Legal Executive Assistant - Leadership Support

About Ropes & Gray

Ropes & Gray is a preeminent global law firm. The firm has been ranked in the top three on The American Lawyer's prestigious A-List for eight consecutive years and #1 on Law.com's UK A-List twice in the past three years - rankings that honor the "best of the best" law firms. The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C.The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Ropes & Gray is an equal opportunity employer.

Overview

This role sits at the center of Ropes & Gray. You will support the firm's most senior leaders and work where strategy, client service, and firm operations meet. The job suits an experienced Executive Assistant who is ready for the next step and does well when the work is fast, the stakes are high, and the priorities change during the day.

You will be a trusted partner to leadership, not only a scheduler. You will anticipate needs before they come up, solve problems before they grow, and represent the firm with judgment and discretion. If you take pride in excellent service, like solving complicated problems, and want to be close to how a leading law firm runs, we would like to hear from you.

Responsibilities

What You'll Do

• Act as a strategic partner to senior leadership. Manage complex and changing calendars, set priorities, and keep leaders prepared, informed, and focused on what matters most.
• Keep the office running smoothly. Coordinate high-level meetings, firm events, client engagements, and domestic and international travel, with careful attention to detail.
• Think ahead. Spot conflicts, gaps, and opportunities early. Bring forward solutions, not only problems.
• Act as a gatekeeper and liaison. Build strong relationships with partners, clients, firm leaders, and administrative teams across offices, and do so with tact, warmth, and professionalism.
• Handle sensitive matters with complete discretion. Manage confidential information, correspondence, and communications with sound judgment.
• Drive projects to completion. Track deadlines, action items, and follow-ups across several initiatives at once, and make sure nothing is missed.
• Get things done. Find resources, work through complex processes, and find creative ways to deliver results, even under tight timelines.
• Strengthen the team. Work closely with fellow assistants and business services colleagues, share knowledge, and step in wherever needed.

Who You Are

• Service-minded at heart. You take real satisfaction in making others successful, and you set a high standard for responsiveness and quality.
• A critical thinker. You see the bigger picture, weigh priorities, and make sound decisions without being told what to do.
• A resourceful problem solver. You stay calm under pressure, adapt quickly, and find a way forward when the path is not clear.
• A true team player. You work well with others, build trust easily, and believe the best results come from working together.
• Committed to excellence. You routinely go above and beyond, take ownership of your work, and treat every detail as important.
• Energized by pace. You like a dynamic environment and handle competing demands with composure and good humor.

Qualifications

What You Bring

• 5+ years of Executive Assistant experience, ideally supporting C-suite executives, managing partners, or senior leaders in a law firm, professional services firm, or other demanding corporate setting
• A record of growing into greater responsibility and earning the trust of senior stakeholders
• Excellent organizational, time-management, and prioritization skills
• Polished written and verbal communication skills, plus strong executive presence
• Proven ability to handle confidential information with integrity
• Advanced skill in Microsoft Office 365 (Outlook, Word, Excel, PowerPoint) and comfort learning new technology
• Flexibility to respond to time-sensitive needs outside standard hours when required
• Bachelor's degree preferred, or equivalent professional experience

Compensation and Total Rewards Package

Ropes & Gray is proud to offer a comprehensive Total Rewards package to our business support team members. The firm also offers comprehensive health and well-being benefits, personal and professional development, career growth opportunities and a collegial and supportive culture. The anticipated pay range for this role is listed below and represents our good faith and reasonable estimate of the starting salary range at the time of posting. In addition, this role is eligible for a discretionary bonus based on performance. The actual offered rate for this position will be determined based on job-related, non-discriminatory factors, including qualifications and experience, geographic location, education, external market data and consideration of internal equity.

• Boston, MA ($77,000 - $117,450)

Working Conditions

This position requires hybrid on-site presence as an essential function of the role. Consistent and predictable on-site presence is required for ongoing business continuity, professional development and effective collaboration with colleagues and management.