Sales Administrative Assistant
No salary listed
Mid
Phillips, WI, USA
In Person
Operations & LogisticsInventory Management
About the job
Requirements
- Strong organizational skills and the ability to manage multiple priorities.
- High attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to work effectively across multiple departments and functional teams.
- Ability to independently follow through on open items and resolve routine issues.
- Comfort with enterprise resource planning systems, spreadsheets, reports, and business data.
- Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
- Ability to learn internal systems, processes, and product structures.
Responsibilities
- Manage controlled and uncontrolled floor stock inventory for CO Parts.
- Work with the Rapid Response Team, Supply Chain, vendors, and internal stakeholders to maintain appropriate inventory levels and availability.
- Review floor stock usage and replenishment requirements.
- Coordinate replenishment activities with vendors and internal purchasing resources.
- Identify inventory discrepancies, shortages, or recurring availability concerns and communicate them to the appropriate teams.
- Assist with maintaining accurate part, inventory, and replenishment information.
- Support continuous improvement efforts related to floor stock and inventory management.
- Process freight charges associated with CO Parts orders.
- Review freight documentation for accuracy and ensure charges are applied to the appropriate orders.
- Research and resolve freight discrepancies.
- Coordinate with Customer Service Representatives, Shipping, Logistics, and Finance when additional information or corrections are required.
- Process freight-related credits when necessary.
- Assist with identifying recurring freight issues or opportunities for process improvement.
- Process and maintain drop ship orders.
- Coordinate with vendors and internal teams to ensure orders are entered and processed correctly.
- Monitor outstanding drop shipments and follow up on missing information or documentation.
- Help ensure vendor shipment information is communicated and recorded appropriately.
- Process and maintain machine-related backorders.
- Work with the Rapid Response Team, Customer Service Representatives, Supply Chain, and other internal resources to ensure backorders are properly entered and managed.
- Follow up on open items and assist with maintaining accurate dates and order information.
- Escalate issues that could impact customer commitments or order fulfillment.
- Process intercompany orders supporting CO Parts.
- Coordinate with internal BW locations to ensure orders, pricing, documentation, and required information are accurate.
- Follow up on outstanding intercompany transactions and resolve discrepancies.
- Support timely movement of parts between facilities.
- Prepare and manage recurring CO Parts margin reports.
- Review reports for completeness and identify transactions requiring additional review.
- Distribute margin reports to the appropriate leaders and stakeholders.
- Assist with researching unusual or low-margin transactions.
- Maintain reporting schedules and ensure information is delivered consistently and on time.
- Support leadership with additional reporting or analysis as needed.
- Process approved customer credits related to parts orders and freight.
- Research order history and supporting documentation to ensure credits are accurate.
- Coordinate with Customer Service Representatives, Finance, and other departments when additional approval or information is required.
- Maintain appropriate documentation supporting credits and adjustments.
- Help monitor credit activity and identify recurring causes that may require corrective action.
- Maintain accurate records and documentation for assigned processes.
- Develop and maintain standard work instructions for key responsibilities.
- Provide administrative and operational support to CO Parts leadership and Customer Service Representative teams as needed.
- Assist with special projects and continuous improvement initiatives.
- Serve as a point of contact for assigned internal processes.
- Cross-train on critical CO Parts administrative functions to provide backup coverage.
- Identify opportunities to simplify, standardize, or automate repetitive administrative processes.
- Support month-end and fiscal-year-end activities as required.
Desired Qualifications
- Previous experience in customer service, order management, inventory management, purchasing, logistics, or administrative support.
- Experience working within an enterprise resource planning system.
- Experience processing orders, credits, freight, or inventory transactions.
- Experience working in a manufacturing, aftermarket parts, or industrial environment.
- Familiarity with reporting and data analysis tools such as Excel or Power BI.
About the company
Barry-Wehmiller provides capital equipment and engineering solutions for manufacturing, helping clients improve operations through design, integration, and installation of machinery and systems. Their products and services cover the lifecycle of capital equipment for manufacturing, from concept through delivery and support. The company differentiates itself with a people-first culture called Truly Human Leadership, focusing on the growth and well-being of team members, which they say leads to better performance and better outcomes for customers and communities. Its goal is to build a better world by developing people and delivering reliable solutions that positively impact the lives of employees, customers, suppliers, and communities.
Company Size
1,001-5,000
Company Stage
N/A
Total Funding
N/A
Headquarters
St. Louis, Missouri
Founded
1885
Get referred to Barry-Wehmiller
See people who can refer or advise you
Simplify's Take
What believers are saying
- BW Packaging's July 2026 Crown partnership expands North American distribution through 50 branches.
- BW Papersystems installed its 50th ServoPro Rotary Die Cutter on March 5, 2026.
- Barry-Wehmiller appointed Sukumar Bhasker in June 2026 to scale its Chennai GCC.
What critics are saying
- Bob Chapman's March 2026 death ended the culture's original architect; succession risk rises now.
- BW Packaging's 2026 integration of three divisions creates execution risk across plants, systems, and sales.
- If Kyle Chapman dilutes Bob's people-first brand, Barry-Wehmiller loses its core employer advantage.
What makes Barry-Wehmiller unique
- Kyle Chapman now chairs Barry-Wehmiller after Bob's March 2026 death, preserving family stewardship.
- BW Packaging, BW Converting, and BW Papersystems combine automation, conversion, and integration across industries.
- Barry-Wehmiller's people-first operating model still differentiates hiring and retention across 141-year-old platforms.
Help us improve and share your feedback! Did you find this helpful?
Benefits
- Remote Work Options
- Flexible Work Hours
- Professional Development Budget