Senior Conference & Events Planner

Sr Conference & Events Planner

Syneos Health® is a leading fully-integrated life sciences services organization built to accelerate customer success. We partner with innovators at every point across the drug development and commercialization continuum, helping them navigate complexity, anticipate change and accelerate progress.
 
Every day we perform better because of how we work together, as one team, each the best at what we do. We bring together talented experts across a broad spectrum of business critical corporate functions. Every role plays an essential part in enabling our customers to achieve their goals. Our teams are agile, collaborative, and committed to delivering—for each other, for our customers, and ultimately for the people who rely on the services we support.
Discover what your 25,000 future colleagues already know:
 
Why Syneos Health
• We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program.
• We are committed to building an inclusive culture – where you can authentically be yourself. Central to this is our purpose – Driven to Deliver – which captures the passion of our colleagues to show up each day and shape solutions that have the ability to dramatically impact someone’s life. 
• We are continuously building the company we all want to work for and our customers want to work with. Why? Because we know that when we bring together smart colleagues from across the world, we can shape the future of healthcare, driving impact for customers and defining the pace of patient progress. 

Job Responsibilities

JOB SUMMARY

The Global Corporate Communications & Marketing (GCC&M) team is seeking a Sr. Conferences, Meetings & Events Planner to manage events from concept through completion. Reporting to the Executive Director, Conferences, Meetings & Events, this role will support the Go-To-Market (GTM) team by planning and executing conference, meeting and event logistics across the region.

This full-time role requires strong project management, organization and communication skills, with the ability to manage multiple events, tight timelines and shifting priorities. The ideal candidate is detail-oriented, collaborative and able to lead initiatives accurately while working with GCC&M Centers of Excellence and business stakeholders.

JOB RESPONSIBILITIES

• Lead end-to-end planning for conferences, meetings and events, including stakeholder coordination, planning materials, calls, sponsorships, hotel blocks, collateral and promotional items.
• Manage external vendors, including exhibit, promotional and printing partners, to deliver business needs within budget.
• Coordinate event promotion with Content Strategy, Digital Analytics and External Communications, including emails, landing pages and social media.
• Support customer-facing teams with attendee lists, CRM campaigns and meeting scheduler training.
• Negotiate contracts with hotels, convention centers, conference associations, speakers and other service providers.
• Develop programs, agendas, budgets and services that meet host requirements and budget targets.
• Build Cvent registration sites and manage registration, attendee communications and related updates.
• Maintain event records and financial details, including final bill review, spend approval and vendor payments.
• Project manage GCC&M Centers of Excellence to support conference and event strategy, goals and objectives.
• Coordinate audio-visual, transportation, displays and other event requirements.
• Evaluate and select service providers based on event requirements.
• Develop and distribute event reports to participants, vendors and other stakeholders as needed.
• Provide post-event analysis, budget recaps and participant feedback to improve future events.
• Plan internal team meetings and events, both in person and virtual, as needed.
• Manage financial tasks, including POs, invoices, budget tracking, monthly accruals and reconciliation.
• Travel up to 25% to support annual sales meetings, conferences and events onsite.

QUALIFICATION REQUIREMENTS

The candidate should exercise sound judgment, manage project timelines and communicate progress proactively in a collaborative environment.

• Bachelor’s degree in hospitality, business, communications or related field.
• 3-5 years of conference, meeting or event planning experience.
• Healthcare, CRO or biopharmaceutical services experience preferred.
• Strong organizational and time management skills.
• Proficiency in Microsoft Excel, PowerPoint and Word, including pivot tables.
• Experience with Cvent or similar event management tools.
• Experience with Trello or similar project management tools.
• Detail-oriented, with the ability to manage multiple projects and competing deadlines.
• Strong problem-solving and troubleshooting skills in a team environment.
• Strong interpersonal, verbal and written communication skills across calls, virtual meetings and in-person settings.
• Ability to present effectively to attendees and senior executives in person or virtually.
• Flexible and adaptable in a fast-paced, dynamic environment.
• Able to work both independently and collaboratively.

Get to know Syneos Health

Over the past 5 years, we have worked with 94% of all Novel FDA Approved Drugs, 95% of EMA Authorized Products and over 200 Studies across 73,000 Sites and 675,000+ Trial patients.

No matter what your role is, you’ll take the initiative and challenge the status quo with us in a highly competitive and ever-changing environment. Learn more about Syneos Health.
 

http://www.syneoshealth.com

Additional Information

Tasks, duties, and responsibilities as listed in this job description are not exhaustive.  The Company, at its sole discretion and with no prior notice, may assign other tasks, duties, and job responsibilities. Equivalent experience, skills, and/or education will also be considered so qualifications of incumbents may differ from those listed in the Job Description. The Company, at its sole discretion, will determine what constitutes as equivalent to the qualifications described above.   Further, nothing contained herein should be construed to create an employment contract.  Occasionally, required skills/experiences for jobs are expressed in brief terms. Any language contained herein is intended to fully comply with all obligations imposed by the legislation of each country in which it operates, including the implementation of the EU Equality Directive, in relation to the recruitment and employment of its employees.  The Company is committed to compliance with the Americans with Disabilities Act, including the provision of reasonable accommodations, when appropriate, to assist employees or applicants to perform the essential functions of the job.