Healthcare Community Contracting Associate

Career Category

Job Description

Health Care Community Contracting Associate

Amgen’s Research and Development (R&D) Business Operations organization addresses complex business challenges with outstanding people, tools, and processes. The team delivers on key initiatives and capabilities to support R&D. This position is primarily responsible for overseeing and processing healthcare compliance related contracting and payments of proposed arrangements by Amgen staff with Members of the U.S. Healthcare Community. We are looking for talent who have play a key role in supporting the healthcare contracting process and ensuring accurate and timely payments to members of the health care community. The associate requires a basic understanding of contracting as well as SAP software and its functionalities. The associate will collaborate with cross-functional teams, including legal, sourcing, accounts payable, and finance, to ensure smooth and seamless contract management and payment operations. We are a team that delivers for our partners!

Required Competencies and Skills:

Key Responsibilities:

• Assist in the review, drafting, and negotiation of contracts for members of the healthcare community (Fee for Service, Consulting, Sponsorship, Donation, Exhibits or other similar engagements).

• Maintain contract documentation and ensure compliance with contractual terms and conditions. Coordinate contract execution and distribution.

• Triage intake from Amgen R&D or other supported functions to appropriate contract managers.

• Cross-Functional Collaboration: Collaborate with sourcing, accounts payable, and other relevant teams to streamline financial processes and resolve any issues or discrepancies.

• Ensure effective communication and foster positive working relationships.

• Process invoices, reimbursements, and payments related to healthcare contracts.

• Verify accuracy of invoices and resolve discrepancies with suppliers and providers.

• Ensure timely payments and adherence to payment terms.

• Ensure compliance with internal controls, policies, and regulations. Participate in audits and assist with compliance-related activities as required. Participate in continuous improvement initiatives as required.

Knowledge:

• Excellent computer and MS Office skills

• Excellent writing skills; detail-oriented

• Communicates effectively within and outside department

• Familiarity with SAP

• Knowledge of current and legally binding contractual language and terminology.

• Basic understanding of purchasing and supply chain procedures.

• Basic understanding of standard operating procedures (SOPs) and healthcare regulations.

• Basic understanding of standard contracting legal principles. 

Problem Solving:

• Ability to process simple transactions from end to end, engaging business partners where appropriate.

• Identify and escalate business issues needing resolution, as well as identifying potential process improvements and manage multiple assignments at one time.

• Review and either approve payments or triage errors to the appropriate Amgen staff member.

• Review invoice/expenses related to Fee for Service Arrangements (i.e. CARFs) and triage any issues.

• Review invoice/expenses related to Advisory Board Arrangements (i.e. ABCARFs) and triage any issues.

• Communicate and escalate contractual and/or payment challenges to leadership team.

• Exercises good judgment.

• Interact with business partners to ensure compliance processes and standards are understood and followed.

Contribution:

• Consistent with Amgen’s Healthcare Compliance Policy and Standard Operating Procedures:

• Review proposed arrangements via Amgen’s healthcare compliance operations system of record (C3).

• Support Amgen staff members with any related questions and/or concerns such as C3 system support,

• Ability to read legal documents and facilitate legal review, interpret financial reports and technical documents.

• Manage payment inquiries that are received via the HCC payment requests mailbox from RAEs, Service Providers etc. Outcome may include further reviews, research and/or triage.

• Proofread, edit and fact-check legal documents for accuracy and consistency.

• Time management and problem-solving skills.

• Other duties as assigned.

Bachelor’s degree OR Master's degree and 3-5 years of related resource management, paralegal, contracting and/or financial accounting experience.

Preferred Requirements

• Familiarity with research and clinical development in biopharmaceutical industry as well as medical and scientific terminology.

• Finance, resource, and budget management experience including cost analysis and reporting.

• Experience with analytics software (Microsoft Access, Spotfire, Tableau, Smartsheet), document management applications, portfolio planning tools, supply chain and financial systems (Planisware, Veeva, SAP, Ariba).

• Intermediate Microsoft Office user (Excel, Word, PowerPoint, Outlook).

• Experience working with virtual teams and using collaborative tools and platforms.

• Exceptional interpersonal, organizational, critical thinking and verbal/written communication skills

• Ability to work in a highly cross matrixed environment.

• Strong planning and project management skills with the demonstrated ability to work effectively in a fast-paced environment with multiple high priority projects and minimal supervision.