Special Events Exhibit Planner

Responsible for organizing project teams, assigning responsibilities, developing project schedules and budgeting estimates. Serves as point of contact for vendors, suppliers, exhibitors, speakers etc.

• Detail oriented with meticulous planning, organizational and negotiating skills.
• Ability to handle multiple tasks and/or exhibit projects under tight deadlines while still meeting budget.
• Ability to manage multiple exhibit projects simultaneously while adhering to deadlines and budget requirements.
• Ability to build productive relationships and work collaboratively with internal teams, vendors, and stakeholders.
• Excellent verbal and written communication skills.
• Ability to collaborate and gain cooperation in team-oriented environment.

Education:

Bachelor's Degree is required.

Experience:

Five (5) years related experience is required.  

• Provides strategic and programmatic consultation to department staff and institutional colleagues.
• Ensures completion of detailed schedules for events from implementation to delivery and keeps management informed of any deviations.
• Collaborates with others in the institution and external vendors as deemed appropriate to plan the communication of events, including invitations, fliers, advertisements and staff assignments.
• Monitors status of events to include budgets, timelines, schedules and schematics.
• Performs all other duties as assigned.
• Coordinates with internal departments, external vendors, contractors, and venues to ensure successful exhibit delivery and execution.
• Assists in the development and distribution of exhibit-related communications, promotional materials, signage, and informational content.
• Monitors exhibit budgets, project milestones, logistics, layouts, and floor plans to ensure objectives are achieved efficiently.