Administrative Assistant

Over the last 20 years, Ares’ success has been driven by our people and our culture. Today, our team is guided by our core values – Collaborative, Responsible, Entrepreneurial, Self-Aware, Trustworthy – and our purpose to be a catalyst for shared prosperity and a better future. Through our recruitment, career development and employee-focused programming, we are committed to fostering a welcoming and inclusive work environment where high-performance talent of diverse backgrounds, experiences, and perspectives can build careers within this exciting and growing industry.

Job Description

Ares Management is seeking a Receptionist-front desk support to staff, clients and vendors in our New York office and in addition to providing administrative support to investment professionals.

Primary functions and essential responsibilities

Receptionist- Front Desk Responsibilities:

• Open and close reception front desk (8:30AM – 5:30PM)
•  Act as a "go to" point of contact for clients and guests
• Answer incoming calls and routing them to the appropriate parties
• Answer emails regarding facilities and needs of the office
• Monitoring front reception area
• Reserving visitor offices and overseeing communal office and meeting spaces
• Reserve conference rooms and coordinate with external catering companies to provide catering for meetings

Administrative Assistant Responsibilities:

• Provide extensive administrative support for professionals i.e. book travel, schedule meetings, prepare expense reports, assist in creating binders, and other general administrative needs.
• Prioritize Outlook calendars for various level professionals, informing them of meeting changes and keeping them on schedule throughout the day.
• Arranging catering as needed
• Register professionals for conferences and networking events
• Other ad hoc requests as needed
• Provide back up support for other administrative professionals in the Collaboration team, including all administrative tasks for each of their primary professionals

Qualifications

Education: Bachelor’s Degree or equivalent work experience required

Experience Required: 3-5 years of experience in a receptionist and administrative role, preferably in a corporate environment

General Requirements:

• Knowledge of Microsoft Office applications (Outlook, Word, Excel and PowerPoint)
• Excellent telephone etiquette
• Professional demeanor and appearance
• Ability to provide exemplary service to clients and co-workers
• Excellent verbal and written communication skills
• Well-organized, with strong attention to detail
• Ability to prioritize work and handling multiple tasks simultaneously
• Flexibility in terms of accepting process changes, variable work volume and new ideas
• A team player with the ability to work with diverse personalities
• Knowledge with Concur a plus

Reporting Relationships

Compensation

$65,000 - $75,000

There is no set deadline to apply for this job opportunity. Applications will be accepted on an ongoing basis until the search is no longer active.