Office Assistant - Aeronautical Science

Job Description

The Opportunity

The Department of Aeronautical Science at Embry-Riddle Aeronautical University’s Daytona Beach Campus invites applications for an Office Assistant. Reporting to the Department Chair, the Office Assistant provides comprehensive administrative and operational support to the department’s faculty, adjunct instructors, staff, students, parents, visitors, and university partners.

The successful candidate will be highly organized, service-oriented, and comfortable managing multiple priorities in a fast-paced academic environment. This position requires strong written and verbal communication skills, sound judgment, excellent problem-solving abilities, and technical proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Key Responsibilities

• Provide daily administrative support to the Department Chair, faculty, adjunct instructors, and staff.
• Assist students, parents, visitors, and other members of the university community.
• Serve as a liaison between the Department of Aeronautical Science and other university departments.
• Order and maintain supplies for the department’s supply room and kitchen.
• Prepare and distribute High Altitude Lab participant completion certificates.
• Coordinate and distribute the departmental newsletter.
• Maintain and distribute faculty office-hour schedules and department directories, office lists, and telephone lists.
• Maintain classroom iPads and departmental laptop computers, ensuring that devices are updated, charged, and ready for use.
• Maintain an inventory of department equipment, including computers, monitors, electronics, and related assets.
• Submit facilities work orders and information technology service requests.
• Support departmental and college meetings, conferences, and special events.
• Assist with Family Weekend, Open House, Preview Day, Aviation Week, NTAS, and other university events.
• Serve as the Department of Aeronautical Science point person for designated events by participating in planning meetings, coordinating classroom observations, and organizing faculty and staff volunteers.
• Support event activities by directing visitors, answering questions, and assisting with student and family engagement, laboratory visits, and static displays.

About us

For over 100 years, Embry-Riddle has been the world's leading aviation and aerospace university, educating more than 30,000 students across residential campuses in Daytona Beach, Florida, and Prescott, Arizona, as well as through a global network of Worldwide locations and online programs. With more than 165,000 alumni around the world, our impact reaches every corner of the aerospace, aviation, defense and technology industries. 

Today, our faculty, researchers and professional staff are advancing innovation across aviation, space, artificial intelligence, cybersecurity, autonomous systems and next-generation engineering. Working alongside industry leaders, government agencies and innovators, they are solving real-world challenges and shaping the technologies that will define tomorrow. 

Whether you are an educator, researcher, administrator, technologist or industry professional, your work at Embry-Riddle will contribute to something bigger than a job. Join a community driven by discovery, purpose and excellence—and help shape the future of aerospace. 

Perks Await You at Embry-Riddle!

• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.  

• Retirement Contributions: ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period.  

• Generous Time Off: Enjoy up to 18 days of paid leave in your first year, including 3 days granted upon hire and 15 days accrued throughout the year. You'll also receive 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day. 

Qualifications

Required Qualifications

• Demonstrated administrative or office support experience.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Strong written and verbal communication skills.
• Excellent customer service and interpersonal skills.
• Strong organizational, problem-solving, and decision-making abilities.
• Ability to manage multiple tasks, meet deadlines, and work effectively in a fast-paced environment.
• Ability to work independently and collaboratively with faculty, staff, students, visitors, and university departments.
• Strong attention to detail and commitment to accuracy.

Preferred Qualifications

• Experience working in a higher education or academic environment.
• Experience supporting events, meetings, conferences, or large-scale programs.
• Familiarity with office equipment, inventory management, facilities requests, and information technology service tickets.
• Interest in aviation, aerospace, or aeronautical science.

Application process/requirements

Review of applications will begin immediately and will continue until the position is filled. 

To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R312367. Please attach all relevant materials to your application when you apply online. Complete submissions include: 

• Cover letter 
• Resume
• Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)

Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday. 

Embry-Riddle is committed to fostering a workplace where all individuals are valued and respected. We strive to ensure that all faculty, staff, and students are treated fairly and provided equal opportunities for employment, advancement, compensation, training, and other benefits of employment. Embry-Riddle makes employment decisions — including hiring, promotions, compensation, and other terms of employment — based on individual merit, qualifications, and abilities. Embry-Riddle is strongly opposed to discrimination and harassment, and such behavior is prohibited by university policy. Embry-Riddle does not discriminate on the basis of race, color, national origin, sex, disability, veteran status, predisposing genetic characteristics, age, religion, or pregnancy status, or any other status protected by federal, state, or local law, in its employment, educational programs, admissions policies, financial aid, or other school-administered programs or activities. For further information, please visit our website. 

Embry-Riddle does not accept unsolicited assistance from staffing or recruitment agencies. Agencies interested in partnering with the University should contact [email protected] and should not contact hiring managers or other University employees directly.

To preserve the integrity and authenticity of our hiring process, candidates are expected to participate without AI-assisted coaching, real-time response generation, or recording during interviews or assessments. Embry-Riddle does not use AI to automatically screen, rank, or select candidates.