Executive Assistant & Project Coordinator Maternity Cover

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Quote from Hiring Manager

This pivotal role supports the CZ/SK organization by ensuring smooth office operations and a positive workplace experience. The position is responsible for office and facility management, fleet management, HR administrative support, and coordination of local projects and events. Working closely with the Leadership Team, the role helps deliver key office initiatives and organizational priorities. We are looking for a proactive, detail-oriented professional with strong organizational skills and a service-oriented mindset.

This is a 12 month contract starting as soon as possible.

What You Can Expect

Office  administration:

• Support of office operations. Responsible for the premium and professional outlook of the Prague office. 
• Manage the office supply program, ensuring that supplies are ordered and organized as needed
• Manage daily office needs & facilities maintenance, including the management of third parties such as the cleaning service provider.
• Communication with the Office building management and other suppliers. 
• Supports employee communication and provide onsite orientation for new hires, procuring onsite technology equipment
• Supports onboarding & offboarding of employees
• Provide administrative and coordination support to the local Leadership Team as needed, particularly in relation to office initiatives, events and local projects.

Reception:

• Serve as the first point of contact for clients and visitors, staffing the front desk as needed 
• Manage guest and security requirements, coordinating meeting rooms and catering as needed

Car fleet management 

• Managing the ordering process for company cars
• Overseeing the carpool system to ensure optimal usage and efficiency, allocating and distributing cars according to company policies and employee requirements in cooperation with the HR team,
• Handling all administration related to the company car fleet, including contracts, insurance etc. 
• Coordinating with employees to address car-related issues, maintenance schedules and replacements

Project Coordination:   

• Support managers and project teams with the coordination of office events, employee engagement activities and selected business projects, ensuring effective organization and execution of key initiatives. 

What You Bring to the Table

• Proven experience and track record in an administrative role, experience with car fleet as an advantage
• Strong organizational skills to manage deadlines effectively 
• Attention to detail to ensure accuracy and compliance 
• Mindset of continuous improvement and proactivity 
• Excellent interpersonal and communication skills
• High level of professionalism and courtesy in performing administrative duties and communicating appropriately with a variety of contact points
• Ability and willingness to act as a member of team, both with managers and their reports and with administrative colleagues
• English (speaking and writing) - advanced; Czech/ Slovak - native/fluent

Who We Are

We believe great people build great brands. And we know there is Nothing Better in the Market than a career at Brown-Forman. Being a part of Brown-Forman means you will grow both personally and professionally. You will have the opportunity to solve problems, seize opportunities, and generate bold ideas. You will belong to a place where teamwork matters and where you are encouraged to bring your best self to work.

What We Offer

Total Rewards at Brown-Forman is designed to engage our people to ensure sustainable and profitable growth for generations to come. As a premium spirits company, we offer equitable pay structures for individual and company performance alongside a premium employee experience. We offer a range of premium benefits that reflect our company values and meet the needs of our diverse workforce.

#LI #jackdaniels

Requisition Type:

Employee

Management Level:

Professional

Global Job Level:

P4

Number of Openings Available:

1