Administrative Assistant/Receptionist

About the position:

Velosio is seeking an Administrative Assistant/Receptionist to support day-to-day operations in our Atlanta office. This role will serve as the face of the office, manage the front reception area, coordinate leadership calendars and meeting logistics, and provide general administrative support to keep the office running smoothly.

The ideal candidate is highly organized, service-oriented, detail-focused, and comfortable balancing front desk responsibilities with frequent scheduling requests. This role is in person 5 days a week at our office located at 300 Galleria Pkwy, Atlanta GA 30339

Your day might look like:

• Greeting employees, candidates, clients, vendors, and other visitors in a warm and professional manner.
• Managing the front reception area and ensuring it remains organized, welcoming, and appropriately staffed during business hours.
• Acting as the primary calendar coordinator for members of the leadership team, including scheduling meetings, resolving conflicts, and maintaining recurring meeting cadences.
• Coordinating conference rooms, Microsoft Teams links, catering, visitor access, and other meeting logistics.
• Answering and routing general phone calls, emails, and office inquiries.
• Receiving, sorting, and distributing incoming mail, packages, and deliveries.
• Monitoring office supplies, snacks, and common-area inventory and placing orders as needed.
• Supporting office lunches, employee events, leadership meetings, and other onsite activities.
• Assisting with document preparation, data entry, expense reporting, travel coordination, and special projects as assigned.

Major responsibilities

Reception and office support

• Serve as the primary point of contact for the Atlanta office and create a positive first impression for all visitors.
• Maintain the reception area, conference rooms, common spaces, and shared office resources in a professional and organized manner.
• Coordinate visitor arrival, office access, room reservations, and basic onsite logistics.
• Manage incoming and outgoing mail, deliveries, and courier requests.
• Monitor office inventory and coordinate orders for supplies and other workplace needs.
• Escalate facilities or technology issues to the appropriate internal team or vendor.

Calendar and meeting coordination

• Own day-to-day scheduling support for designated leadership team members.
• Coordinate internal and external meetings across multiple calendars and time zones.
• Proactively identify and resolve scheduling conflicts while considering business priorities.
• Maintain recurring leadership meeting cadences and keep calendar details accurate and current.
• Coordinate meeting logistics, including rooms, virtual meeting links, agendas, catering, and visitor information.
• Communicate schedule changes promptly and professionally to all affected participants.

Administrative support

• Prepare correspondence, spreadsheets, presentations, meeting materials, and other documents as requested.
• Assist with travel arrangements, expense processing, and basic recordkeeping.
• Maintain organized electronic files and administrative tracking tools.
• Provide support for onboarding activities, office events, and special projects.
• Handle confidential or sensitive information with discretion and sound judgment.
• Perform other administrative duties as assigned to support leadership and office operations.

What you'll bring:

• Associate's degree required; bachelor's degree preferred.
• Up to three years of experience in administrative support, reception, customer service, hospitality, or a related environment.
• Strong organizational skills and the ability to manage multiple priorities with close attention to detail.
• Excellent verbal and written communication skills and a professional, service-oriented approach.
• Working knowledge of Microsoft Outlook, Teams, Word, Excel, and PowerPoint.
• Confidence coordinating calendars and communicating with employees at all levels of the organization.
• Good judgment, dependability, and discretion when handling confidential information.
• A proactive mindset and willingness to help wherever needed.

Who we are:

At Velosio, we focus on what matters most - our people. We are a values-driven organization committed to delivering an outstanding employee experience to all our team members.

Velosio's years of experience with business applications translate to a deep bench of tenured team members with competency across enterprise resource management (ERP), customer relationship management (CRM), and cloud services.

We have earned recognition from Microsoft as a top 1% performing partner worldwide and an emerging NetSuite leader. We have strategic independent software vendor (ISV) partnerships and a portfolio of solution and service offerings to accelerate what is next for business.

Our mission is to enable clients to realize business value faster, simplify the process of deploying technology, acquire deeper data-driven insights, and explore ongoing innovation to drive business forward. We support the entire Microsoft Dynamics portfolio, Office 365 family, and Azure services. Velosio is the only Microsoft Cloud Distributor that specializes in Dynamics 365 and is a prominent Microsoft Master VAR.

Beyond our expertise, as a Velosio team member, you can leverage the Velosio award-winning culture - a network of top-notch peers, day-to-day flexibility, career development resources, and the largest incentive opportunities in the industry.

Some reasons you might like working with us:

At Velosio, YOU MATTER. Due to our ongoing commitment to delivering an exemplary employee experience, Velosio has been recognized by Comparably in multiple categories - including Best Company Culture (2021-2024), Best Company Outlook (2022-2025), Best Company for Career Growth, and Best Leadership Teams (2022-2025).

Access the following link to see why: https://www.comparably.com/companies/velosio

• 100% of current Velosio team members feel the company is invested in their career growth
• 99% feel their manager cares about them as a person
• 99% look forward to interacting with their coworkers every day

At Velosio, YOUR WELLNESS MATTERS. We know one size doesn't fit all, which is why we offer a comprehensive benefits package that allows our team members to create a personalized plan best suited for their unique needs, including:

• 3 Medical Insurance options with a company contribution to HSA
• 3 Dental Insurance options including adult orthodontics
• 3 Vision Insurance options
• Unlimited PTO (UPTO)
• Remote or hybrid working environment based on location
• 401k Match 50% of the first 6%
• StayWell Program - a cash reimbursement up to $600 a year toward Wellness