Production Coordinator – Mid. Senior

At Stellar, we aim to build a studio where people actually want to work. We face production’s inevitable ups and downs as a supportive, truly connected team, prioritizing open communication over anyone working in isolation. We value honesty, creativity, and looking out for one another.

The Opportunity: We are currently expanding our Production team and are looking for highly organized, proactive, and detail-oriented Production Coordinators at the Junior, Mid-Level, and Senior experience to join us on a premium streaming series for Marvel Animation.

Production Coordinators are the operational backbone of our pipeline. Working closely with the Production Manager, Supervisors, Artists, and external partners - Coordinators help ensure information flows clearly, schedules stay on track, and teams have the support they need to work effectively.

This role requires someone who is:

- Calm under pressure

- Highly communicative

- Organized + detail oriented

- Proactive about solving problems

- Comfortable adapting to shifting priorities

Success in this role comes from balancing attention to detail with strong interpersonal skills and a collaborative mindset.

Production Tracking & Scheduling:

• Proactively maintain and update departmental schedules, task tracking and production data with accuracy and consistency.
• Track assignments, quotas, revisions, approvals and delivery milestones across departments
• Identify scheduling risks, bottlenecks, or missing information early and escalate concerns appropriately.
• Coordinate outsourced work and help monitor external deliveries against production timelines.
• Prepare weekly status reports and updates for leadership.

Artist Support & Communication:

• Ensure Artists and Supervisors have all the materials, references, and information they need to complete work efficiently.
• Communicate priorities, deadlines, changes, and approvals to Artists clearly and empathetically.
• Organize, archive, and distribute production materials effectively.

Meeting & Review Management:

• Prepare review sessions, dailies, and production meetings from both a technical and logistical standpoint.
• Confidently operate the software (Flow Production Tracking/RV) to pull up Shots/Assets during reviews and approvals.
• Able to troubleshoot minor technical and/or playback issues during reviews when needed.
• Record and publish clear, actionable notes from meetings that accurately reflect ownership, action items and priority.

The Requirements

Must-Haves:

• Experience (Choose your level):
  • Junior Level: You are organized, eager to learn, and excited to build your understanding of a CG production pipeline. A basic understanding of animation, CG or production workflows is helpful.
    • You are:
      • detailed-oriented + reliable
      • comfortable managing multiple priorities
      • receptive to feedback and direction
      • Interested in growing within production
  • Mid-Level: You have experience working within a CG animation, VFX, or production-related pipeline and can independently coordinate departmental workflows.
    • You are comfortable:
      • running review/dailies independently
      • tracking complex schedules and quotas
      • anticipating scheduling conflicts/bottlenecks
      • communicating directly with Supervisors and Artists
    • Managing shifting priorities with minimal oversight
    • identifying workflow flaws and proposing solutions to iron out the wrinkles
  • Senior Level: You are highly experienced in production coordination and can confidently support complex departments and large-scale workflows.
    • You are comfortable:
      • managing high-volume or technically demanding departments
      • coordinating outsourced/vendor workflows
      • proactively identifying production risks and escalation points
      • helping maintain operational consistency across departments
      • mentoring Junior Coordinators or Production Assistants
      • supporting production leadership in driving department priorities
      • implementing and improving departmental workflows for better efficiency
• Industry Knowledge: A solid understanding of production and CG animation processes.
• Communication: Superb written and verbal communication skills, paired with a positive attitude and a willingness to see problems as challenges.
• Software: Proficient with Google Workspace and MS Office suites (Excel/Word), Flow Production Tracking (formerly ShotGrid)
• Eligibility: Legally eligible to work in British Columbia, Canada.

Nice-to-Haves:

• 2D animation pipeline experience is a great asset.
• Experience in episodic CG animation pipelines

Why Join Stellar?

• Flexible Environment: We offer a flexible hybrid schedule that will vary with project and team requirements. 
• Comprehensive Benefits: Extended health benefits.
• Growth: Professional development support to help you stay ahead of tech and creative trends.
• Culture: A collaborative, ego-free environment where technical expertise fuels creative magic.

At Stellar Creative Lab, we believe diversity and inclusion are key to creativity and collaboration. We’re committed to building a supportive, open, and diverse community where everyone can thrive. We're always looking for ways to improve accessibility, so feel free to share any feedback or suggestions with us.

All qualified candidates are encouraged to apply, though priority will be given to BC Residents, Canadians and Canadian Permanent Residents.