft Access, Word, Excel, PowerPoint; Outlook, SPSS, Visio, and SunGard. Experience in creating and analyzing statistical reports. Must be able to utilize computer technology to access data, maintain records and generate reports. Proven oral and written communication skills to interact with other employees.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to theBackground Screening Policy Appendix Dfor specific employment screen implications for the position for which you are applying. 

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at (213) 821-8100, or by email at [email protected]. Inquiries will be treated as confidential to the extent permitted by law.

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If you are a current USC employee, please apply to this  USC job posting in Workday by copying and pasting this link into your browser:

https://wd5.myworkday.com/usc/d/inst/1$9925/9925$155959.htmld